PSGP 2009 and 2010 Workshop

1. PSGP 2009 and 2010 Workshop SF Bay Region Port of San Francisco January 11, 2010

2. PSGP FY 2007S & 2008 STATUS UPDATE: • FY 2007S – ALL Locally Approved IJ Projects have been Submitted to FEMA – Awaiting Review and Approval. (Results Expected Soon) • FY 2008 • All Locally Approved IJ Projects NOT requesting match waiver submitted to FEMA. • Projects Requesting a MATCH WAIVER have been held pending further guidance from FEMA. (Expected Shortly) FY 09/10 PSGP Workshop

3. AVAILABLE FUNDING FY07S - FY10 • NOTE: 22.35% Funding Decrease from FY 2008 through 2010 …. Trend is likely to continue FY 09/10 PSGP Workshop

4. ELIGIBILITY – FY09/10 • ALL Public/Private Maritime Ports, Facilities and Vessels covered by a MTSA required Security Plan; • ALL Other maritime entities covered by a USCG Area Maritime Security Plan (AMSP); • Emergency Planners and Response Agencies providing coverage to waterfront operations covered under Elements 1 & 2 above • Ferry Operators • Included in FY 2010 • Separate FY 2009 FY 09/10 PSGP Workshop

5. New Items for FY 09/10 • Approved Security Plan Revisions/Maintenance (FY10) • Equipment Maintenance & Replacement Costs (Must have been Purchased with Previous PSGP Funds) • Matching Requirements • FY 09 25% Local Contribution allowable in-kind “soft” match • FY 10 Local Match Requirement waived FY 09/10 PSGP Workshop

6. “SOFT MATCH” DEFINED • Limitations: • Cannot include costs otherwise unallowed. • Requirements 44 CFR Part 13, Sections 13.23 and 13.24 for FEMA managed and controlled grant programs. • Caution -- review and follow these Regulations when proposing to use In-Kind or other Soft Match costs in meeting the 25% Local Match Requirements FY 09/10 PSGP Workshop

7. Concurrent FY09 and FY10 PGSP Process • “FEMA Driven” Plan to “Catch Up” on the Grant Cycles • Project IJ’s for BOTH FY09 and FY10 will be submitted at the same time. • GOAL: IJ Review Board will meet and evaluate both sets of Project IJ’s to Obligate ALL Available Funds • FY 2010 Projects will be SELECTED on Regional Merit matched with the requirements of the SF Bay SRM/TR Plan • FY 2010 - PREFERENCE will be given to those Strategic Projects where a HARD or SOFT FUNDING MATCH is NOT POSSIBLE • REMAINING PROJECTS TARGETED FOR FY2009 FY 09/10 PSGP Workshop

8. FY 2009 & 2010 IJ Submission Calendar • March 12 – FORMAL IJ’s DUE (grants@sfmx.org) • March 14-16 – QA/QC Screening • March 25-26 – IJ Screening Committee Meets • March 29 – Screening Committee Results Published • April 12 – Proposed Upload to FEMA • April 19 – Final FEMA Submittal Date FY 09/10 PSGP Workshop

9. CHANGES IN SUBMISSION PROCEDURE FOR FY09 & FY10 PSGP • No Local Pre-Screening • Proposers shall provide complete project IJ’s to the Review Board Using the appropriate FY09 or FY10 IJ Submission Template • File Naming Convention FY 09/10 PSGP Workshop

10. FORMAL IJ Packages MUST Include: • The FULLY Completed FEMA IJ Template with NARRATIVE Section clearly describing the Project and how it Supports the Specific Elements of the SF Bay SRM/TR Plan • Project Budgets must be sufficiently DETAILED so that: • the DESCRIPTION Of Equipment, Goods And Services Can Be UNDERSTOOD By Local And FEMA Level Reviewers. and • Equipment and Component Descriptions & Pictures of Items to be Purchased or Typical Equivalent Representation if specific Vendor is not identified • A COMPLETE NEPA Questionnaire (REQUIRED WHETHER the PROJECT involves construction or not). FAILURE TO PROVIDE THESE DOCUMENTS TO THE EVALUATION BOARD AT THE TIME OF IJ SCREENING MAY RESULT IN REJECTION OF THE SUBMITTAL FY 09/10 PSGP Workshop

11. Nuggets • Allowable Personnel Costs • FY 09 M&A / Training & Exercises • FY 10 M&A / T&E / Planning • Increased focus on Regional Collaboration in closing RM/TR Plan gaps. • AMSTEP/ISTEP FY 09/10 PSGP Workshop

12. QUESTIONS ??? CONTACT: CAPT L. KORWATCH grants@sfmx.org FY 09/10 PSGP Workshop