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Kentucky Board of Nursing

Kentucky Board of Nursing. APRN Licensure Application Process What you need to know to navigate through the licensure process. Ruby King Credentials Branch Manager 502-429-3331 Ruby.King@ky.gov. Curtwand Lowther APRN Licensure Coordinator 502-429-3329 Curtwand.Lowther@ky.gov.

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Kentucky Board of Nursing

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  1. Kentucky Board of Nursing APRN Licensure Application Process What you need to know to navigate through the licensure process. Ruby KingCredentials Branch Manager 502-429-3331 Ruby.King@ky.gov Curtwand LowtherAPRN Licensure Coordinator 502-429-3329 Curtwand.Lowther@ky.gov

  2. When To APply • Applicants may start applying 2 to 3 months before graduation. • If an applicant has a misdemeanor or felony on their record, we request they apply at least 90 days prior. This will allow for time to review their conviction(s).

  3. WHAT ARE THE REQUIREMENTS FOR APRN LICENSURE? • Completed application – $165 • Official transcript • National Certification • State background check – AOC - $22 • Federal background check - $12 • (fingerprinting) Paper application: • May request a paper application • Submit the request with a check or money order in the amount of $40 • KBN will then mail you the application. You must return with fee of $165

  4. Where to go TO APPLY? • www.kbn.ky.gov • Applicants • Apply for a license • APRN Licensure • How to Apply for APRN Licensure only

  5. WHAT YOU WILL SEE … • KBN Website: • http://kbn.ky.gov • Applicants • Apply For a License • APRN Licensure • How to Apply for APRN Licensure Only

  6. CHOOSE APPLICABLE LINK … • Choose one of the following: • 2. I hold a current RN license in a compact state and am applying for my initial Kentucky APRN license. • 3. I hold a current Kentucky RN license and want to apply for my initial Kentucky APRN license.

  7. LINK WILL SHOW LICENSURE REQURIEMENTS…. • I hold a current KY RN or compact RN license in Kentucky and am applying for my initial Kentucky APRN license. • Requirements: • APRN licensure application and fee, • Fingerprint card and fee, • Kentucky criminal history report, • Official transcript of post basic education, and • Proof of current national certification

  8. Official Transcript • Must include the degree earned and the date the degree was posted • Must come to KBN directly from the program of nursing – mailed or emailed if school uses clearing house • Note: If you are in Post Masters program, I will need both Master’s and Post Masters transcripts.

  9. National Certification • Must be received before an APRN license will be issued. Pass results are not acceptable for licensure. • Must be in same population focus as: • Noted on the application for licensure • Education preparation

  10. NATIONAL CERTIFICATION (CONT) • Can be: • Copy of national certification card • Copy of official notice of certification • Copy of online validation – if all information below is on the report. • Must include: • APRN name • Certification number • Expiration date NOTE: Applicant is responsible for submitting proof of certification to KBN. Letter of pass results is not proof of certification

  11. ADDITIONAL CERTIFICATION INFO • National certification must always be current to practice as an APRN in Kentucky • KBN does not have a grace period • Practicing when certification has lapsed is a violation of KY Nursing Law • Disciplinary action may be taken NOTE: It is your responsibility to send KBN proof of recertification

  12. State Background Check – online • Must be obtained from the Administrative Office of the Courts (AOC) • Fee is $22.00 • http://courts.ky.gov • Online requests are processed by AOC within 2 weeks KBN will receive an electronic copy of the report if you follow the instructions provided online Note: A criminal history report in every surname you've ever had is required. 

  13. State Criminal History Report • Administrative Office of the Courts • Fee is $22 • Website: http://courts.ky.gov • Reports are valid for six months

  14. Click on AOC FastCheck Register After filling out form an email will be sent to applicant with a verification link they have to click Once verified you can then login Click Here to Create New Record Request Category ->Licensing Group -> Kentucky Board of Nursing Reason -> Licensing Requester Information Request Entry Include all names ever held Social Date of Birth Add to Batch Submit Request Pay Online Instructions are available on our website and are also included in the packet – if requested from KBN

  15. State Background Check - paper • Paper request forms are available: • Fee is $20.00 • May take 4-6 weeks for AOC to complete the request • Applicants must mail or fax a copy of the report to the KBN Note: State background checks are valid for six months.

  16. Federal Background Check • Fingerprint cards can be requested through the KBN website by applicants • Fingerprints can be completed at: • Kentucky State Police Post • Louisville Metro Corrections (502-574-2191) • United Parcel Services (UPS) mailing office, or • Any local police station or sheriff’s office trained to do fingerprinting

  17. FEDERAL BACKGROUND CHECK (CONT) • Instruction sheets are provided with the fingerprint card • May do digital printing, but they are to be transferred onto fingerprint card. • Once complete, mail fingerprint card and fee of $12.00 made payable to Kentucky State Police to: • Kentucky State Police Records Branch 1266 Louisville Road Frankfort, KY 40601

  18. FEDERAL BACKGROUND CHECK (CONT) • Kentucky State Police will send FBI reports to KBN within 2-4 weeks from the time card and fee were received. • Potential Results: Fingerprint Card Unreadable Non-Ident (Clear) Ident (Possible Record to be Reviewed) Note: Fingerprint reports are valid for six months.

  19. FEDERAL BACKGROUND CHECK (CONT) • 1st Rejection • If KBN receives an unreadable fingerprint (FP) card, KBN will mail a second FP card to the applicant to complete. • Applicant will complete and send back to KBN with no fee. KBN will attach it to the first card that was unreadable and send off to be processed. • When the second fingerprint card is sent to KSP, it can take an additional 2 to 4 weeks for processing.

  20. FEDERAL BACKGROUND CHECK (CONT) • 2nd Rejection • If the second card comes back unreadable, KBN will send a “Name Search” directly to the FBI using the data the applicant put on the card. • When a name search is completed, it can take an additional 2 to 6 weeks for processing.

  21. where to send documentation • Proof of certification/recertification may be: • Mailed to: 312 Whittington Parkway, Louisville, KY 40222 • Faxed to: 502-429-3336 • Emailed to:Curtwand.Lowther@ky.gov or Ruby.King@ky.gov NOTE: Faxed copies of online applications and/or transcripts are not accepted.

  22. APPLICATION STATUS • Follow the status of the application through the licensure process. After an application has been reviewed the applicant will be able to view their application status 24/7 at http://kbn.ky.gov/appstatus/ • You must use the full 9 digit SSN to access Note: As each document is reviewed and received at KBN, the application status will be updated in real time.

  23. IT TAKES TIME… • Please allow 7 to 14 business days after any document is received at KBN to: • Update the application status • To issue the APRN license, if all other documents have been received.

  24. Additional licensure info • If you hold a current KY RN license, and you are issued an APRN license between May 1 and October 31, the APRN license will expire October 31 of the next year. • You will renew your RN license only. Within 2 business days of renewing the RN license, KBN will update the APRN license expiration date to the next year. An KY APRN license cannot have an expiration date greater than the KY RN license

  25. Renewal • If KBN records do not reflect current national certification, you will not be able to renew. • Must earn 5 contact hours in pharmacology every year if not prescribing controlled substances • Current national certification will meet the continuing competency requirement for renewal of the RN license (if you hold a KY RN & KY APRN license)

  26. NATIONAL CERTIFICATION • APRN’s must provide proof of current recertification each time they recertify. • If proof of current recertification is not provided to KBN prior to the certification expiration date, the APRN license will be invalidated and the APRN must apply for reinstatement of the APRN license. • NOTE: The APRN will not be allowed to practice as an APRN until the license has been fully reinstated.

  27. Collaborative Agreementscapa-ns • CAPA-NS: APRN license must be issued before you can enter into the agreement. • You must submit to KBN the Notification of a CAPA-NS form. The actual CAPA-NS agreement must be kept on file where you are practicing.

  28. COLLABORATIVE AGREEMENTS CAPA-CS • CAPA-CS: APRN must have been licensed in any state (or combination of states) as an APRN for a minimum of one year and have current Kentucky APRN licensure before you can enter into the CAPA-CS. • You must submit to KBN the Notification of a CAPA-CS form and proof of DEA licensure. The actual CAPA-CS agreement must be kept on file where you are practicing.

  29. THANK YOU FOR YOUR TIME • AND ATTENTION • PLEASE FEEL FREE TO CONTACT CURT OR MYSELF WITH ANY ADDITIONAL QUESTIONS YOU MAY HAVE. Ruby KingCredentials Branch Manager 502-429-3331 Ruby.King@ky.gov Curtwand LowtherAPRN Licensure Coordinator 502-429-3329 Curtwand.Lowther@ky.gov

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