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Denver Office of Public Housing – Program Update. Utah NAHRO March 18, 2010. Refinement of Income Rule PHA Plans Financial Statements PIC/EIV 2010/2010 HUD Budgets Sustainable Communities Federal Agency Partnerships. Operating Fund Capital Fund PHAS Community Service 2010 HCV Funding

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Denver Office of Public Housing – Program Update

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Denver office of public housing program update

Denver Office of Public Housing – Program Update


March 18, 2010

Topics to be covered

Refinement of Income Rule

PHA Plans

Financial Statements


2010/2010 HUD Budgets

Sustainable Communities

Federal Agency Partnerships

Operating Fund

Capital Fund


Community Service

2010 HCV Funding


Project-Based Vouchers



Logic Models

Topics to be Covered

2010 operating fund

2010 Operating Fund

  • Calendar Year Funding

    • Funding at AMP Level (Asset Management)

    • Subsidy January – May 2010 has been provided via interim obligation letters

    • Estimated 2010 Total Eligibility: $4.75 Billion

      • Accounts for 18.86% growth in Rental Income from 2004

    • Estimated 2010 Proration = 100%

    • More Information:

2010 operating fund dates

2010 Operating Fund Dates

  • 3/31/10: PHA submissions due via SAGIS

  • 5/14/10: Operating fund appeals due

    • See PIH Notice 2010-2

  • 7/16/10: Operating fund revisions due

  • 7/31/10: Funding provided through this date based on estimated eligibility

Capital fund due dates

Capital Fund Due Dates

  • 6.12.10: 2008 Obligation Deadline Date

  • 9.13.11: 2007 Expenditure Deadline Date

  • 9.14.11: 2009 Obligation deadline date

  • 6.12.12: 2008 Expenditure Deadline Date

  • 9.14.13: 2009 Expenditure Deadline Date

    No 2010 processing dates yet.

Recovery act funds

Recovery Act Funds

Thanks for your hard work on meeting obligation deadline!

  • 3/17/11: 60% of funds expended

  • 3/17/12: 100% of funds expended

  • Don’t forget reporting requirements.

    Please share your success stories with us.

What s happening with phas

What’s Happening with PHAS ?

  • PHAS-Asset Management Transition Year 2

    • Notice published in Federal Register on January 12, 2010*

  • Info on PHAS scoring for PHAs with FY ending 6/30/09, 9/30/09, 12/31/09 and 3/31/10.

  • PHAs under 250 units scored every other FY unless PHA chooses every year, or is designated as Troubled

    *Federal Register notice can be found at, Federal Register Volume 75, number 7, page 1632

Phas transition year 2

PHAS - Transition Year 2

  • FASS

    • Unaudited financials due NLT 2 mo. after FYE and audited NLT 9 mo. after FYE

  • PASS

    • Physical inspections will be conducted during Transition Year 2 in accordance with existing protocols.

  • RASS

    • Most recent RASS score will be carried over (PHA may appeal)

  • MASS

    • ONLY PHAs being assessed in TY2 are required to submit MASS.

    • Due March 13, 2010 for 6/30/09, 9/30/09 & 12/31/09 PHAs

    • Due May 30, 2010 for 3/31/10 PHAs

Denver office of public housing program update

Small PHA PHAS Score Schedule For Transition Year 2 (TY2) and 2010 (For small PHAs that are not troubled)

For instance, a 6/30 PHA that received a PHAS score in 2006 was not scored in 2007, no score was issued in 2008 (TY1,) so the PHA would be scored in 2009. If a 6/30 PHA was scored in 2007, no score was issued in 2008 (TY1), and it would not be scored in 2009.

Community service

Community Service

  • New Notice PIH 2009-48

    • Defines Exempt Residents

    • 8 hours per month minimum (cannot skip)

    • Exemption is reviewed annually

    • Noncompliant Residents

    • Enforcement

    • Resident Responsibilities

    • PHA Responsibilities

    • Monitoring

2010 hcv funding

2010 HCV Funding

HAP Renewals

  • Funding = $16.189 Billion (after $150M set-aside)

  • Re-benchmarking: VMS validated cost data for 10/1/08 – 9/30/09

    • Does not include 5-Year Mainstream, DHAP to HCV, and VASH

  • NO NRA Offset

  • Pro-rated Eligibility = 99.5%

  • PIH Notice 2010-05 and Webcast

Hap funding process

HAP Funding Process

Key Points

  • HAP $ cannot be used for over-leasing

  • HAP $ can only be used for HAP expenses

  • HAP & NRA funds may not be used for other purposes, including

    • Administrative costs

    • Public housing or other housing expenses

  • No additional funding for 2010 shortfalls

150 million set aside

$150 Million Set-aside

Eligible Uses

  • Unforeseen Circumstances

  • Portability

  • Additional Leasing


  • Project-Based Vouchers

  • Applications due 3/9/10

2010 hcv funding cont

2010 HCV Funding, Cont.

Administrative Fees

  • $1.525 Billion available for on-going fees

    • Additional $50 Million set-aside

  • Based on 2010 rates


    • Fee for PHA owned units will be same as all other units

    • Based on first of month leasing

2010 hcv program priorities

2010 HCV Program Priorities

  • Data Integrity

    • Quality Assurance Division reviews


  • VASH Lease-up

  • Homeless Study

Voucher management system

Voucher Management System

  • 4 new fields to be added to VMS to allow a more complete picture of PHA’s financial position

  • New fields currently appear on HUD-52681B report form, but they are not to be used until PHAs are notified

    • HUD will issue a notice explaining the fields and their reporting

    • HUD will provide broadcast training on these fields

Pha owned units

PHA-Owned Units

  • Rent Reasonableness & HQS Inspections for PHA-Owned Units

    • Any ownership interest

    • 24 CFR §983.103(f) – HQS

      • Performed by HUD-approved independent entity

      • Independent entity furnishes completed inspection reports to HUD field office

    • 24 CFR §983.303(f) – Rent Reasonableness

      • Performed by HUD-approved independent entity

      • Independent entity furnishes completed rent reasonableness determination to HUD field office

Other 2010 hcv considerations

Other 2010 HCV Considerations

  • $60 Million for FSS Coordinators

    • Funding pursuant to NOFA

  • $75 Million for new VASH vouchers

    • PHAs invited based on VA determination of needs

  • $15 Million for FUP vouchers

  • 2008, 2009 & 2010 VASH and FUP vouchers must remain available for intended populations upon turnover

Elogic model reporting

eLogic Model Reporting

Required for ROSS and PH/HCV FSS Grants

  • Logic Models, with updated “post” data & HUD-269-As, are required each reporting period

    • FY 2006 and FY 2007 Grants - Semi-annual Reporting

      • Semi-annual Report covering 1/1 to 6/30 is due in FO July 31st

      • Semi-annual Report covering 7/1 to 12/31 is due in FO January 31st

      • This continues each year of the grant

    • FY 2008 Grants - Annual Reporting

      • Annual Report covering 1/1 (or grant start date) to 12/31 is due in FO January 31st

      • Reports should include responses to Management Questions

    • Grantees should submit a Final Report within 90 days of grant ending

      • Final Reports should include responses to Management Questions

Logic model completion and collection process

Logic Model Completion and Collection Process

  • Phase I – Grant Application

    • Logic Model completed by applicant

  • Phase II – Grant Negotiation

    • Logic Model revised

    • Logic Model sent to HQs

    • Logic Model is “locked” and ”unlocked”

    • “Unlocked” Logic Model sent to grantee

  • Phase III – Grant Period of Performance

    • Grantee records program performance data

    • Grantee emails Logic Model to FO

    • FO reviews Logic Model and submits to HQs

    • ODGMO produces program performance reports

Semap submission requirements

SEMAP – Submission Requirements

PHAs are required to submit SEMAP certifications electronically in PIC.

These are due no later than 60 days after the PHA’s fiscal year end.

Small, non-troubled PHAs (less than 250 HCV units) have the option to submit a SEMAP certification every other year.

Refinement of income rent rule

Refinement of Income & Rent Rule

The Key to Reducing Income

& Rent Errors within

HUD Rental Assistance Programs

Mandatory use of eiv 24 cfr 5 233

Mandatory Use OF EIV(24 CFR 5.233)

  • PHAs are required to use all features of EIV:

    • During all mandatory interim & reexams

    • To verify tenant employment & income

    • To reduce administrative & subsidy payment errors

    • To minimize the need for traditional 3rd party verification

Electronic submission of required family data 24 cfr 908 101

Electronic Submission of Required Family Data (24 CFR 908.101)

Required submission of HUD 50058

  • form and supporting documentation to be retained during the term of the lease, & for at least 3 years thereafter

  • also for 3 years after family leaves the program (EOP)

  • electronic retention of the 50058 & supporting documentation is permissible

Disclosure verification of ssns 24 cfr 5 216

Disclosure & Verification of SSNs (24 CFR 5.216)

Streamlined Verifications for PHAs

  • All applicants & participants are required to disclose their SSNs

  • no need to re-verify previously disclosed SSNs

  • may rely on SSN documentation provided by another government agency – Federal or State

Penalties for failure to disclose or submit documentation sn 24 cfr 5 218

Penalties for Failure to Disclose or Submit Documentation SN24 CFR 5.218

  • Applicants

    Denial of assistance

    • No admission into program

    • After 90-day period (or 2nd 90-day extension period), the PHA may remove family from the waiting list

  • Participants

    • Termination of assistance

    • Termination of tenancy

    • Termination of assistance and tenancy

      If non-compliance is due to unforeseen circumstances beyond the control of the family, no adverse action shall be taken, upon receipt of acceptable documentation of circumstances

Implementation of new rule

Implementation of New Rule

  • Modify PHA policies & operating procedures

  • Subscribe to [email protected]

  • Notify & train EIV user staff

    • January 28, 2010 training session is mandatory

    • Webcast & training materials on-line

    • Certification available

  • Notify applicants & participants

    • Adopt participant EIV handout

New certification for pha plans

New Certification for PHA Plans

  • A “qualified” PHA (as defined by HERA) is no longer required to submit an PHA Annual Plan as of October 1, 2008.

  • A qualified PHA is still required to make the civil rights certification on an annual basis. The HUD Form 50077 satisfies that certification requirement.

  • Qualified PHAs must also comply with the resident participation and public hearings requirements .

Pha plans violence against woman act vawa requirement

PHA Plans Violence Against Woman Act (VAWA) Requirement

  • Five-Year and Annual PHA Plans must contain information regarding a PHA’s goals, objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking.

Pha plans vawa requirement continued

PHA Plans VAWA Requirement (Continued)

Specific requirements include a description of any activities, services, or programs:

  • to assist child or adult victims of domestic violence, dating violence, sexual assault, or stalking

  • to help victims obtain or maintain housing

  • to prevent domestic violence, dating violence, sexual assault, and stalking

  • to enhance victim safety in assisted families.

Financial statements

Financial Statements

  • Financial data submissions due to REAC:

    • Unaudited within 2 months after FY end

    • Audited within 2 months after FY end

    • Hard Copy required to be mailed to Field Office

      • Include all letters that address ‘comments’ or ‘conditions’ noted by the Auditor

  • Field Office follows up with PHA on all audit findings

  • Areas of concern

    • Entity-wide reporting of ALL programs/Business activities

    • Negative HAP / Admin Equity Accounts

    • Accuracy of VMS reporting compared to FASS

      • HUD will be conducting a reconciliation of VMS/FASS data

Denver office of public housing program update


  • IMS PIC User Recertification Process

    - Semi-annual recertification of all users

    - HUD staff recertifies PHA administrators

    - PHA Administrators recertify PHA staff

  • All IMS/PIC Users need to update e-mail address

    - Every User has access to own user profile in PIC and can update their own information

Denver office of public housing program update


System updates April 10, 2010

  • All the screens modified for the release requirements will be made 508 compliant

  • Allow the Form 50058 to be uploaded and processed without any data in field 5h.

  • Update the existing functionality to correctly accept the form 50058 submissions in the XML format

  • The Building and Unit component of IMS is very complicated and will be redesigned

Denver office of public housing program update


PIH program users must have a WASS ID that:

  • (1) has been assigned the EIV action in WASS by a WASS Administrator,

  • (2) had that WASS ID authorized in PIC User Administration, and

  • (3) been assigned a role in EIV by an EIV User Administrator.* Note: PIC access must be active to access EIV

Denver office of public housing program update


  • Effective January 31, 2010, all PHAs are required to use the EIV system. 

  • Learn more about the required use of EIV via webcast.

    • The training is now available in the webcast archives.  You may view it at:  

Denver office of public housing program update


  • PIH EIV system users are required to complete the January 28, 2010, training by April 29, 2010.

  • The most recent Office of Public and Indian Housing (PIH) EIV training session was held on January 28, 2010.  For training materials and Certificate of Completion, visit:

Denver office of public housing program update


If you are a PIH EIV System user, or will view printed or electronic data:

  • User agreement & Rules of Behavior form needs to be completed & signed by User and Executive Director or designee

  • Access forms can be scanned and e-mailed or faxed to your HUD Field office EIV Coordinator (Diane Kiles or Jaime Schuler)

Denver office of public housing program update


  • New PIH EIV Access Authorization Form

    • Required to complete for initial access or changes to existing access

    • Form & Instructions available on HUD web at:

  • New “Program Administrator” role for entering, updating and deleting debt/termination information

Denver office of public housing program update


Subscribe to the PIH RHIIP mailing list to receive the latest updates on EIV, program guidance and tips.

  • To subscribe, go to:

    • Double-click on the PIH-RHIIP link and follow the instructions.

      Subscribe to the MF Housing RHIIP mailing list for information on the use of EIV for MF Housing Program users and RHIIP related information.

    • To subscribe, go to:

      • Double-click on Multifamily Housing RHIIP TIPS and follow instructions

Denver office of public housing program update


  • PIH staff cannot assist users of the Multifamily Housing (MFH) EIV system.  Multifamily Housing program administrators (including owners and management agents) may obtain EIV assistance at:

    • [email protected]; or

    • HUD's Multifamily Help Desk at (800) 767-7588; or

    • go to:; or

    • Call the Office of Housing at:  (202) 708-3000

2010 budget

2010 Budget

HUD’s 2010 Budget - $46.9 Billion

  • Recovery Act funding helped stabilize HUD programs Public Housing received substantial ARRA funding.

  • HUD maximized effectiveness of the HCV program with an increase in assistance to over 76,000 more families

  • Two new funds: Choice Neighborhoods Initiative Fund and Energy Innovation Fund

  • Agency-wide Transformation Initiative to reform policies, systems and partnership/collaboration

  • Simplification & consolidation of 27 programs

Proposed 2011 hud budget invest in people and places

Proposed 2011 HUD BudgetInvest in people and places

  • Budget - $48.5 Billion ($41.6 Billion after receipts)

    - Programs streamlined, efficient, and accountable

  • Tenant based rental assistance request is $19.6 Billion

  • Transformation of Rental Assistance Initiative

    • $350 million to preserve approximately 300,000 public & assisted housing units

    • Streamline 13 different programs administered by three different HUD divisions

    • Provide more housing choices for families

Sustainable housing communities

Sustainable Housing & Communities

HUD’s focus is on developing:

  • Sustainable Housing

    To drive energy-efficient & climate-resilient housing

  • Sustainable Communities

    To link federal housing, transportation & environmental investments at the local level

  • Hud s office of sustainable housing communities

    HUD’s Office of Sustainable Housing & Communities

    • Announced February 4, 2010 by Sec. Donovan

    • Will be the center-point of all HUD sustainability efforts to:

      • Reduce barriers,

      • Build coalitions,

      • Create opportunities, &

      • Sharing solutions - at a local level

    Hud dot epa partnerships for sustainable communities

    HUD, DOT, EPA Partnerships for Sustainable Communities

    Livability principles - the foundation for interagency coordination

    • Provide more transportation choices

    • Promote equitable, affordable housing

    • Enhance economic competitiveness

    • Support existing communities

    • Coordinate policies & leverage investments

    • Value communities & neighborhoods

    Office of sustainable housing communities

    Office of Sustainable Housing & Communities

    2010 budget is $200 million

    • $100 Million for Regional Planning Grants

    • $40 Million for Challenge Grants for local governments

    • $50 Million Energy Innovation Fund

    • $10 Million develop an ‘Affordability Index’ tool

    Advanced notice and request for comment planning grant

    Advanced Notice and Request for Comment Planning Grant

    • Published in the Federal Register on February 10, 2010

    • Comments due to HUD by COB March 12, 2010

    • $100 Million to be allocated for planning grants

    • Funding will be available to wide variety of organizations & partnerships

    • 1st time federal money has been provided to support planning grants whose grantees will be selected jointly by HUD, DOT & EPA

    Availability of funding timelines

    Availability of Funding & Timelines

    • February 16 – March 2, 2010

      • Regional Listening Sessions

      • Posted on

    • Week of March 1, 2010

      • Webcast Briefings

    • March 12, 2010

      • Comments Draft due to HUD by C.O.B.

    • Week of April 12, 2010

      • NOFA published

    • Approx. June 5, 2010

      • Applications due to HUD

    • Approx. August 2, 2010

      • Announcement of Awardees

    Hud doe weatherization partnership

    HUD-DOE Weatherization Partnership

    • 5/6/09 MOU

    • 1/25/10 DOE Final Rule – “HUD Qualified Assisted Housing”

      • Public Housing

      • Project-Based Section 8, Section 202, Section 811

      • LIHTC

      • Effective 2/24/10

    Denver office of public housing

    Denver Office of Public Housing

    • New Staff

      • Crystal Bergemann, Presidential Management Fellow (PMF), joined OPH in July

      • Eva Tafoya, PMF, joined OPH in August

      • Jaime Schuler, PMF, joined OPH in August

      • James Ashford, Federal Career Intern, joined OPH in November.

    • Web page


    • News-to-Use


    Any questions

    Any Questions?

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