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Richmond Sharepoint User Group Getting the most out of Office 365

Discover how to optimize your Office 365 experience and leverage SharePoint user groups to improve collaboration, governance, and ROI. Learn key strategies and tools for provisioning, classification, retention, and compliance. Take the next step towards a well-governed SharePoint implementation.

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Richmond Sharepoint User Group Getting the most out of Office 365

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  1. Richmond SharepointUser GroupGetting the most out of Office 365 Hunter Willis, Solutions Engineer, AvePoint, Inc.

  2. Who We Are • The Microsoft Cloud Expert 23Offices 24/7Global Support 2Microsoft RDs 2,000Employees 6MCloud Users 600 PersonSharePoint RND Team 13Countries 5Microsoft MVPs Hunter Willis, Solutions Engineer

  3. Plans S4B Broadcast IM Sites, Lists, Libraries Calendars User Mailboxes Team Files Team Chat Team Planner Group Files Group Notebooks Tasks Buckets MS Teams Voice,Video, Meetings Team Channel Group mailboxes Group conversations External Networks Yammer Notesand Files Internal Networks User OneDrives O365 Video Portal Planner Usage and ROI Risk Management Provisioning Classification InformationLifecycle Recertification Granular backup/recovery Migration & Restructuring Protection Management Lifecycle Governance Compliance Insights Administrative Policy Enforcement

  4. Not Knowing is Never Better • Current project files • Current reference docs • Client records • Employee records • Previous project files Dark Data What you need to keep… What do we have? What you use…

  5. Governance Automation Streamlines the provisioning, management, and lifecycle of hybrid / cloud services Workspace Cataloging Managed Provisioning Hybrid Lifecycle Mgmt Governance Automation Change Mgmt Repeatable and consistent service delivery Increase operational efficiency Operational Governance Cloud

  6. Be organized when it comes to data collection Create a permissions structure to prevent misuse or improper access Set boundaries for secure sharing Build in retention/deletion rules based on your classification scheme Must have privacy impact assessments in place, get our APIA tool free!

  7. Benefits of well governed SharePoint/Office 365 implementations. Repeatable and consistent service delivery Administrative efficiency Accurate cataloging & monitoring of adoption, usage and governance attributes for collaboration workspaces Provable compliance with internal and external policies and regulatory requirements

  8. FEBRUARY 7, 2018 AT 12:00 PM EST

  9. “Buy a horse!”

  10. Getting the most out of Office 365

  11. All about the return on investment (ROI) Many orgs have Office 365, but still use as a “glorified (cloud) file server” Planning before implementation is essential Sustainable adoption is everything You have to be accounting and sales to make changes! (You are not alone)

  12. Lesser known applications in O365 • Delve- Search by access & popular • Sway- “Mini Website” presentations with embedding capabilities & access control • Forms- …forms. With easy access control, workflow and embedding capabilities

  13. Flow- Easy point and click workflow integrations • Power Apps- No/low code application creation • Power BI- Excel on steroids, no code apps and cross data analyzation (free)

  14. And of course… • Office 365 Groups and Teams • ODFB • Our faithful friend, SharePoint • (Comm. Team and Hub sites)

  15. Vendor Blogs and Articles Search for MVP’s (https://mvp.microsoft.com/) Tech Community Microsoft Resources

  16. PowerShell • Permissions Reports • Manage Permissions • Change Settings • Manage Groups • Manage Teams

  17. Set-SPOUser Get-SPOUser Get-SPOExternalUser Remove-SPOExternalUser New-SPOSite Get-SPOSite Set-SPOSite Remove-SPOSite Get-SPOSiteGroup New-SPOSiteGroup Remove-SPOSiteGroup

  18. Challenge: take the next step

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