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Streamlining District Data Management Systems. Fund Code 120 Technical Workshop Webex . Karen Carpenter July 14 & 21, 2010. Agenda. Welcome - Introductions & Attendance What is SIF? What is the Purpose of Using SIF in MA? MA DESE SIF Project Goals & Benefits of SIF Implementation

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Streamlining District Data Management Systems

Fund Code 120Technical Workshop Webex

Karen Carpenter

July 14 & 21, 2010


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Agenda

Welcome - Introductions & Attendance

What is SIF? What is the Purpose of Using SIF in MA?

MA DESE SIF Project Goals & Benefits of SIF Implementation

SIF Project Timeline & SIF Project Overview

Pilot District Selection

Funding Breakdown & Funding Use

Implementation Scope

Review of RFP Summary

Common Questions

Q/A


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Welcome & Introductions


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What is SIF ?

Schools Interoperability Framework (SIF) is a data exchange standard for ensuring that school software applications - such as library, cafeteria, transportation and student information management programs - share data and work together seamlessly and effectively.


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What is the Purpose of Using SIF in MA?

To transform the process of collecting data from the current collections driven process to a seamless automated process.

This new process will provide the ESE and the districts with consistent, timely, valuable and accessible data in the Education Data Warehouse.


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MA DESE SIF Project Goals

  • Implement a Vertical SIF Infrastructure at DESE

  • Implement SIF Vertical Infrastructures for at least 40 selected pilot districts and transition to collection of using SIF.

    To help in this initiative – DESE selected a State SIF Vendor, Computer Power Solutions of Illinois (CPSI)

  • Introduction of CPSI staff on this call:

    • Aziz Elia – Chief Software Architect

    • Gay Sherman - Sales and Organizational Profile

    • Andy Kish- Implementation Specialist


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Benefits of SIF Implementation

  • Less staff time spent formatting and transmitting data to ESE

  • Immediate feedback when data entered into local software

  • Corrections made at data source – ensuring no repetitive errors

  • Data quality improved due to data corrections at LEA application

  • Automation of Educational Data Warehouse(EDW) Student Claiming

  • Availability of near real time data in the DESE EDW

  • SASIDs processed, resolved, and written into District SIS in near-real-time


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Implementation Scope

  • Incremental implementation (pilot districts)

    • EDW Student Claiming

    • State Student Identifier (SASID) Assignment

    • Student Information Management System (SIMS)

    • Education Personnel Information Management System (EPIMS) collections.

    • Student Course Schedule (SCS)

  • Round 2 running parallel with Round 1


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PROJECT TIMELINE as of 7/14/2010

CPSI


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Project Overview

Where are we now?

  • ESE SIF infrastructure installed

  • SIS Vendors customizing SIF agent for MA specific elements

  • Round 1 Grantees’ SIS Vendors installing SIF Agent

  • Preparing for first transmission in September 2010

  • Beginning of selection of Round 2 pilot districts

    What can you expect as a Pilot District?

  • Guidance from DESE and CPSI

  • ESE Project Manager (Karen Carpenter) dedicated for SIF Project District Roll-out implementation

  • Data Transmission Training from CPSI, CPSI affiliates, and DESE.


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Pilot District Selection

DESE Goals to have a Broad Sampling of Districts:

  • Small and Large districts

  • Commercial and ‘Home Grown’ SIS

  • District with or without SIF agents

  • New applications and continuation grants

    Priority:

  • Districts with same SIS that form partnerships

  • Contribute to inclusion of more approved SISs/HR systems

  • Effective data management policies

  • Proven track record of submitting SIMS, EPIMS, timely & accurately

  • Proven SIF experience/Current SIF zone to facilitate vertical


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Funding Breakdown

Project funded by 2008 Federal SLDS Grant

  • $1,450,000 to:

    • Implement SIF Infrastructure at ESE

    • Implement SIF infrastructure in at least 40 MA pilot districts in 3 Rounds

  • $800,000 for:

    • ESE grants to pilot districts in support of SIF implementation.

  • Allocation by Round

    • Round 1 - $302,933

    • Round 2 – approximately $300,000

      • New Districts

      • Continuation - requiring additional funds for system started or unable to procure by timeline

    • Round 3 – approximately $200,000

  • SLDS 2 Grant Funds awarded for additional SIF Implementation


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Funding Use

Primary Use of Funding -Support Vertical implementation or expansion of SIF ….

(In order of importance for selection)

  • Implementation/Upgrade of Department–compliant SIF certified SIS.

  • Vendor Costs for SIF Agent – District Specific and MA Customization – from Vendor

  • Augment personnel resources devoted to Project

  • Supplemental training and vendor consulting

  • Horizontal infrastructure only when needed for Vertical transmission


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Review of RFP Summary

RFP location: (http://finance1.doe.mass.edu/Grants/grants11/rfp/120.html)

  • July 1, 2010 - RFP posted

  • August 12, 2010 - Responses due

  • September 2010 – Selections announced

  • October 1, 2010 - Project start

    Helpful Sites:

  • National Center for Education Statistics Publications(http://www.nces.ed.gov/pubsearch/)

  • Schools Interoperability Framework website(http://www.sifinfo.org/us/index.asp)

    Q&A:

    All answers to questions raised during meetings, by phone or by email will be posted to the Q&A site at:http://www.doe.mass.edu/infoservices/data/sif/


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Common Questions

Q1. Is this grant opportunity only available for the SIMS Expansion Project pilot districts or all districts? Only for high need districts?

A1. This grant opportunity is available to all public school districts and charter schools.

Q2. If districts choose to collaborate, do they each need to submit a grant application and will each district receive funding?

A2. If a group of districts choose to collaborate they can take one of the following approaches.

  • Each district can separately submit an application and include the collaborating district(s) in their application. Funding direct to district.

  • One district can take the lead and submit a grant application on behalf of a group of districts. The lead district would receive the total funding and be responsible for distributing the funds to the other districts.


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Q &A Responses

  • Q/A Document will be posted to the SIF Project website:

    http://www.doe.mass.edu/infoservices/data/sif/


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Contact Information

  • Karen Carpenter

    • LEA SIF Project Manager

    • 781-338-6847

    • kcarpenter@doe.mass.edu


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