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PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 8

PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 8 Special Document Formats, Columns, and Mail Merge. Objectives. Collect and Paste Text and Graphics Create and Format Columns Use Special Character and Paragraph Formatting Insert Hyperlinks

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PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 8

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  1. PowerPoint Presentation to Accompany GO! with Microsoft® Office 2007 Introductory Chapter 8 Special Document Formats, Columns, and Mail Merge

  2. Objectives • Collect and Paste Text and Graphics • Create and Format Columns • Use Special Character and Paragraph Formatting • Insert Hyperlinks • Insert a SmartArt Graphic • Preview and Save a Document as a Web Page

  3. Collect and Paste Text and Graphics • Use copy and paste for a single selection of text without displaying the Office Clipboard task pane. • The Office Clipboard must be displayed to collect and paste a group of graphics or selected text blocks and paste them into a document. • Office Clipboard holds up to 24 items. • Office Clipboard task pane displays a preview of each item.

  4. Collect and Paste Text and Graphics

  5. Collect and Paste Text and Graphics

  6. Create and Format Columns

  7. Create and Format Columns • Limit columns to three or less for an 8.5 x 11-inch paper in portrait orientation. • Word spacing looks awkward in very narrow columns. • With multicolumn format, justified text is preferable.

  8. Create and Format Columns • Insert manual column breaks to: • Adjust columns that end or begin awkwardly • Make space for graphics or text boxes

  9. Create and Format Columns

  10. Use Special Character and Paragraph Formatting • Special text and paragraph formatting: • Will help to emphasize specific text • Provides a more professional appearance • Various ways to call attention to specific text: • Place a border around a paragraph • Shade a paragraph

  11. Use Special Character and Paragraph Formatting

  12. Use Special Character and Paragraph Formatting

  13. Insert Hyperlinks • Hyperlinks are text or graphics that you click to move to: • A file • Another page in the current Web site • Another page in a different Web site • An e-mail address

  14. Insert Hyperlinks

  15. Insert Hyperlinks

  16. Insert a SmartArt Graphic • SmartArt graphics are designer-quality visual representations of information and can be chosen from many different layouts. • Insert a SmartArt graphic: • To more effectively communicate your messages or ideas • To add visual appeal to a document or a Web page

  17. Insert a SmartArt Graphic

  18. Preview and Save a Document as a Web Page • A created document can be used as a Web page. • Use preview to see what the page will look like in a Web browser such as Internet Explorer.

  19. Preview and Save a Document as a Web Page

  20. Covered Objectives • Collect and Paste Text and Graphics • Create and Format Columns • Use Special Character and Paragraph Formatting

  21. Covered Objectives • Insert Hyperlinks • Insert a SmartArt Graphic • Preview and Save a Document as a Web Page • Create Mailing Labels UsingMail Merge

  22. Create Mailing Labels Using Mail Merge • Mail merge uses a main document and data source. • The main document includes text and formatting that remains constant. • The data source: • Includes names and addresses. • Names and addresses can come from a Word table, an Excel spreadsheet, or an Access database.

  23. Create Mailing Labels Using Mail Merge

  24. Create Mailing Labels Using Mail Merge • Mail Merge Wizard: • The easiest way to perform a mail merge • Asks questions: • Creates labels based on your answers • Walks you step-by-step through a process

  25. Create Mailing Labels Using Mail Merge

  26. Create Mailing Labels Using Mail Merge

  27. Create Mailing Labels Using Mail Merge

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