Teacher Access Center Gradebook

1. Teacher Access CenterGradebook The Department of Information Services

2. Gradebook Features • The Gradebook feature in Teacher Access Center allows teachers to track assessments throughout the grading period, average those assessments into marks and post those marks into the IPR or Report Card application. • Makes it easy for teachers to manage and organize their gradebook. Common tasks are performed quickly and easily on the programs main screen. • Handles category and/or assignment weighting, and can even calculate final grades based on average of marking periods. • Reports allow teacher to analyze how students are performing. • Information availability and security in which data is kept safe – yet remains accessible wherever and whenever to teachers.

3. Gradebook Configuration ACADEMIC ACHIEVEMENT: GRADING / PROGRESS REPORTS TO PARENTS EIA (REGULATION) NINE WEEKS GRADES Grades for each reporting period shall be determined by a combination of daily grades, major exams and/or projects and/or other performance activities relating to TEKS. Recommendation: • Daily grades (15-18 grades minimum) 85% of nine weeks grade, 2 grades a week per content • Test Grades (chapter tests and projects) 15% of nine weeks grade • Benchmarks 0% • All categories must add up to 100% • The grading policy must be made available to parents.

4. Teacher Access Center - Login Access

5. Gradebook Teacher View All the underlined BLUE HIGHLIGHTED fields are links, once you select and click you will proceed to another screen with additional information on your scheduled courses.

6. Student Information Access List: Will show you a list of the students in class. Click on a student’s name and the Registration Screen will appear with links to the student’s attendance, schedule, and report card information

7. Category/Assessment Setup Your campus has defined the categories used in gradebook, such as Daily Assignments, Major Grades, and Final Nine Week Test. If a category is required the “Include” column has already been checked for you. Categories must be defined prior to adding student scores.

8. Define Assessments Select “Define Assessments” and a list of your scheduled courses will appear

9. Gradebook Category Setup Click the Category Tab Check if you will have assignments in this category Enter weight defined for your campus

10. Gradebook Category Setup Remember to save once done with each category setup Determines whether a certain number of low scores by students are dropped. Set the marking period to drop lowest. Select “Exclude missing scores from the average”

11. Copy Categories and Assessments You can copy categories, assessments, and attachments from one class to another

12. Check marking period. Look in drop down boxes for other options. Check off under the INCLUDE Column assignments and or categories you wish to copy. HIT THE COPY BUTTON WHEN DONE

13. Gradebook ASSESSMENTS Setup The “MY CLASSES” button will always take you to your list of classes Click the “DEF” for the class you wish to add assessments for and then hit the “Assessments “ tab.

14. Gradebook ASSESSMENTS Entry Click the “Assessment” tab Assessments will be entered for the Course Information and marking period displayed

15. Gradebook ASSESSMENTS Entry To view all info for all assignments at the same time hit “Edit all Assessments. Date Assigned – Enter the date the assignment was given to the students or use the calendar lookup to select the date.

16. Gradebook ASSESSMENTS Entry Date Due – Enter the date the assignment is due or use the calendar lookup to select the date. The due date must fall in the date range for the marking period. NOTE: The Date Due is used to determine if scores should be included in averages.

17. Gradebook ASSESSMENTS Entry Select the type of assignment from your list of categories

18. Gradebook ASSESSMENTS Entry • EXTRA CREDIT: Indicates if the assessment is only used to allow students to earn extra credit.  Three options are available: • Add to Total Points.  The extra points will be added to the numerator before averaging. Thus if a student had 180 points out of 200 possible points, plus 5 extra credit points, the average would be 185/200 or a 92.5 percent. • Add to Average.  The extra points will be added after the average is calculated. Thus if a student had 180 points out of 200 possible points, plus 5 extra credit points, the average without the extra credit would be 180/200 or 90 percent. With the 5 extra credit points, the average would be 95 percent. • Not Extra Credit. The regular calculations apply.

19. Gradebook ASSESSMENTS Entry DESCRIPTION: The description of the assignment. This description appears above the scores section of the Scores page when you are in the Score column for this assessment and displays as a tooltip when you hover the mouse cursor over the heading for the assessment. The description will also display in the Home Access Center if you publish the item. Click More... if you want to add an extended description of the assessment.

20. Gradebook ASSESSMENTS Entry Weight – Enter a weight for this assessment. The students’ scores and the point amount for the assessment will be multiplied by the weight in the Category average calculation. POINTS: The total possible points for this assessment. This does not limit the points that can be entered as a score, so bonus points should not be included here. Because points are used in the formula for calculating averages, this should not be set to zero.

21. Gradebook ASSESSMENTS Entry FILES: Click folder icon to display Upload Files for Assessment page. PUBLISH ITEM: Check assessment to be listed in the Home Access Center. MANDATORY PUBLISH SCORES: Check assessment to be listed in the Home Access Center. MANDATORY

22. Gradebook ASSESSMENTS Entry Click here to save your assessment’s settings once you have set all parameters

23. Now you are ready to enter values for individual students in your online grade book.

24. Grading Students Select the “Scores” button

26. Gradebook Scores Buttons / Reports My Classes Goes to the My Home page. Assessments Goes to the Define Gradebook Assessments page. You can view or define assessments and update selected information for categories or averages. Printable Displays a printable version of the scores, including student name, ID, scores, and average. You can choose whether to print just a student list, or a list in grid format. Student Detail Displays a more detailed report of the students' scores.   Missing Scores Displays a report of students who have one or more scores missing.

27. Gradebook Scores Buttons Assignment Averages Displays a graph of assignment averages as a report. Student Aliases Displays the Student Alias Entry page so you can enter alias names and order numbers for students to be used on reports. Default Grade Enters a default score for all students who do not have a score for the selected assessment. Comment Displays a pop-up where you can select a comment code, if available, and enter a free-text comment for the selected assessment for a student.

28. Gradebook Scores Buttons Averages Displays Student Averages page so you can view the average for all students for the averages that are calculated based on mark weights when you load marks from Gradebook. For example, you could view the semester average if the semester mark is calculated as the average of the marking period mark for marking period 1 and marking period 2.If you select this option in a marking period for which the course does not receive a mark that is calculated by the Load from Gradebook based on the average of other marks, no average will display. This option is designed to provide you with the ability to see the average that will be posted for these marks when you click Load from Gradebook on the Enter Report Cards page. Score Threshold Displays the Score Threshold report which is a list of students who have exceeded or fallen below a threshold for an assignment, category, or mark. You can run this report to compare the student's score or percentage to a threshold for a selected assignment or to compare the student's percentage average to a threshold for the tab you have displayed.

29. Student Notes Click on “Notes” to add You can add student notes that can be published to Home Access Center or to store for your own information. To display the notes for a student, click on the (indicates that there are no existing notes for the student) or (indicates that there are existing notes for the student) icon for the student on the Gradebook Scores page.

30. Loading Student Grades to IPRs and Report Cards

31. Loading Grades from Gradebook to IPRs or Report Cards You can load marks from Gradebook to interim progress and report cards records.  The marks that get loaded for a student are based on the calculated average for each of the marks that your building has configured for you to post.

32. Load Grades to IPRs Select the IPR Run Date

33. Comments Available for IPRs and Report Cards Teachers will need to add Citizenship or Comments as needed for IPRs NOTE: Citizenship will be populated for Report Card and will default to “S” – Satisfactory

34. Load Grades to IPRs Click on “SAVE” to load grades into IPRs in the Student System (eSchool+)

35. Load Grades to Report Cards Click on “SAVE” to load grades into Report Cards in the Student System (eSchool+) Note: If the Ovr (Override) box is checked for a mark for a student, this mark overrides system calculations. The mark will not be loaded from Gradebook. We recommend that you do not override the average for a mark until you are ready to load marks from Gradebook. If additional scores are entered for the student after you change an average, the average will not include these scores or points.

36. Print View of Gradebook You can display a printable view of the Gradebook for a class and select what information you would like to include on the printed Gradebook. Click on “Printable”

37. Exporting Gradebook Scores to Excel Click Export to Excel. To save the file to your computer, click Save on the file download dialog. Select the directory where you want to store the file and specify the file name on the Save As dialog box. To open the file, click Open on the Download Complete dialog.

38. Thank you ! If you have additional questions, please consult with your campus Instructional Technologist.