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A Primer for Promotion 2012-2013. Jess W Everett Chair, All-University Senate Promotion Committee [email protected] (Adapted from presentation of Barbara Bole Williams). Promotion MOA. Read it! www.rowan.edu/president/senate/. Promotion - proficiency in. Teaching Effectiveness

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a primer for promotion 2012 2013

A Primer for Promotion2012-2013

Jess W Everett

Chair, All-University Senate Promotion Committee

[email protected]

(Adapted from presentation of Barbara Bole Williams)

promotion moa
Promotion MOA
  • Read it!
  • www.rowan.edu/president/senate/
promotion proficiency in
Promotion - proficiency in
  • Teaching Effectiveness
  • Scholarly and Creative Activity
  • Contribution to University Community
  • Contribution to the Wider and Professional Community
  • Defined in MOA Appendix A
your application
Your application
  • Describes your experiences as a teacher, scholar, & professional
  • Makes compelling argument for what you do
  • Clearly shows how you met benchmarks
  • Complete promotion application
    • MOA Appendix 5
  • Write letter to Department chair
  • Sign intention to apply form (Office of Provost)
  • Candidates for full professor Only
    • Provide names of 2 external evaluators to Department & Dean
      • CV for each evaluator
  • Develop portfolio organized according to promotion checklist
    • Portfolio contents
      • MOA 5.2
    • Checklist
      • MOA Appendix E
    • Submit seven (7) copies
      • MOA 5.34411
department responsibilities
Department Responsibilities
  • Department Purpose Statement
  • Promotion Standards Balance (Weight)
    • Teaching Effectiveness
    • Scholarship and Creative Activity
    • Contribution to University Community
    • Contribution to Wider & Professional Community
  • Schedule for evaluation
  • Review standards and procedures periodically
    • Approved by College Deans and Provost
department responsibilities1
Department Responsibilities
  • Faculty evaluation methods developed within department
    • Teaching Assessment
      • MOA 5.3131; 4.1123 and 4.1124
  • New faculty orientation
  • Assist Promotion folder preparation
  • Optional faculty development & individual professional development plan
  • Plan & schedule for professional development activities
department responsibilities2
Department Responsibilities
  • Department Promotion Committee schedules interview with applicant to review portfolio
  • DPC evaluate portfolio and vote
    • Point system optional
  • DPC decides FAVORABLE
    • DPC inform applicant and forward written report to College Promotion Committee (CPC)
      • Candidate  7 copies of portfolio (with departmental report) delivered to chair of College Promotion Committee
      • Candidate  Supplementary materials (optional) – 1 copy
department responsibilities3
Department Responsibilities
    • Written explanation provided, including how candidate does not meet the criteria
    • At request of candidate, meeting scheduled to discuss
    • Applicant can withdraw application or ask to have materials forwarded to CPC
    • See 5.3442 in MOA for details
college promotion committee
College Promotion Committee
  • Composition and election of CPC
    • Senate Promotion Committee runs elections for most CPC s
  • Role of CPC
    • Review DPC recommendation and evaluate applicant’s qualification
    • Conduct interview with applicant
    • Vote on applicant’s request for promotion
    • Forward recommendation
      • College Dean
      • University Senate Promotion Committee (USPC)
college dean
College Dean
  • Review DPC & CPC recommendations, rationales and Applicant portfolio
  • Meet with applicant
  • Forward recommendation to candidate, DPC & CPC
    • If Negative, applicant may
      • Withdraw from further consideration, or
      • Appeal negative recommendation by advancing application to Provost
    • Positive recommendation
      • Automatic advance to Provost
university senate promotion committee
University Senate Promotion Committee
  • Members from each College
  • Chair elected by Senate
  • Conduct and supervise election of College Committees
  • Receive, retain and review all applicants who received negative recommendations or mixed votes and/or who request a review
    • Determine whether procedures were followed by previous committees
    • Certify to provost that procedures followed
    • Forward portfolios to Provost
  • Provost and President is “largely procedural”, but can (and do) conduct substantive reviews
  • Provost review portfolios and make recommendations to President
  • Copies of recommendations provided to the candidate.
    • If not recommended , candidate may
      • withdraw
      • request materials forwarded to President for further consideration
  • President considers Provost recommendation and informs candidate of his/her decision
    • Candidates or chairs of any promotion committee can request meeting
board of trustees
Board of Trustees
  • Recommendations considered by BOT at June meeting
  • Promotion takes effect following September
tips for departments
Tips for Departments
  • Guidance in early years to support Candidate’s development
  • Thorough, honest, direct review to Candidate
  • Give Candidate things to think about, reflect upon, and grow from (things Candidate can write about)
  • Suggestion improvements & give constructive criticism
  • Peer observations,
    • use department criteria (not just 1-pg summary)
sample criteria for peer observation
Sample Criteria for Peer Observation
  • Good organization of subject matter
  • Appropriate pacing
  • Adherence to departmental syllabi & policies
  • Effective communication
  • Knowledge and enthusiasm for subject matter & teaching
  • Positive attitudes toward students
  • Fairness in examinations and grading
  • Flexibility in approaches to teaching
  • Appropriate student learning outcomes
criteria for promotion
Criteria for Promotion
  • University-wide Criteria: Defined by the collective bargaining agreement and summarized at both the Provost’s and Senate’s websites:
    • www.rowan.edu/provost/aft/
    • www.rowan.edu/president/senate/
  • Departmental Criteria: Each Department approves promotion criteria, interpreting common university criteria in own department
  • Due dates: See MOA
contents of a folder see promotion moa
Contents of a Folder (see Promotion MOA)
  • Complete Checklist with page numbers
  • Departmental info
    • Terminal degree
    • Departmental interpretation and weighting of evaluation criteria
    • Role of Dept Chair
  • RU personnel resume (basic vita)
  • Candidate’s self-assessment of professional performance
  • Plans for future professional growth
  • Student evaluations and peer observations, and candidate’s responses
contents of a folder see promotion moa1
Contents of a Folder (see Promotion MOA)
  • Assessment of teaching effectiveness
  • Evaluation letter from approved External Evaluator
    • Full Professor only!
  • Departmental evaluation of Prof Performance
    • Committee recommendation
    • Numerical vote
    • Names & signatures of committee members and chair
  • Copy of recent evaluation of Dept Committee, University Senate Committee, Dean, Provost and President
  • Supplemental folder (optional)
frequent concerns
Frequent Concerns
  • Sloppiness, lack of organization, missing page numbers
    • Show pride in work
  • Poor Candidate reflection
  • Poor Candidate response to student evaluations and peer observations
    • Provide thorough self-reflection &explanations
  • Missing signatures and/or dates
  • Missing copies of evaluations from previous review cycles
    • Include recent reviews at back of current folder and others in Supplemental Folder
double check folder
  • MOA checklist
    • Initialed by DPC Chair
  • Consecutive page numbers
  • Self-appraisal signed and dated by Candidate
  • Student evals signed and dated by Administrator or DPC Chair
  • Peer observations signed and dated by Observer and Candidate
  • Dept Eval signed and dated by all DPC members and Candidate
tips for candidates
Tips for Candidates
  • Print Double-Sided
  • Check and double-check file organization
  • Have proof-reader check spelling and grammar
  • Paginate all pages sequentially for easy reference
  • If inserting pages at the last minute, use letters with numbers (14, 14A, 15, etc)
  • Use tabs to divide sections of folder
  • Make sure all pages of Original Folder are copied
tips for candidates cont
Tips for Candidates (cont.)
  • Carefully read MOA and checklist
  • Know your Departm guidelines
  • Make a strong case
    • prove deserving of financial commitment from university
    • show pride in work
  • Keep and include all evaluations and letters from DPC, USPC, Dean, Provost, and President
  • Keep and include student evaluations and peer observations
tips for candidates cont1
Tips for Candidates (cont.)


  • Thorough self-reflection, explanation, and documentation of work and growth in all 4 areas
  • If planning to use your T&R folder also for Promotion in the year you apply for tenure (Year 5), state such in your T&R folder and follow the guidelines for each of the four areas in the Promotion Memorandum of Agreement
    • T&R and Promotion are two separate processes, but you may use the same application folder (beginning AY 2009-10)


modification from t r to promotion keyed to checklist
Modification from T&R to Promotion Keyed to Checklist
  • Same information, different organization
  • Table of Contents will differ
  • Be sure to follow the respective Checklists
  • Update information between T&R folio due date and Promotion folio due date
tips for candidates cont2
Tips for Candidates (cont.)
  • Consider providing a 2-5 page “executive summary” of highlights of accomplishments (esp since most recent previous review) at front of folder
  • Do not leave anything open for questioning by multiple reviewers outside your Department
    • Respond to any and all issues raised in review letters from most recent previous review cycle
  • Clearly indicate dates of accomplishments
  • Do not double count
tips for candidates cont3
Tips for Candidates (cont.)
  • Clearly describe accomplishments
    • Authorship
      • List authors / principle investigators in order of article or proposal
    • Journal articles, chapters or books
      • What was your role?
      • How good is the Journal or Publisher?
      • Why is it a good article, chapter or book?
    • Conference articles
      • In the proceedings?
      • Acceptance based on abstract or paper?
    • Grants
      • Include: Principle Investigators, Title, Funding Agency, $ amount, Years & Status
        • Status – Pending, Declined, Funded
tips for candidates cont4
Tips for Candidates (cont.)
  • Include blank student evaluation form in folder
    • include questions that students responded to so student feedback can be interpreted by reviewers outside your Department
  • Explain the scoring of the student evaluations
    • Range (0-4 ? 1-5?)
    • Value (5=poor? 5=excellent?)
  • Create table summarizing student evals with dates and classes by semester
tips for candidates cont5
Tips for Candidates (cont.)
  • Put supporting material in Supplemental File
    • Table of Contents
    • Tabs
    • Page numbers
  • Include any evaluations not in the Promotion folder in Supplemental File
where to go for help
Where to go for help
  • Department Promotion Committee members
  • Faculty Center
  • Director: Deb Martin
  • [email protected]
  • 3rd Floor James Hall
    • Mentoring
    • Sample documents
    • Organization
    • Teaching tips
where to go for help cont
Where to go for help (cont.)
  • Senate website
    • Faculty Promotion MOA &tips available for download
    • www.rowan.edu/president/senate/
  • Check website for Promotion tips and documents
    • Provost website - http://www.rowan.edu/provost/aft/
  • Chair of Senate Promotion Cmte: