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Northeast Area. Periodical Publishers Association (PPA) Meeting Thursday October 1, 2009. Organizational Restructuring. NH / VT into Maine – Northern New England District Massachusetts District split (East into Boston and West into CT Valley Districts)

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Northeast Area

Periodical Publishers Association (PPA) Meeting

Thursday October 1, 2009


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Organizational Restructuring

  • NH / VT into Maine – Northern New England District

  • Massachusetts District split (East into Boston and West into CT Valley Districts)

  • Central NJ District split into Northern NJ (NEA) and Southern NJ (EA)

  • NY Metro Area merged into Northeast Area


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Organizational Restructuring

  • Area Administrative Reductions

  • District Admin Reductions

  • Plant Admin Reductions

  • Plant MDO, SDO, and IPS Reductions

    Total impact of organizational restructuring plus 1000 positions and 953 EAS in total NEA or 14.2% of EAS approximately 20% of positions


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Cost Controlling Initiatives

  • MIARAP FTE NEA 513 NYM 598 Total 1111 Distribution Compression: T2 (0600-1200) Wkhrs 16.31% of all F1 Wkhrs, T2 Ltrs TPH Vol 3.83% of all TPH Ltr Vol

  • RR Count Work Hour Reductions

    • NEA 11,410 NYMA 3,870

  • AMP - Approved: Staten Island & Queens to Brooklyn, Western Nassau to Mid- Island. Potential: 3 Additional AMP Sites

  • Station / Branch Consolidations

    Pending review & investigation

    NYMA 24 NEA 16


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Cost Controlling Initiatives

  • F-1 Plant Reviews – Focus on LDC-17, PIVMS

  • F-4 Business Reviews

  • Daily Performance Mgmt. – CSV, CSOM, BPI, RPG, MPES & CDPOM

  • Early Out Incentive – Craft APWU / Mail Handler


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Periodical Service Improvement

SERVICE IS NUMBER ONE

Red Tag


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Validate Mailer Provided Profiles

  • Entry day, time, & depth of sort at each P&DC for 11 weekly pubs chosen by Red Tag & NE Area

  • Plants monitored receipt & make-up over 4 weeks and reported discrepancies to Area

  • Area BSN works with mailers to correct


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Improve Focus – Establish Consistency

  • Create and maintain visual identifier for periodical mail from entry through to delivery

  • Maintain supply at entry docks and on sweep sides of FSM, SPBS, APPS

  • Establish dedicated staging area in each P&DC

  • Signage at staging area indicating the arrival & delivery days for all weekly periodicals

  • Prior to completion of each day’s distribution on FSM, SPBS, APPS, conduct sweep of all entry docks and staging areas to ensure all weekly periodicals meeting CET received distribution


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Monitor Performance

  • Each P&DC select a Manager as Champion

  • Designate craft employee in each P&DC to conduct daily quality checks of all periodical mail received

  • Quality check to include entering irregularities into eMIR. BSN follow-up with mailer on all eMIR issues

  • BSN provide monthly performance summary by 5-digit zip for all Red Tag periodicals.

  • NEA In-Plant Mgr. review periodical performance monthly on performance telecom with Districts


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Next Steps

  • Conduct a Meeting Place review of the process with Plant Mgrs, In-Plant Support Managers, & Oper. Support Managers

  • Explore use of Area options in CSDRS program to track delivery of selected Red Tag pubs by 5-digit

  • Implement improvement processes in NY Metro as part of the operational consolidation with NE Area


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NDC Overview / Update

  • Retail / Delivery Unit Prep

  • Realigned the Plant Dock

  • BMEU Bullpens (i.e. L201, L009)

    • L201 5-Digit Scheme Sort

    • L009 Periodical Bundles, Standard Flats, MXD ADC with 1st Class Network


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NDC Overview / Update

Plan for Change – Overview

BMCs of the future… Network Distribution Centers (NDCs)


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NDC Overview / Update

Plan for Change – NDC Responsibilities

  • Tier 1 NDC (Springfield)

    • Distribution of local and destination Standard Mail, Periodicals, and Package Services

    • STC containerization and dispatch operations – outgoing and incoming

  • Tier 2 NDC (New Jersey)

    • Tier 1 responsibilities

    • Distribution of outgoing Standard Mail, Periodicals, and Package Services to the network

  • Tier 3 NDC – Gateways (Pittsburgh)

    • Tier 1 and Tier 2 responsibilities

    • Consolidation points for less than truck load volumes from Tier 2 sites


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NDC Overview / Update

Plan for Change – Tiers 1, 2, and 3

  • Directional dispatch for 3 NDCs (noted by *)

    • Eastern destinations through Pittsburgh and western destinations through Des Moines

    • Reduces backtracking

    • Improves service

  • Highlighted indicates Phase I sites


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NDC Overview / Update

NDC Activation

  • NDC Phase 1 activated in NJ NDC, Springfield NDC and Philly NDC

  • Phase 1 activation started 5/18/09 and was originally planned for 12 weeks - due to success in first 5 weeks activation was accelerated to be completed in 9 weeks - fully activated 7/13/09

  • NDC future activation which was planned for 18 months was accelerated due to success of Phase 1 - Phase 2, 3 & 4 will be activated by November 20, 2009

  • Phase 2 - Los Angles NDC, San Francisco NDC, Denver NDC and Seattle NDC, Des Moines NDC, Kansas City NDC - Phase 2 activation starts 8/10 and full up 9/11


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NDC Overview / Update

NDC Activation Cont.

  • Phase 3 - Atlanta NDC, Memphis NDC, Detroit NDC, Minneapolis NDC, Pittsburg NDC - Phase 3 activation starts 9/14 and full up 10/9

  • Phase 4 - Washington NDC, Jacksonville NDC, St. Louis NDC, Cincinnati NDC, Greensboro NDC, Dallas NDC and Chicago NDC - Phase 4 activation starts 10/19 and full up 11/20

  • 2010 NDC changes will include consolidation of STCs into NDCs where possible


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NDC Overview / Update

Work hours from baseline at Phase 1 startup

  • NJ NDC = + 5.6% - +5000 weekly from baseline (includes moving NYMA parcels from NY and NJ L&DC back to NJ NDC)

  • Philly NDC = - 12.2% - - 4000 weekly from baseline

  • Springfield NDC = - 18.8% - 7000 weekly from baseline

    Package Service from baseline Phase 1 start up

  • NJ NDC = + 19.5% - current service 89.1%

  • Philly NDC = + 7.7% - current service 88.8%

  • Springfield NDC = + 17.9% - current service 89.3%


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NDC Overview / Update

Transportation changes / savings

  • NJ NDC added surface transportation to reduce rails vans to improve transit time and service performance

  • 55 new network trips added to NJ NDC

  • All networks trips eliminated from Philly and Springfield - 17 Philly and 19 Springfield = 36 total network trips reduced


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NDC Overview / Update

Transportation changes / savings Cont.

  • Net trips added to NJ NDC = 19 new trips

  • Phase 1 transportation savings = identified = $39.8 / captured through 8/31/09 = $34.9 million

  • Transportation reductions indentified in NYMA - local reductions = $3.3 million / $3.3 million captured

  • Transportation reductions , including network trips in NEA = $16.6 million / $14.2 million captured

  • Transportation reductions , including network trips EA = $19.9 million / $17.4 million captured

  • Phase 2 projected reductions $26.1 million - local and network trips


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