Cooperative Purchasing
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Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual Conference Austin, August 16-18, 2006. Cooperative Purchasing. Statewide Cooperative (The Local Government Purchasing Cooperative).

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Presentation Transcript

Cooperative Purchasing

for Texas Counties

Steve Fisher, Program Manager, BuyBoard

Texas Association of Counties Annual Conference

Austin, August 16-18, 2006

Cooperative purchasing
Cooperative Purchasing

  • Statewide Cooperative (The Local Government Purchasing Cooperative).

  • Created as administrative agency pursuant to Interlocal Cooperation Act, Chapter 791, Texas Government Code and a local cooperative association under Section 271 Local Government Code

  • Sponsored by Texas Association of Counties, Texas Municipal League and Texas Association of School Boards.

Cooperative purchasing1
Cooperative Purchasing

  • Coop governed by a eleven member Board of Trustees (6 school, 3 city, and 2 county)

  • Currently represents around 1600 entities, (city, county, school, university, and special districts)

  • Outside legal review was conducted in 2004 to review procedures and processes

  • Over 6300 registered vendors and or manufacturers

Cooperative purchasing2
Cooperative Purchasing

  • Over 600 awarded vendors

  • 25 general commodity groups

  • Transaction fee of 2% charged to the vendor for all products except vehicles

  • Flat fee per purchase order for vehicles:

    • $400 for cars, light/medium and heavy duty trucks.

    • $800 for ambulances

    • $1500 for fire apparatus

Cooperative purchasing3
Cooperative Purchasing

  • All contracts are competitively procured according to Texas law following Local Government Code sections 252, 262 and 271 and Education Code 44.031

  • Advertisements are placed in 10 newspapers from around the state

  • Term of contracts

    • One to three years

  • Geographic options by designated boundaries

Cooperative purchasing4
Cooperative Purchasing

Proposal/Bid Process

  • Advertisements are placed in 10 newspapers throughout the state.

  • Registered vendors receive notification via email and fax

  • Proposals posted to the Internet

  • Response is provided in hard copy, sealed envelopes

  • Cooperative Board makes award

  • Tabulations posted to the Internet

  • Contract loaded on the BuyBoard

Cooperative purchasing5
Cooperative Purchasing

Proposal/Bid Award Methodology

  • Single Awards

    • Best value that includes cost, delivery, past performance, reputation, etc.

  • Catalog Awards

    • Discount from catalog or list price

    • Award made by manufacturer

    • Multiple award

Cooperative purchasing6
Cooperative Purchasing

  • Benefits of Cooperative Purchasing

    • Compliance with state laws

    • Competitive pricing

    • Vendor sourcing

    • Shortens procurement cycle

    • Saves administrative costs

Cooperative purchasing7
Cooperative Purchasing

What is the BuyBoard?

  • Answer……..The BuyBoard is the combination of The Local Government Purchasing Cooperative and an Internet purchasing application.

    • The Cooperative provides the legal mechanism utilizing Interlocal Agreements for entities to purchase goods and services jointly

    • The BuyBoard provides the mechanism to share contract data via the Internet and automate the purchasing process

Buyboard application
BuyBoard Application

  • Single source access to thousands of products from hundreds of vendors, all competitively bid.

  • Defined security roles (Shopper, Purchaser, Approver, and Releaser).

  • Entity established approval routes.

  • Real time reporting and tracking of requisitions and purchase orders.

  • Ability to integrate into financial systems.

  • Request for quote (RFQ) option for volume purchases.

Commodities products

Athletic, Physical Education Supplies and Equipment

Audio Visual Equipment & Supplies

Automotive Products and Supplies

Building Maintenance, Repair and Operation Supplies and Equipment

Computer/Technology/Software Supplies & Equipment

Custodial Supplies & Equipment

First Aid, Medical Supplies and Equipment

Floor Covering & Sports Surfaces

Food Services Supplies & Equipment

Furniture- Office, School & Library

General Construction/Road and Bridge Equipment

Ground Maintenance Supplies and Equipment

Instructional & Teaching Aids Supplies & Equipment

Job Order Contracting & Underground Asset Renewal

Library/Instructional Books and Supplies

Music & Theater Supplies & Equipment

Office Supplies and Equipment

Paper- Copy, Computer & Office Paper Products

Parks & Recreation Supplies and Equipment/Sports Lighting

Permanent/Portable Modular Buildings, Ramp Systems

Public Safety/Police/Fire/EMS Supplies & Equipment

Public Works Supplies & Equipment

Uniforms & Clothing Apparel

Vehicles/Trucks/Buses & Trailers

Water Treatment Supplies/Equipment

Commodities& Products

Cooperative membership is easy
Cooperative Membership is Easy

  • Membership Requirements

    • Interlocal Agreement

    • Interlocal Agreement is perpetual, never requires additional action

  • Effective Sept 1, 2006 membership is free

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Check out the BuyBoard.....

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