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Data Distribution A to Z

Data Distribution A to Z. Cathy Williquette, Register of Deeds Jeff DuMez, LIO Brown County, WI. 2002 WLIA Annual Conference KI Convention Center Green Bay, WI. Introductions. Data Distribution Task Force Mike Hronek , City of Green Bay Tammy Castonia , Brown County Land Conservation

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Data Distribution A to Z

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  1. Data Distribution A to Z Cathy Williquette, Register of Deeds Jeff DuMez, LIO Brown County, WI 2002 WLIA Annual Conference KI Convention Center Green Bay, WI

  2. Introductions Data Distribution Task Force • Mike Hronek, City of Green Bay • Tammy Castonia, Brown County Land Conservation • Laura Workman, Brown County Information Services • Kerry Blaney, Brown County Treasurer • Lynn Schwarm, N.E. Wisconsin Realtors Association • Pat Ford, Brown County Survey • Cathy Williquette, Brown County Register of Deeds • Jeff DuMez, Brown County Land Information Office Technical Assistance Provided by: • Cindy Hermsen, Brown County Information Services • Molly Hillman, Brown County Department of Administration

  3. Goals • Identify Customer Needs. • Determine Pricing Structure. • Product Revenue. • How to Respond to Record Requests?

  4. Identify Customer Needs • What products/services are we currently selling? • What products/services are currently available? • How are products and services to be obtained by a customer?

  5. Determine Pricing Structure • Inventory products/services currently available. • Create Rates & Fees Schedule • Review Rates & Fees Schedule for inconsistencies between departments. • Compare Brown County fees with other counties. • Should government agencies pay the same as the general public?

  6. Product Revenue • Revenue retained in source department? • Revenue to Land Information Fund? • Combination of both?

  7. How to Respond to Record Requests • Create user friendly manual for non-standard product/service requests.

  8. Overview of booklet • Disclaimer • Lists by department • Table of Contents

  9. How did we publish it? • Booklet: Microsoft Publisher • Computer files, cover design, printing, mass producing • Web pages: Microsoft Front Page • Challenges: Publisher did not convert easily to Adobe PDF, HTML, or other internet format

  10. www.co.brown.wi.us/land_information_office

  11. On-line Table of Contents

  12. On-line fees & services (each Links to department web page, department email

  13. Findings & Conclusions • Varying fees/rates being charged for similar products/services including “free” copies. • Sales tax not being collected where it should be for maps, etc. • Designate or hire someone to act as county public information officer. • Do not have to create custom products. • Should not get into information brokering.

  14. Findings & Conclusions(continued) • Add check box to new forms allowing person to keep name off list. • Purchase software such as “Retention” to help determine which records contain protected information. • Can require prepayment if total exceeds $5. • May impose a fee for mailing or shipping copies.

  15. Questions? Suggestions? Thank you!

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