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for Exchange Email archiving of internal and external email PowerPoint PPT Presentation


for Exchange Email archiving of internal and external email. Presentation outline. Dependency on email IT pain points Scenario The product Testimonials Kudos Conclusion. Dependency on email (1/2). Companies’ dependency on email to do business is ever increasing

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for ExchangeEmail archiving of internal and external email


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Presentation outline

  • Dependency on email

  • IT pain points

  • Scenario

  • The product

  • Testimonials

  • Kudos

  • Conclusion


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Dependency on email (1/2)

  • Companies’ dependency on email to do business is ever increasing

  • Problems associated with email management include: Storage, backups, problematic PST files, access to old emails and legal compliance and eDiscovery

  • There still remains a heavy reliance on PST files and ‘fixing’ corrupted PST files is a lengthy and time-consuming process


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Dependency on email (2/2)

  • There are a number of problems associated with reliance on PST files which include:

    • Employees’ inability to manage growing PST files

    • Loss of emails stored on PST files in the case of hardware failure on employee workstations

    • Complex backup plans to copy PST files from every employee workstation


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IT pain points/soundbites (1/2)

  • Growing mass-volume of emails and attached files is resulting in sluggish email server performance, server downtime and reduced server storage space

  • Strong reliance on PST files creates problems for administrators, especially if corrupt or deleted

  • 60% of the critical corporate information is contained in the employees’ emails

    • – Radicati Research Group


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IT pain points/soundbites (2/2)

  • Employees want access to past emails – even if deleted – both at the office and when mobile

  • Email archiving is now a business requirement, driven by many pieces of legislation and Acts – SOX, E-Comm Act 2000, HIPAA, eDiscovery and others.


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Scenario

  • As a network administrator you are constantly bombarded with requests such as:

    • “I need to retrieve a very important email” or

    • “I deleted an email by mistake, could you restore it?”

  • Backing up and restoring Exchange Server is complex and costs too much time and resources!


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  • Cost-effective email archiving and management solution with over 10,000 customer installations worldwide

    • Easy-to-use email archiving solution

    • Used by thousands of administrators to avoid the pains of PST file management and reduce dependency on these files

    • Allow users to access all email from anywhere in the world using their web browser. Retrieve old and deleted emails on demand – with full thread and conversation


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  • Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from each employee’s workstation

  • Reduce mailbox quotas on Microsoft Exchange server

  • Access to all emails if required for eDiscovery, compliance purposes, internal inquiries or employee monitoring

  • Ships at an unbeatable price and offers unparalleled performance

  • MSExchange Gold Award, Windows IT Pro Email Archiving Solution Readers’ Choice Award and more


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Top features

  • Archives emails for an entire organization into one or multiple MS SQL Server databases or an NTFS-formatted hard drive

  • Full web-based interface allowing end-users to search all past email from anywhere in the world

  • Allows users to quickly restore emails through a OneClick Restore process – even mistakenly deleted email!

  • Powerful searching capabilities – searching through multiple databases with a single search query

  • Enhanced auditing functionality so that management can access any email that is requested for eDiscovery/compliance purposes


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What’s new in v. 5?

  • Through GFI MailArchiver’s agent-based PST Exporter, you can archive emails processed by Microsoft Exchange before the installation of GFI MailArchiver to a centralized archive store without any end-user intervention

  • Auditing functionality that helps you to:

    • Access to old emails if required for legal or compliance purposes (eDiscovery) or internal company inquiries and employee monitoring

    • Provide safeguards in the event of customer lawsuits

    • Record all activity affecting GFI MailArchiver databases to ensure that stored emails are genuine and have not been tampered with


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Archived stores management

Product snapshot


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Archived stores management

Auditing reports

Product snapshot


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Product benefits (1/2)

  • GFI MailArchiver offers a number of benefits for the network administrator, employees and management.

  • Network administrators can:

    • Manage and reduce mailbox quotas on Microsoft Exchange server

    • Reduce reliance on cumbersome PST files

    • Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from each employee’s workstation

  • Employees can:

    • Access all email from anywhere in the world using their web browser

    • Retrieve old and deleted emails on demand – with full thread and conversation

    • Use advanced email search and 'Saved Search' capabilities.


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Product benefits (2/2)

  • Management benefits from:

    • Access to emails if required for discovery and compliance purposes, internal inquiries and employee monitoring

    • A safeguard in customer lawsuits

    • Auditing functionality that guarantees stored emails are genuine and have not been tampered with

    • A complete and secure archive of all company email

  • Unbeatable pricing! For more information visit http://www.gfi.com/newpricing/


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Why is GFI better?

  • Easiest to setup and install: hours not days

  • Easiest to configure

  • Storage management – reduce storage requirements by reducing size of Exchange stores and reducing the load on Exchange

  • Outstanding price-performance: gives you the functionality you need at an excellent price

  • Auditing functionality so management can access any email that is requested for eDiscovery/compliance purposes

  • Award winning product


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Product testimonials

  • “The GFI MailArchiver installation, in the company owners’ eyes, paid for itself at that one moment. GFI MailArchiver has proved to be reliable, easy to use, and easily configured for security and retention policies.”

    • – Michael H. Bartlett, Director, Information Technology, Quantum Marine Engineering of Florida, Inc., US

  • “GFI MailArchiver allows senior management to sleep easier at night, knowing that in the case of a customer dispute or suspected misuse of corporate information or IT resources, we are in possession of the evidence necessary to make prudent business decisions.”

    • – Jay Bregman, Technology Director, eCourier, UK

  • Click here for more testimonials!


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Product kudos

  • With over 10,000 customer installations worldwide, these are just a few companies that use GFI MailArchiver:

    • American International Movers, Inc

    • Autoflug GmbH (Germany)

    • eCourier (UK)

    • INTER-Clean Service GmbH (Germany)

    • I PINCO PALLINO Spa (Italy)

    • Johnston Press plc

    • And many more!

  • Numerous product awards, here are a few:


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GFI product complements and suites

  • GFI EmailProtection Suite

    • Providing full email protection for your network whilst archiving all internal and external email with GFI MailEssentials (anti-spam), GFI MailSecurity (email security) and GFI MailArchiver (email archiving)

      Suite pricing applies!


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Conclusion (1/2)

  • PST files are cumbersome to maintain, easily corruptible and difficult to backup network-wide

  • GFI MailArchiver allows centralized archiving of all company email and reduces dependency on PST files

  • Give users full searchable access to all their past email from anywhere in the world through their web browser


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Conclusion (2/2)

  • Achieve a complete and secure archive of all company’s email as well as access to individual mailboxes for discovery and compliance purposes, internal inquiries or employee monitoring

  • Save time and money by heavily reducing administrator time required for handling PST file related problems, email retrieval and backing up company-wide email

  • Unbeatable pricing! For more information visit http://www.gfi.com/newpricing/


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More info and downloads

  • Click here to learn more about the product

  • Check out our competitive pricing

  • Download your FREE trial of GFI MailArchiver


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Corporate overview

  • Founded in 1992

  • Over 200 employees worldwide

  • Offices in Malta, London, Raleigh, Hong Kong and Adelaide

  • GFI products installed on over 200,000 networks worldwide, mostly SMBs

  • A channel-focused company with over 10,000 partners throughout the world

  • The visionTo become the technology of choice for IT security and productivity solutions.

  • The missionTo provide quality, cost-effective content security, network security and messaging solutions to IT professionals around the world.


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