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Document Formats for the Web Lunch and Learn Session February 9, 2001 Bill Vilberg Instructional Advancement Center Background Philosophy Why is there no “correct” way? Course of study = obstacle course 5 courses / semester Different instructors Different requirements

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Document Formats for the Web

Lunch and Learn Session

February 9, 2001

Bill VilbergInstructional Advancement Center


Background philosophy l.jpg

Background Philosophy

Why is there no “correct” way?


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Course of study = obstacle course

  • 5 courses / semester

  • Different instructors

  • Different requirements

  • Different procedures

  • Technical material (at least in major)

Ed-Tech Lunch and Learn Series


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Outcome = self-confidence

  • Student can meet external goals

  • Student can learn new material

  • Student can communicate in different ways

  • (Not: Student knows “the subject” or has “the skills”)

Ed-Tech Lunch and Learn Series


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However you do it is OK!

  • Be helpful or demanding

  • Provide explicit guidance or open ended tasks

  • Grade on a curve or a percentage

  • Use rubrics or subjective guidelines

  • Give lectures or hold discussions

Ed-Tech Lunch and Learn Series


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As long as…

  • You respect and value your students

  • You show your passion for your subject

  • Students experience a variety of faculty members (obstacles)

Ed-Tech Lunch and Learn Series


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Word Documents

Formats for the Web


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Example 1

  • Put a handout on-line

  • Created in Microsoft Word

  • Saved as “.doc” file

Ed-Tech Lunch and Learn Series


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Alternatives

  • 1. Upload “.doc” file

  • 2. Save “.doc” as “.html” and upload it

  • 3. Save “.doc” as “.rtf” and upload it

  • 4. Copy and paste text into document

  • 5. Create “.pdf” file from “.doc” and upload it

  • 6. Print it and make copies for the class

Ed-Tech Lunch and Learn Series


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1. Upload “.doc” file

  • (+) Easiest for you; no conversion needed

  • (+) Gives students actual document, just as you made it

  • (+) Lets you use full power of Word

  • (-) must have Word or (free) Word Viewer to view the document

  • (-) Word documents are not as small as they could be

Ed-Tech Lunch and Learn Series


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Demonstration 1

1. Upload “.doc” file


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2. Save “.doc” as “.html” and upload it

  • (+) Easiest for students; HTML is most compatible format with the Web

  • (+) Allows use of formatting, tables, and graphics

  • (+/-) Small documents as native HTML; Microsoft HTML is larger than usual

  • (-) Loses some formatting

Ed-Tech Lunch and Learn Series


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Demonstration 2

2. Save “.doc” as “.html” and upload it


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3. Save “.doc” as “.rtf” and upload it

  • (+) Opens with any word processor

  • (+) Available from any word processor

  • (+) Keeps most formatting

  • (-) Loses some specialized formatting

Ed-Tech Lunch and Learn Series


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Demonstration 3

3. Save “.doc” as “.rtf” and upload it


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4. Copy and paste text into document

  • (+) Brings in text from anywhere

  • (+/-) No attachment/link; easy to access by students; takes up a lot of space

  • (-) Loses ALL formatting except paragraph breaks

Ed-Tech Lunch and Learn Series


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Demonstration 4

4. Copy and paste text into document


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5. Create “.pdf” file from “.doc” and upload it

  • .pdf = Adobe Acrobat portable document format

  • (+) Preserves formatting perfectly

  • (+) Protects document from alteration

  • (+/-) Acrobat Reader is free and widely available, but a “plugin”

  • (+) Allows easy saving and printing of file

  • (-) Program to create .pdf files costs ~$80

  • (+) Send files to [email protected] for conversion

Ed-Tech Lunch and Learn Series


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Demonstration 5

5. Create “.pdf” file from “.doc” and upload it


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6. Print it and make copies for the class

  • (+) You know the process

  • (+) You can delegate the process

  • (+) Students can’t make excuses about lack of access or problems getting to the file

    • Good if everyone HAS to have it in class

  • (-) Costs department for duplication

  • (-) Need process for students who miss class

Ed-Tech Lunch and Learn Series


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No Demonstration 6

6. Print it and make copies for the class



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PowerPoint format options

  • 1. Upload “.ppt” file

  • 2. Save “.ppt” as “.pps” and upload it

  • 3. Save “.ppt” as “.html,” save “html” as “.zip” and upload it

  • 4. Save “.ppt” as “.rtf” and upload it

  • 5. Create “.pdf” file from “.ppt” and upload it

  • 6. Print it and make copies for the class

Ed-Tech Lunch and Learn Series


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Graphic Formats

  • .jpg for photographs

  • .gif for graphics with solid blocks

  • Check embeded pictures in Word

Ed-Tech Lunch and Learn Series


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File names

  • Use 8.3 naming

  • No spaces, short names, extensions

Ed-Tech Lunch and Learn Series


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Verify

  • Expect problems

  • Verify it from a student account

  • Be ready for the students

  • Call if you have questions

    • Microgroup: 305-284-2944

    • IAC help desk: 305-284-3949

Ed-Tech Lunch and Learn Series



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