1 / 14

September 24, 2010

September 24, 2010. Administering your Federal Grant under the GLRI. Administering Your GLRI Grant. Urgency Action Accountability. Administering Your GLRI Grant. Read Terms and Conditions Acknowledge (sign) and return

emmly
Download Presentation

September 24, 2010

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. September 24, 2010 Administering your Federal Grant under the GLRI

  2. Administering Your GLRI Grant • Urgency • Action • Accountability

  3. Administering Your GLRI Grant • Read Terms and Conditions • Acknowledge (sign) and return • Coordinate among your administrative and technical staff and EPA project officer and grants specialist • Fulfill requirements that must be met before starting work or drawing funds

  4. GLRI 2010 Standard Terms and Condtions • Quality System Documentation • Sub Awards • Meetings/Conferences/Travel • Signage • Reporting • Environmental Results

  5. GLRI 2010 Standard Terms and Condtions Quality System Documentation • Applicable to use or collection of environmental data • Quality System Documentation must be approved before work begins • See http://www.epa.gov/quality/qa_docs.html , including: • QA/R-5: EPA Requirements for Quality Assurance Project Plans • QA/R-2 EPA Requirements for Quality Management Plans • Questions – Louis Blume, GLNPO Quality Manager (312-353-2317)

  6. GLRI 2010 Standard Terms and Condtions Sub-Award • Established in writing • Comply with OMB Circular A-133 • (www.epa.gov/ogd/guide/subawards-appendix-b.pdf) • Community Involvement • Prior approval for certain subawards to organizations representing residents in the project location • Notify PO and submit revised budget • Questions – EPA Project Officer • www.epa.gov/odg/guide/subaward-policy-part-2.pdf

  7. GLRI 2010 Standard Terms and Condtions Meetings/Conferences/Travel • Prior approval needed for travel not approved in the workplan • Justify

  8. GLRI 2010 Standard Terms and Condtions Signage • Determine appropriate signage for on-the-ground projects • Include GLRI logo – available from EPA Project Officer

  9. GLRI 2010 Standard Terms and Condtions Reporting • Great Lakes Accountability System (GLAS) • https://restore.glnpo.net/glas/login.htm • Video: http://epa.gov/glnpo/live/glasdemo3/ • Quarterly reporting by 15th of January, April, July, and October on Action Plan Goals, Objectives, and Measures • Semi-annual progress reports to Project Officer • Outline available at: http://www.epa.gov/greatlakes/fund/applicationpac/Management/ProgressReport.pdf • Report on progress against outcomes and outputs • Final Report within 90 days of project end • Geospatial data

  10. GLRI 2010 Standard Terms and Condtions Special Cases • Aggregated Project Grants • Report on both aggregate and individual progress • Health, Safety, and Environmental Compliance • Disposition of Wastes • Spreadsheet Tool for Estimating Pollutant Load • Water Quality Data using STORET • Incremental Grant Funding • Pre-award Costs • Laboratory Animals

  11. GLRI 2010 Grant Management Key Subpart C Requirements of 40 CFR Part 30 or 31 • Financial management system meets requirements • Minimize time between transfer of funds and payment • “Single Auditt” requirement if total annual federal expenditures equal or exceed $500,000 • Only charge allowable costs incurred during project period • Procurements conducted in manner to provide, to the maximum extent practicable, open and free competition

  12. GLRI 2010 Grant Management 10 Common Grant Audit Issues 1. Labor costs based on grant budget or pre-determined allocations rather than actual time records. 2. Automated Clearing House requests exceed actual and pending disbursements. 3. Expenditures benefitting more than one grant are charged directly to a single grant or are allocated without a supportable basis. 4. Excessive charges related to less-than-arms-length transactions. 5. Inadequate support for costs claimed (allowable, allocable, and reasonable).

  13. GLRI 2010 Grant Management 10 Common Grant Audit Issues - continued 6. Expenditures incurred outside the approved budget period or outside the approved project scope. 7. Untimely financial reporting and grant closeout. 8. Absence of indirect cost rate proposals. 9. Failure to follow procurement regulations, including cost or price analysis in connection with procurements. 10. Inadequate Financial Management System.

  14. FY2010 GLRI RFP QUESTIONS?

More Related