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QuickstartIT Your essential guide to student IT services @ QMU Logging on to the student workstations Before you can access any student IT services, you have to logon first. To logon, you need to know 2 things: Your username Your password

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Quickstartit l.jpg

QuickstartIT

Your essential guide to

student IT services @ QMU


Logging on to the student workstations l.jpg
Logging on to the student workstations

  • Before you can access any student IT services, you have to logon first.

  • To logon, you need to know 2 things:

    • Your username

    • Your password

  • Before you can get a username and password, you must be a matriculated student.

    • You can matriculate online at the QMU student portal

    • Find the student portal here: http://u.qmu.ac.uk


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How to login on campus(1)

  • When you sit down at any workstation on campus, you will see this screen:

  • Click on QM desktop to select it.


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How to login on campus (2)

  • When the login screen appears:

  • In the username box, type in your username.

  • In the password box, type in your password.

    • The first time you login, use the password you got when you matriculated.

  • Click OK.


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About passwords

  • The first time you login, you will be prompted to change your password.

  • You won’t be able to finish logging in until you’ve chosen a new password.

  • There are some special rules about the kind of password you can choose.


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More about passwords

  • QMU password ‘rules’:

    • Your password must be at least 7 characters long.

    • Your password must contain 3 of these types of characters:

      • Uppercase letters (ie A, B, C etc)

      • Lowercase letters (ie a, b, c etc)

      • Numbers (ie 0, 1, 2 etc)

      • Non-alphabetic characters (ie $, !, £, % etc)

    • An example of a suitable password might be: [email protected]

    • Remember these important points:

      • Your password cannot be the same as your username.

      • Your password cannot contain your full name or part of your name.


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Activity 1

  • Log on to a QMU student workstation.

  • When prompted, change your password.


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The QMU student desktop

  • The QMU student workstation uses Citrix thin client technology.

  • This state-of-the-art technology is more secure than traditional PCs and is much “greener”.

  • It is easier to upgrade to the latest software.

  • All the workstations on campus have the same standard desktop.

  • The desktop is based around Microsoft Windows XP.


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Getting around the student desktop

  • Click on the <Start> button at the bottom left of the screen.

  • Click on <All Programs> to see all the applications you can use.

  • You will find the Microsoft Office applications (eg Word, Excel, PowerPoint etc) under Microsoft Applications.

  • Find out more about the student desktop here:

    • About the student desktop

    • Getting started with the student desktop


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Activity 2

  • From the student desktop, find the application Microsoft Word.

  • Then find Adobe Acrobat Reader.


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Answers to Activity 2

  • From the student desktop, find the application Microsoft Word.

  • Click on Start > All Programs >Microsoft Applications > Click on Microsoft Word.

  • Then find Adobe Acrobat Reader.

  • Click on Start > All Programs > Acrobat Reader


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Student email @ QMU

  • All matriculated students are given their own QMU email address and mailbox.

  • Staff will use your QMU email address to communicate with you about your studies, or about other aspects of campus life.

  • You need to check your QMU mailbox regularly for important information about your studies.


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Your QMU email address

  • Your QMU email address is based on your QMU student number.

  • If your student number is: 09001234

  • Then your email address will be: [email protected]


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Using your QMU mailbox

  • On campus, you can access your mailbox via Microsoft Outlook, or via Webmail.

    • You will find Outlook in the Microsoft Applications folder on the student desktop.

    • Webmail is accessed via an internet browser such as Internet Explorer or Firefox.

  • All QMU staff and students are listed in the Global Address List (GAL).

  • You can use the GAL to select the names of people you want to email.


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Sending emails with Microsoft Outlook

  • To send an email:

    • Click on <Start>

      • Choose <All Programs>

      • Select Microsoft Applications and click on Microsoft Outlook

    • Click on your Inbox

      • Click on New to open a new message.

      • In the To field, put the name of the person you are sending the email to.

      • To enter the name, you can:

        • Type it in the format: [email protected]

        • Click on the address book icon to open the Global Address List (GAL). You can then choose the person’s name from the list.

    • Give your email a subject.

    • Type your message.

    • Click on Send to send your message.


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Activity 3

  • Open Microsoft Outlook.

  • Click on your Outbox.

  • Use the GAL to send yourself a message.


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Answers to Activity 3

  • Open Microsoft Outlook.

  • Click on Start > All Programs > Microsoft Applications > Microsoft Outlook

  • Click on your Outbox.

  • In the left-hand pane, click on Mailbox – “Your name”

  • Use the GAL to send yourself a message

  • Refer to the slide: Sending emails with Microsoft Outlook


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Manage your QMU email inbox

  • Your QMU mailbox has a size limit

    • This limit is currently set at 50MB for undergraduates.

    • Postgraduate students have a limit of 100MB.

  • This means that you must manage your mailbox.

  • There are a few ways you can do this:

    • Delete all the messages you don’t need.

      • This includes emails you have received.

      • Emails you have sent (Sent Items).

      • Remember to empty the Deleted Items folder.

    • You can also save space by saving any email attachments sent to you elsewhere.


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Activity 4

  • Open the email you sent to yourself in Activity 3.

    • Click on Reply.

    • Send yourself a reply.

  • Highlight the original message by clicking on it once.

    • Click on the ‘X’ button to delete the message.

  • Go to the Deleted Items folder.

    • Click on the ‘X’ button to delete the message.

    • When prompted, click on Yes.

  • Go to the Sent Items folder.

    • Delete both messages which you have sent.

    • Delete these from the Deleted Items folder as well.


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More about QMU email

  • Ifyou have lots of messages in your QMU mailbox which you must keep, then you could set up a personal email folder to store.

    • This is also known as a PST file.

    • It is stored in your home directory.

  • To create a new email personal folder:

    • In Outlook, click on Tools on the top menu bar.

    • Choose Email accounts. Make sure the option View of change existing accounts is selected and click Next.

    • Select New Outlook data file.

    • Office Outlook Personal Data Files should be highlighted. Click OK.

    • At the Create or Open Outlook Data File dialog box, make sure you select your home directory (or Z:\ drive) as the location.

    • Outlook suggests that you call your new folder Personal Folders. Click Open to accept this and create the folder or else give it another name.


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Using Webmail

  • Webmail lets you check your QMU mailbox from anywhere via the internet.

  • You need a computer with an internet connection and internet browser software.

  • The QMU webmail internet address is: https://mail.qmu.ac.uk/exchange

  • You will need your QMU username and password to login.

  • Once logged in, you can use Webmail to send and receive emails. It looks much like Microsoft Outlook.


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Activity 5

  • Open Webmail.

  • Send an email to your QMU mailbox.

  • In Outlook, check the size of your Inbox folder.

    • In Outlook, right click once on Mailbox – Bloggs, Joe.

    • Select Properties for Mailbox – Bloggs, Joe

    • Click on the Folder Size button.

    • This will show you how much data is stored in each folder in your Mailbox.


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Answers to Activity 5

  • Open Webmail.

  • See the slide: Using Webmail

  • Send an email to your QMU mailbox.

  • Click on the New icon and complete the To: and Subject: fields then type your message.

  • In Outlook, check the size of your Inbox folder.

    • In Outlook, right click once on Mailbox – Bloggs, Joe.

    • Select Properties for Mailbox – Bloggs, Joe

    • Click on the Folder Size button.

    • This will show you how much data is stored in each folder in your Mailbox.


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Other Microsoft applications

  • Microsoft Word is a word processing application.

  • You use Microsoft Excel to create spreadsheets.

  • Microsoft PowerPoint is used for presentations.

  • To access all Microsoft applications:

    • Click on <Start>.

    • Choose <All Programs>.

    • Select Microsoft Applications.

    • Choose the application from the list.


Activity 6 l.jpg
Activity 6

  • Using Microsoft Word:

    • Open Microsoft Word. It will open to a blank document.

    • Type this:

      • This is my first document.

    • Save the document.

      • To save, click on File and then choose Save.

      • Or click on the Save icon.

    • You will be prompted to give your file a name.

      • Call it: myfile

      • By default, your files are saved in your home directory.


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Managing your file space

  • All students are given a home directory.

    • Only you have access to this area.

    • The area appears as the Z:\ drive in My Computer.

    • It also appears as the [My Documents] folder.

    • All work saved in this folder can be accessed from any student workstation you logon to.

  • You should save all your important work and data to this folder.

    • By default, most applications will prompt you to save your work here.

    • Your Z:\ drive is held on a central QMU file server.

    • Your data is backed up daily.

  • You have a total of 130MB of space available in your home directory.

    • For students on most courses, this should be more than adequate.

    • If you need more space for your coursework, ask your lecturer to request this from Information Services.

    • If you need to share work with others – incl your lecturers – again ask your lecturer to request this from Information Services.

  • Your Z:\drive must only be used to save course-related documents and files.

    • You are not permitted to store non-work items, eg MP3, WAV etc.

    • Not only do these take up space, by having these you may actually be breaking the law.


Activity 7 l.jpg
Activity 7

  • Managing your file space:

  • Click on <Start> and choose <My Computer>.

  • Find the Z:\ drive and double click on it.

  • Find the file called myfile which you created in Activity 6.

  • Click once on the file to highlight it.

  • Delete the file.

    • To delete the file you can either click on File and choose Delete.

    • Or you can right click once on the file and choose delete.

  • Once the file has been deleted, it is stored in the Recycle Bin on your desktop.

    • The file will stay there until you empty the Recycle Bin.


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Accessing the internet

  • All student workstations have access to the internet via the QMU local area network.

    • The standard internet browser is:

      • Microsoft Internet Explorer

    • It is accessed via the [Start] menu.

  • The browser is configured to start at the QM:u student portal home page:

    • (http://www.qmu.ac.uk/portal/default.htm).

    • This page is also accessible from any internet-enabled computer outwith QMU.


Using the internet l.jpg
Using the internet

  • If you know the address (URL or uniform resource locator) of a website:

    • Type it in to the address bar, and click Go.

    • Or, you can also use an internet search engine.

      • Possible search engines include:

      • Google (www.google.com)

      • MSN (www.msn.com)

      • Yahoo (www.yahoo.com)

      • Lycos (www.lycos.com) etc.


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Activity 8

  • Find the Microsoft Internet Explorer browser.

    • Type in www.google.com.

    • Search for Queen Margaret University.

    • Use the links to go to the QMU website.

  • Next:

    • Type in www.yahoo.com

    • Search for BBC.

    • Use the links to go to the BBC news website.

    • See if you can find local (ie Edinburgh / east of Scotland) news.


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QM:u – student portal

  • QM:u is the student portal.

  • You can access it from: http://u.qmu.ac.uk

  • It is also the internet ‘home’ page when you are on campus.

  • The portal is used for online student matriculation.

    • You can use the portal to check and amend your personal details.

    • It is also used to publish exam results.

  • Access to QM:u is available only to matriculated QMU students.


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Activity 9

  • Access QM:u student portal.

  • Login using your QMU username and password.

  • Check that your personal details are correct.


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About WebCT

  • WebCT is QMU’s virtual learning environment.

  • Most courses use WebCT to publish lecture notes and other learning materials.

  • Some courses undertake online assessments via WebCT.

  • Your LRC induction material is also published on WebCT.


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Accessing WebCT

  • WebCT is available online at: http://learn.qmu.ac.uk

  • It is also available via quick links on the main QMU website and the QM:u student portal.

  • To login to WebCT, you must be a matriculated QMU student.

  • You login using your normal QMU username and password.


Activity 10 l.jpg
Activity 10

  • Accessing WebCT:

    • Open Internet Explorer.

    • Go to: http://learn.qmu.ac.uk

    • Login with your QMU username and password.

    • Access the LRC induction material.


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