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Ph.D. Completion Project: Tools and Templates

Ph.D. Completion Project: Tools and Templates. 46 th CGS Annual Meeting Technical Workshop December 9, 2006 Daniel Denecke, Director, Ph.D. Completion Project Helen Frasier, Program Manager, CGS Best Practices Kenneth Redd, Director, Research and Policy Analysis.

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Ph.D. Completion Project: Tools and Templates

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  1. Ph.D. Completion Project:Tools and Templates 46th CGS Annual Meeting Technical Workshop December 9, 2006 Daniel Denecke, Director, Ph.D. Completion Project Helen Frasier, Program Manager, CGS Best Practices Kenneth Redd, Director, Research and Policy Analysis Council of Graduate Schools www.cgsnet.org

  2. Ph.D. Completion ProjectData Templates • Completion Data • Attrition Data • Factor Assessments • Exit Survey Templates • Standard • Short-form • Online • Aggregate Demographic Completion Data Council of Graduate Schools www.cgsnet.org

  3. Council of Graduate Schools www.cgsnet.org

  4. Council of Graduate Schools www.cgsnet.org

  5. Completion Template- Data Definitions • By cohort, we mean students entering a doctoral program during a given academic year (summer, fall/winter, spring). • By candidacy, we mean the successful completion of coursework and qualifying examinations. • A. Successful completion of preliminary exams and/or defense of the dissertation prospectus • B. Award of the master's degree signifies admission to doctoral candidacy • C. Candidacy is not defined or granted by the institution • D. Other Council of Graduate Schools www.cgsnet.org

  6. Completion Template- Data Questions • Does your doctoral program require a master's degree prior to admission? • Does your doctoral program have a continuous enrollment policy? • If so, when is this policy effective? • for all entering students? • for students admitted to candidacy? • Does your program or institution distinguish between those seeking a master's and those seeking a Ph.D.? Council of Graduate Schools www.cgsnet.org

  7. Completion Template- Data Entry Council of Graduate Schools www.cgsnet.org

  8. Completion & Attrition Data- Data Verification • The "Attrition Check" columns include continuing students. These columns indicate the numbers of students who must be accounted for on the Attrition Template. For accurate attrition data, please see the Attrition Template Council of Graduate Schools www.cgsnet.org

  9. Attrition Template- Data Definitions Years 1-4: • Without MA = Withdrawal without receiving a master's degree from the program (within first 4 years following initial enrollment) • With MA - without C = Withdrawal with completed master's degree without candidacy (within first 4 years following initial enrollment) • With Candidacy = Withdrawal after achieving candidacy, with or without a master's degree (within first 4 years following initial enrollment) Council of Graduate Schools www.cgsnet.org

  10. Attrition Template- Data Definitions Years 5-10: • Withdrew = Left Ph.D. program after year 4 (with or without master's degree) • Transfer Out = Left program to continue Ph.D. in another program / institution (e.g., to accompany advisor to another program or institution) • Stopout = Temporary leave from Ph.D. program (for personal, family, financial, … reasons; intending to return) • Ph.D. Degree = Ph.D. degree completed and conferred within the year indicated • Continuing = Enrolled in Ph.D. program and continuing work toward the degree • Info Unknown = Not enrolled, but no further information about status in Ph.D. program Council of Graduate Schools www.cgsnet.org

  11. Attrition Template- Data Entry Council of Graduate Schools www.cgsnet.org

  12. Attrition Template- Data Entry Council of Graduate Schools www.cgsnet.org

  13. Completion & Attrition Data- Data Readiness Data Readiness Challenges of the Completion and Attrition Templates • Student Degree Objective • Mastering out • With vs. Without Candidacy • Transfers and Stop-outs Council of Graduate Schools www.cgsnet.org

  14. Factor Assessment Templates- Institution and Program The Factor Assessment tools are designed to collect baseline information about: • The duration of existing policies, practices, and programs • Those activities proposed for implementation in the Ph.D. Completion Project. (If your institution and programs submitted Pre-Project Assessments during Phase I, you are encouraged, but not required, to submit Factor Assessment Templates.) Council of Graduate Schools www.cgsnet.org

  15. Factor Assessment Templates- Areas of Interventions • Admissions • Advising, Mentoring, and Research • Financial Support and Funding Structures • Program Environment • Administrative Processes and Procedures Not all policies, practices, and programs are recommended or advisable for every program or every institution. While many of the policies, practices, and programs listed on the Factor Assessment Templates may be conducive to Ph.D. completion in many programs, it is not intended as a prescriptive list for every institution. Council of Graduate Schools www.cgsnet.org

  16. Factor Assessment Templates- Data Entry Council of Graduate Schools www.cgsnet.org

  17. Factor Assessment Templates- Data Entry Council of Graduate Schools www.cgsnet.org

  18. Student Exit Surveys- Demographic Information Council of Graduate Schools www.cgsnet.org

  19. Student Exit Surveys- Areas of Interventions • General Questions • Selection/Admissions • Advising & Mentoring • Financial Support • Curricular Processes & Procedures • Program Environment • Research Experience • Career Placement & Professional Development Council of Graduate Schools www.cgsnet.org

  20. Student Exit Surveys- Areas of Interventions • Final (Qualitative) Questions • What was the most positive aspect of your graduate program? • What was the least positive aspect of your graduate program? • What would you recommend your program and/or university do to attract, retain and graduate more and better students? Council of Graduate Schools www.cgsnet.org

  21. CGS Online Exit Surveys:Sample Survey Links Standard length survey: https://www.surveymonkey.com/s.asp?u=183051439540 “Short-form” survey: https://www.surveymonkey.com/s.asp?u=76911383556 Council of Graduate Schools www.cgsnet.org

  22. Aggregate Demographic Completion Template - Data Definitions • By cohort, we mean students entering a doctoral program during a given academic year (summer, fall/winter, spring). • By candidacy, we mean the successful completion of coursework and qualifying examinations. • A. Successful completion of preliminary exams and/or defense of the dissertation prospectus • B. Award of the master's degree signifies admission to doctoral candidacy • C. Candidacy is not defined or granted by the institution • D. Other Council of Graduate Schools www.cgsnet.org

  23. Engineering Life Sciences Mathematics Physical Sciences Social Sciences Humanities Male Female American Indian/AK Native Asian American Black Hispanic White Other International Aggregate Demographic Completion Templates – Fields & Groups Council of Graduate Schools www.cgsnet.org

  24. Demographic Completion Data Forthcoming changes in Demographic Data Collection Council of Graduate Schools www.cgsnet.org

  25. www.phdcompletion.org phdcompletion@cgs.nche.edu Daniel Denecke ddenecke@cgs.nche.edu Helen Frasier hfrasier@cgs.nche.edu Kenneth Redd kredd@cgs.nche.edu Council of Graduate Schools www.cgsnet.org

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