Temporary staffing agencies, also known as labour hire companies on on-hire recruitment organisations, have some of the most demanding and complex document management requirements in the world.
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Temporary staffing agencies, also known as labour hire companies on on-hire recruitment
organisations, have some of the most demanding and complex document management
requirements in the world. Documentation has always been important in business even in
generations passed. However in the past all documentation had to be printed on paper, which
meant all documents had to be stored and filed by hand. This made managing agencies a nightmare,
due to the huge amount of personal documentation that had to be securely stored yet always
retrievable. Here is where great HR Management Software systems like entireHR can solve so many
problems, with secure, encrypted electronic documentation accessed immediately with the click of a
Having immediate access to personnel documents is so important for staffing agencies, as the labour
hire industry is extremely focused on compliance management and proper processes and structures.
Some of these are known as accreditation awards, such as ISO: 9001, which is very important for any
business as companies strive to improve their quality management systems. With amazing software
systems like entireHR suddenly achieving ISO: 9001 certification is actually achievable for temporary
staffing agencies, which is amazing consideration the amount of documents that need to be stored
correctly and accessed at any time.
Within entireHR the documents can be stored as per customised needs of each company based on
their industry specifications. So the names and categories of documents can be specific to each
industry rather than generic “identification” you can have “Australian drivers licence”. This is
extremely important as it helps both Members and Applicants know which information they are
required to upload, whilst staff members can quickly find information at any time. Even better with
entireHR, documents can have different rules attached to them, a very handy feature that means
companies can use documents to ensure all their current agency staff are up to date in all their
compliances, qualifications, expertise and legal paperwork.
Because labour hire companies are supplying their agency staff as contractors to their clients, often
clients these days will request to see the documentation of staff or demand that it produced for
every shift. This is why electronic document management is so useful. With a system like entireHR,
On-Hire agencies can book a shift with a client, confirm the staff member and select a template to
send directly to that client in an email. That template can be customised by each company and will
pull all selected documents (pre created) as per that Member profile. This is amazing as it saves the
agency digging through all their folders to find all the right information, instead allowing all the data
to be attached directly from the cloud database. Even better, clients can upload documentation as
well, accessible on the Members App so their emails are reduced as well. This allows almost
instantaneous return and response on document requirements. Absolutely amazing for the labour-
hire industry, allowing companies to become a 100% paperless business with total accountability
About the author:
Entire Software provides the Best Agency Software for recruitment process, to booking shifts,
payroll, invoicing and finance. Get in touch with us for the best TemporaryStaffing Software
solutions for your business