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Award of Transition Age Youth Contract

This agenda item discusses the award of a contract for transition age youth advocacy, including the RFP development and evaluation process.

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Award of Transition Age Youth Contract

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  1. Award of Transition Age Youth ContractTom Orrock, ChiefAngela Brand, Stakeholder Contract LeadNovember 16, 2017Agenda Item 5

  2. Background • The Mental Health Services Act (MHSA) provides funds for consumer and family advocacy. • The MHSOAC oversees advocacy contracts for 7 populations, including transition age youth (TAY). • As directed by the Legislature, the MHSOAC administers stakeholder contracts through a competitive bid process.

  3. Background • In July 2016, through competitive process, a contract was awarded for TAY advocacy to California Youth Connection (CYC) for $500,000 per year. • In the Budget Act 2016/2017, the Legislature approved additional funds for all MHSOAC advocacy contracts. • This augmentation occurred during the first round of competitive RFPs and was not included in the original contract funding for CYC. • As a result, an additional $170,000 per year for TAY advocacy support was available. In August 2016, the Commission authorized the Executive Director to issue a RFP for these funds.

  4. RFP Development • MHSOAC staff conducted public meetings to gather feedback on how to spend funds consistent with needs of the TAY population. • Feedback gathered included: • Limited need for large, statewide conferences and events. • Strong support for local activities focused on TAY engagement. • Need for inclusion of TAY in local level decision making processes. • Staff careful to avoid duplication of efforts underway by CYC.

  5. Timeline • RFP Release: October 10, 2017 • Deadline to Submit Proposals: November 3, 2017 • Notice of Intent to Award: November 16, 2017 • Intent to Protest Letter:November 27, 2017 • Anticipated Contract Start Date: January 2018

  6. RFP Evaluation Process • RFP contained copy of scoring tool and rubric for scoring. • Scoring completed in 2 stages: • Stage 1: Administrative Submission Review • Stage 2: Technical Review • As outlined in the RFP, the proposal with the highest overall score is recommended for an award.

  7. Proposed Motion Staff recommends the Commission: • Authorize the Executive Director to issue a “Notice of Intent to Award Contract” to the proposer receiving the highest overall score. • Establish November 27, 2017 as the deadline for unsuccessful bidders to file an “Intent to Protest” consistent with the five working day standard set forth in the Request for Proposal. • Direct the Executive Director to notify the Commission Chair and Vice Chair of any protests within two working days of the filing and adjudicate protests consistent with the procedure provided in the Request for Proposal. • Authorize the Executive Director to execute the contract upon expiration of the protest period or consideration of protests, whichever comes first.

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