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CHAPTER LEADERSHIP “Hot Topics”. November 2, 2009. CHAPTER LEADERSHIP “Hot Topics”. November 2, 2009. AFP “De-mystefied” Conferences Diversity Education. Finance Marketing NPD Volunteers. “HOT TOPICS” LIST. AFP ”DE-MYSTIFIED”. Why AFP service is so important

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hot topics list
AFP “De-mystefied”

Conferences

Diversity

Education

Finance

Marketing

NPD

Volunteers

“HOT TOPICS” LIST
afp de mystified
AFP ”DE-MYSTIFIED”
  • Why AFP service is so important
    • Personal & professional growth
    • Leadership opportunities
    • Learning from other chapter leaders
    • AFP keeps administrative costs low by relying on volunteer leaders
afp de mystified1
AFP ”DE-MYSTIFIED”
  • Getting involved at the international level
    • 450 chapter member volunteers
    • 62 committees, task forces and workgroups
    • Various lengths of service
    • All who volunteer are welcomed
afp de mystified2
AFP “DE-MYSTIFIED”
  • How does AFP work get done?
    • Ideas/issues come from members, chapters, or staff
    • Ideas/issues are assigned to an existing or newly created committee/task force for recommendation or resolution
    • Resolutions or new programs are brought to the board for approval
conferences
CONFERENCES
  • Everything a chapter needs for planning a conference is on the AFP website
    • www.afpnet.org
    • Chapters
    • Resources for Committees Chairs – Chapter Conferences
conferences1
CONFERENCES
  • AFP IHQ Meetings Department is available to be a part of your planning team
    • Contract negotiations
    • Setting up a program committee
    • Scheduling
conferences2
CONFERENCES
  • Help with conference sponsors
    • Available sponsor/exhibitor list – free
    • Shared information on which sponsors to target for conferences and NPDs
    • Ideas for how to promote your sponsors
    • Call/email: Lynn Smith, Vice President, Conferences/Meeting Planning – [email protected]
diversity
DIVERSITY
  • Chapter Diversity Guide
    • www.afpnet.org
    • Chapters
    • Resources for Committee Chairs – Diversity
diversity1
DIVERSITY
  • Consider having your chapter apply for the Friends of Diversity designation
    • Helps chapter’s implement diversity efforts
    • 5 required criteria and one optional
diversity2
DIVERSITY
  • Consider applying for the Charles R. Stephens Excellence in Diversity Award
    • Show off your chapter’s diversity efforts
      • Aloha Chapter nominated themselves and won for their mentoring program
      • Greater Philadelphia Chapter nominated themselves for their “Color of Money” conference this year
education
EDUCATION
  • New Fundamentals of Fundraising Course
    • Updated merger of old First Course and the Essentials of Fundraising
    • Will launch at the 2010 Conference
    • Flyer is available now
    • Call/email: Nikki Cagle, Education and Training Coordinator – [email protected]
education1
EDUCATION
  • 2010 Webinar schedule mostly set
    • Great new lineup
    • Available for sign-up now, multiple packages available
    • List available now
    • Call/email: Nikki Cagle, Education and Training Coordinator – [email protected]
education2
EDUCATION
  • Revised CFRE Course
    • Has been produced by 20 chapters
    • Rave reviews
    • Flyer is available now
    • Call/email: Nikki Cagle, Education and Training Coordinator – [email protected]
finance
FINANCE
  • Chapter boards must understand their fiduciary responsibility and what that entails
    • Financial oversight of budget and accounts
    • Financial stability
      • Appropriate revenue and expenditures
    • Appropriate financial controls
    • Tax filings
finance1
FINANCE
  • There are financial reporting/ analysis tools a chapter board can use
    • Provides a comprehensive view of financial condition
      • Trends, ratios, variance
    • Makes understanding finances easier
finance2
FINANCE
  • The right person for Treasurer is critical
    • Has a good understanding of appropriate policies
    • Understands and implements internal controls
    • Able to explain financial reports and implications of decisions to the board
marketing
MARKETING
  • Think about your key messages and concentrate on them
    • Your messages touch everything you do
    • They reach all of your audiences
    • Your must be relevant and consistent
    • You must deliver on what you say
marketing1
MARKETING
  • Don’t reinvent the wheel
    • AFP website has many resources your chapter can use for marketing
      • Model Communication Plan
      • 50th Anniversary and NPD Toolkits
      • Sample Op-Ed pieces, articles to submit
    • AFP website has many resources your chapter can use for membership
      • Sample Recruitment/Retention Plans for chapters of all sizes
marketing2
MARKETING
  • Be proactive and creative when asking the media to promote your chapter
    • Build relationships with specific reporters
    • Go to the media with story ideas
    • Have a designated and available spokesperson for the chapter
slide22
NPD
  • Make it fun and interesting
    • Invite all past honorees and recognize them
    • Add a champagne toast
    • Have senior professionals create a “state of philanthropy” report for the local area
    • Host a pre-event honoree reception
    • Hold an after-party for the volunteers
slide23
NPD
  • Work with the economic climate
    • Price tickets at “break-even” for non-profits
    • Have a table price differential for members and non-members
    • Increase sponsorship efforts; have sponsor for each award
    • Have high impact/low cost benefits for sponsors
    • Evites for members, printed for others
slide24
NPD
  • Start planning for 2010 now
    • Use fundraising skills in NPD planning
    • Combine NPD and 50th Anniversary logos
    • Ask an AFP leader to speak at your event
    • Make outreach efforts to schools & youth-serving organizations early to encourage Youth in Philanthropy award nominations
    • Consider an outstanding youth as a speaker for NPD
volunteers
VOLUNTEERS
  • Put time into carefully recruiting volunteers
    • Take time to understand their:
      • Motivation and what they want
      • Interests, skills
      • Availability
    • Match them to the appropriate position
    • Effort at the front end will help you retain and recognize them effectively
volunteers1
VOLUNTEERS
  • Re-assess your volunteer positions and assignments on a regular basis
    • Chapters needs change
    • People’s skills and interests change
    • Avoid burnout
      • Have a variety of opportunities
      • Make many of them short-term
      • Cross-train to offer variety and ensure succession
volunteers2
VOLUNTEERS
  • Recognize your volunteers
    • Make recognition meaningful to the individual
      • Relate recognition to their reason for volunteering
    • Ideas:
      • Potluck dinner for board members with families or friends
      • Gift certificate to favorite store or restaurant
      • Photo-collage showing service
      • Business card-holder for “Volunteer of the Month”
contact information
Contact Information

Joyce Mitchell-Antoine, CFRE

Planned Parenthood for Central North Carolina

[email protected]

Hazel Richards

Banner Health Foundation

[email protected]

Pat Bjorhovde

AFP

[email protected]

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