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Event. Issues and Recommendations Jan 2010. Objective. Support Daewa and Celebrate Islamic Occasions. The Organization is responsible for all activities that take place during events (both indoors and outside venue). Event. Public Relation. Media Coordinator. Catering/Canteen.

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Event

Event

Issues and Recommendations

Jan 2010


Objective

Objective

  • Support Daewa and Celebrate Islamic Occasions


Event

  • The Organization is responsible for all activities that take place during events (both indoors and outside venue)


Event

Event

Public Relation

Media

Coordinator

Catering/Canteen

Fund Raising

Madhi/Culture/

Coordinator

Venue

Coordenator

Dawa

Event

Coordinator


Event

Dawa

Education

  • Manage prayers etc

  • provide all educational items


Event

Event

  • Cordiant activities take place during events Indoor and out doors

  • Event Coordinator

Organize and coordinate Stage Program

Manage smooth running of event


Event

Event Coordinator

Organize and coordinate Stage Program

Manage smooth running of event


Event

Public Relation

  • Announce event

  • Organize flyers

Count and record number of attendees


Event

Venue

Coordinator

Venue setup

Security

Safety


Event

Madhi/Culture

Coordinator

  • Organize chanting

  • &

  • Culture Programs


Event

Media

Coordinator

Sound

Video

Photo

Projector


Event

Catering/Canteen


Major events in 2009

Major Events in 2009

  • Mawlud

  • Sheykh Hussam’s visit

  • Isra and Miraj

  • Ramadan

  • Khatimat

  • Shwal Eid

  • Geey Kilahot

  • Arafa

  • Eid

  • Dec 24 2009 Fund Raising Event


Other events in 2009

Other Events in 2009

  • Ustad’s Lessons

  • Combined Info days (1 every 2 month)


Key issues

Key Issues

  • Complexity of events

  • Number of major events per year

  • Stage and venue setup and preparation

  • Youth Management

  • Sound system issues

  • Increased number of audience


Recommended

Recommended

  • Reduce the number of major events

  • Reduce complexity of events

  • Add more youth to team ?

  • Increase number of Kids control ?


Major events 2010

Major Events 2010

  • Mawlud 27/02/2010

  • Ramadan 21,12,/08/2010

  • Khatimat

  • Eid Fitr 01/10/2010

  • Arafa

  • 24 Dec 2010 Fund Raising


Other events 2010 simple educational events

Other Events 2010(Simple/Educational Events)

  • Hijra

  • Isra and Miraj

  • Ashura

  • Combined Lessons/Info day

  • Full Committee Kick off day


Recommendations

Recommendations...

  • Set the event setup team as an independent team

  • Executive committee to agree on events for 2010

  • All teams to be ready based on the list

  • Communication system between computer operator and sound system manager

  • Manage kids by age group

  • New Laptop


Events calendar draft

Events Calendar(Draft)


Key statement

Key statement

  • Event is complex matter that involves all member of the committee in one way or the other


Event

  • We need to consciously seek ways of improving and simplifying our events.

    Keep short and simple


Event

  • Youth needs to be the focus of everyone!


Please bring your comments to the next executive meeting

Thank you

Please bring your comments to the next executive meeting


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