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Libraries in FE Colleges. Capita Library Management System Demonstration May 2013. Academic Customers. …and we also. Support the library community Community concept central to our formation in 1969 ‘shared innovation’ is a key principle

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Libraries in FE Colleges

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Libraries in fe colleges

Libraries in FE Colleges

Capita Library Management System Demonstration

May 2013

Academic customers

Academic Customers

And we also

…and we also

  • Support the library community

    • Community concept central to our formation in 1969

    • ‘shared innovation’ is a key principle

    • create partnerships with customers, peers, competitors

  • Provide industry leadership

    • keep abreast of government initiatives and library challenges

    • respond to market drivers and technological advances

How are we different

How are we different?

  • Understand local agendas (UK and Ireland)

  • Complete transparency (forums, blogs, user groups)

  • Shared innovation benefits libraries and users

  • Understand the practical need for shared services – with a local flavour

  • Technological leadership

  • keep up with customers rising expectations

  • pioneering use of open standards and web services

Current pressures

Current Pressures

  • The challenges

    • Increased institutional targets

    • Increased student expectations and demands

    • Improved, updated and streamlined workflows

    • Do ‘more with less’

  • Libraries need a management system that can

    • Improve the student experience

    • Adapt and respond to changes

    • Deliver services via multiple channels

    • Be measured through powerful intelligence solutions

Next generation application

Next Generation Application

The library management suite

The Library Management Suite

A suite of flexible applications supporting core library needs…

The staff interface

The Staff Interface

The capita lms it s all about choice

The Capita LMS - It’s all about choice


Choices ....

  • Deployed staff interface

  • Web enabled version

Easy to use and with plenty of help

Easy to use and with plenty of help

Provides the system that you need

Provides the system that you need

Edi processes

EDI Processes

  • Capita EDI Gateway

  • Fully managed processes

  • Comprehensive reporting

  • Integrates directly with major suppliers

    • Bertrams

    • Askews & Holts

    • E-book providers

    • More...

Web enabled staff interface

Web enabled staff interface

Choice of application

Available on tablet devices, laptops, PC’s – any internet enabled device

Mobilises staff within the college

Academic liaison / outreach work

Libraries in fe colleges


The student interface

The Student Interface

Student resource discovery tool

Student Resource Discovery Tool

  • Hosted – SaaS

  • Iterative updates

  • Powerful search

  • Flexible design

  • Future proofed

  • Minimal Systems Management

Mobile web interface widest audience adaptive design focus on key tasks

Mobile Web interface – widest audience

Adaptive design

Focus on key tasks

Mobile version

Mobile Interface

Libraries in fe colleges

Live Examples



Integration of services

Integration of services

  • Student Services:

    • Portal / VLE

    • E-payment solutions

  • Back Office Systems:

    • Finance systems

    • Student registry systems

      • UNIT-e

Portal vle

Portal / VLE



Finance integration

Finance Integration

Student registry

Student Registry

Unit e integration

UNIT-e Integration

Libraries in fe colleges

Portal / VLE

  • Epayments

  • System

Your LMS

ILL requests





Managing the system

Managing the System

Managed services

Managed Services

  • Capita undertake system management for deployed LMS

    • Perform all upgrades

    • Proactively administer LMS

    • Ensure changes are implemented correctly (parameters etc)

    • Governed by SLA

    • Changes submitted via web forms and tracked

Benefits of managed services

Benefits of Managed Services

Day to day management tasks are undertaken by Capita

Can achieve significant cost savings

No staff shortages – sickness/holiday etc

Fully audited upgrades

‘Always on’ support

Hosted lms capita

Hosted LMS – Capita

  • SaaS the latest wave in technology trends

  • History of the Capita Library Management System

  • All of your LMS – no servers on-site

  • Capita host the hardware and software

  • Next generation of the LMS

Benefits of the capita hosted solution

Benefits of the Capita Hosted Solution

  • No server hardware therefore lower cost of ownership

  • Reduced risk for the college

    • Business Continuity

    • Disaster Recovery

  • No upgrades to perform

  • No need to alter any 3rd party suppliers

  • Can be part of a consortia



What feels different with capita

What feels different with Capita?

  • From the start of the journey it’s about a shared view of success

  • We pay special attention to understand your library, your staff and your customers

  • One size does not fit all – we have an approach that works that we take care to implement for each customer

Project lifecycle overview of an lms project

Project Lifecycle: Overview of an LMS Project

Project Initiation

Hardware Requirement

LMS Set up

Data Extracts

Data Conversions


Data Testing

UAT Testing


Project Review

What we think matters

What we think matters

Excellent Project Management

Open communications

Timely reporting

Single point of contact during your implementation

Engaged with all the project teams at both Capita and our customer


Discussed in detail to fit your requirements

Data Conversion

This is the critical path of an LMS project


Plan early to take the time required to achieve confidence in the system readiness and the staff readiness to transition



  • The Capita LMS meets your requirements

    • Provides the functionality required by your students and staff for both physical and electronic resources

    • Backed by a provider with over 40 years experience

    • Will streamline back office processes

    • Integrate with other systems, both library systems and institutional

    • Will enhance the student experience

      Capita provides a total solution for management of today's college library



Spare slides

Spare slides

Web enabled staff interface1

Web enabled staff interface

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