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INTRO. /. Education Solutions Development, Inc. Fixed Assets and Warehouse 2.0. ANUA 2012 – New Orleans. SLIDES. Fixed Assets 2.0. Enhanced Functional Area. Asset Creation from Skeleton to Permanent New Mass Replace screen – to update multiple assets at a time

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INTRO

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Intro

INTRO

/

Education Solutions Development, Inc.

Fixed Assets and Warehouse 2.0

ANUA 2012 – New Orleans


Slides

SLIDES

Fixed Assets 2.0

Enhanced Functional Area

  • Asset Creation from Skeleton to Permanent

  • New Mass Replace screen – to update multiple assets at a time

  • Mass Clone – creating multiple assets from a single asset

  • Reconciliation process between new assets and payments

  • Complete Automated GL Posting

  • Enhanced Deletion Process


Slides1

SLIDES

Fixed Assets 2.0

New Parameters and Maintenance Tables

  • Asset Number Assignment

  • GL Interface

  • FA Acquisition Object Maintenance Table


Slides2

SLIDES

Fixed Assets 2.0

New Parameters and Maintenance Tables

  • FA Type


Slides3

SLIDES

Fixed Assets 2.0

New Parameters and Maintenance Tables

  • FA Class Code


Slides4

SLIDES

Fixed Assets 2.0

Enhanced Search Capability

  • Screen is reorganized and additional filter added

  • Asset No search from Page Header


Slides5

SLIDES

Fixed Assets 2.0

Redesigned Fixed Asset Detail screen

  • New Data – Cost Center, Delete Status, Delete Date etc

  • Make Permanent function

  • PO Number entry brings in PO related values


Slides6

SLIDES

Fixed Assets 2.0

Redesigned Fixed Asset Account Distribution screen

  • Two sections for Acquisition Account and Fixed Asset Account

  • GL Posing based on Asset Account setup


Slides7

SLIDES

Fixed Assets 2.0

Redesigned Fixed Asset GL Posting (Depreciation) screen

  • All Accounting Transactions for an Asset listed on the screen

    • Asset addition and change in cost, Depreciation and Deletion


Slides8

SLIDES

Fixed Assets 2.0

Enhanced Change Log

  • Comments and Effective Date, Source/batch Id


Slides9

SLIDES

Fixed Assets 2.0

New Mass Clone screen

  • Single Asset cloned as multiple assets with changes to fields shown as below

  • Ability to copy data from previous line using ‘On/Off’ switch


Slides10

SLIDES

Fixed Assets 2.0

New Mass Replace screen

  • Changing certain attributes of multiple assets at the same time, like location, cost, in-service date

  • Comments and Effective date of the change


Slides11

SLIDES

Fixed Assets 2.0

FA Payment Reconciliation – Batch Process

  • Match Fixed Asset Additions against Payments


Slides12

SLIDES

Fixed Assets 2.0

FA Payment Reconciliation – Batch Process


Slides13

SLIDES

Fixed Assets 2.0

Improved Asset Deletion Process - Batch

  • Single Asset or multiple assets based on the user defined criteria

  • Multiple assets from a .csv file


Slides14

SLIDES

Fixed Assets 2.0

General Ledger Interface

  • Fixed Assets Posting to GL – batch process

    • Post add new additions and cost changes to General Ledger

  • Fixed Assets Depreciation Update – batch process

    • Compute and Post Depreciation to General Ledger

  • Fixed Assets Deletion Posting to GL – batch process

    • Update the delete status on the assets and post to General Ledger


Slides15

SLIDES

Fixed Assets 2.0

General Ledger Interface


Slides16

SLIDES

Fixed Assets 2.0

General Ledger Interface


Slides17

SLIDES

Warehouse 2.0

Enhanced Functional Area

  • Support Multiple Warehouses (Supplies, Textbooks, Food Services)

    • User security at Warehouse level

  • Separate Stock-on-Hand and Stock-on-Self counts

  • Multiple Accounts for a Warehouse Requisition

    • Multiple Accounts

    • Import Items from an Excel sheet

    • Event Log from entry to delivery

  • Receiving - Order to Stock UOM conversion

  • New Transactions

    • Customer Returns

    • Vendor Returns

  • Automatic Generation of Warehouse restocking Orders

  • New Warehouse Transaction List Report

  • Show Outstanding POs for a catalog on Catalog Activity and Transaction search screen


Slides18

SLIDES

Warehouse 2.0

Warehouse Catalog

  • New data – Warehouse No, NIGP code, ISBN No, USDA code, Weight Classification, Bid data

  • Asset Account Mask

  • Catalog search from header


Slides19

SLIDES

Warehouse 2.0

Warehouse Catalog Activity Summary Screen


Slides20

SLIDES

Warehouse 2.0

Warehouse Transaction Search screen

  • Lot more filters

  • Document Status separate than Delivery Status


Slides21

SLIDES

Warehouse 2.0

Requisition Entry Screen


Slides22

SLIDES

Warehouse 2.0

Requisition Entry Screen

  • Import Option Available for new order entry

  • Order Entry by Requesting Center

  • Multi Accounts are allowed

  • Ref No available to tie details to accounts for grouping cost

  • Order quantity and Issue quantity separated

  • Returns using Customer Returns shown on the screen

  • Boxed to be delivered and Boxes delivered shown


Slides23

SLIDES

Warehouse 2.0

New Delivery Status Update screen

  • To set Delivery Status for multiple records

  • Ability to enter boxes delivered and person who picked/delivered with comments

  • Updates the event log


Slides24

SLIDES

Warehouse 2.0

Requisition Event screen

  • Track the status of the order

  • System defined events created automatically

  • District can define additional events


Slides25

SLIDES

Warehouse 2.0

Customer Returns screen

  • To enter goods returned against an order

  • Entry by Requesting Center


Slides26

SLIDES

Warehouse 2.0

Vendor Returns

  • To enter goods returned to vendor

  • Entry made for catalog item against PO and Receipt


Slides27

SLIDES

Warehouse 2.0

New Warehouse Transaction List Report

  • List Transactions by Catalog and Type


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