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Essentials Course. Objectives. Describe the TeamSTEPPS training initiative Explain your organization’s patient safety program Describe the impact of errors and why they occur Describe the TeamSTEPPS framework State the outcomes of the TeamSTEPPS framework.

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objectives
Objectives
  • Describe the TeamSTEPPS training initiative
  • Explain your organization’s patient safety program
  • Describe the impact of errors and why they occur
  • Describe the TeamSTEPPS framework
  • State the outcomes of the TeamSTEPPS framework
slide4
“Initiative based on evidence derived from team performance…leveraging more than 25 years of research in military, aviation, nuclear power, business and industry…to acquire team competencies”

Team

Strategies & Tools to Enhance Performance & Patient Safety

patient safety program initiatives
Patient Safety Program Initiatives
  • Patient Safety Leadership WalkRounds™
  • Family-Activated Rapid Response
  • Patient Safety Guide (Escalation of Concerns)
  • Incident Decision Tree
  • Annual Morehead survey
  • Q Award (physician recognition)
  • Q at the U
  • Member of the National Patient Safety Foundation
introductions and exercise magic wand
Introductions and Exercise: Magic Wand

If I had a “Magic Wand” and could make changes within my unit or facilityin the areas of patient quality and safety…

why do errors occur some obstacles
Why Do Errors Occur—Some Obstacles
  • Excessive professional courtesy
  • Halo effect
  • Passenger syndrome
  • Hidden agenda
  • Complacency
  • High-risk phase
  • Strength of an idea
  • Task (target) fixation
  • Workload fluctuations
  • Interruptions
  • Fatigue
  • Multi-tasking
  • Failure to follow up
  • Poor handoffs
  • Ineffective communication
  • Not following protocol
institute of medicine report
Institute of Medicine Report

Impact of Error:

  • 44,000–98,000 annual deaths occur as a result of errors
  • Medical errors are the leading cause, followed by surgical mistakes and complications
  • More Americans die from medical errors than from breast cancer, AIDS, or car accidents
  • 7% of hospital patients experience a serious medication error

Federal Action:

By 5 years;

 medical errors by 50%,

 nosocomial by 90%; and

eliminate “never-events” (such as wrong-site surgery)

Cost associated with medical errors is $8–29 billion annually.

teamwork actions
Teamwork Actions
  • Recognize opportunities to improve patient safety
  • Assess your current organizational culture and existing Patient Safety Program components
  • Identify teamwork improvement action plan by analyzing data and survey results
  • Design and implement initiative to improve team-related competencies among your staff
  • Integrate TeamSTEPPS into daily practice.

“High-performance teams create a safety net for your healthcare organization as you promote a culture of safety."

partnering with the patient
Partnering with the Patient

Embrace patients as valuable and contributing partners in patient care

  • Learn to listen to patients
  • Assess patients’ preference regarding involvement
  • Ask patients about their concerns
  • Speak to them in lay terms
  • Ask for their feedback
  • Give them access to relevant information
  • Encourage patients and their families to proactively participate in patient care
outcomes of team competencies
Outcomes of Team Competencies
  • Knowledge
    • Shared Mental Model
  • Attitudes
    • Mutual Trust
    • Team Orientation
  • Performance
    • Adaptability
    • Accuracy
    • Productivity
    • Efficiency
    • Safety
effective team leaders
Effective Team Leaders
  • Organize the team
  • Articulate clear goals
  • Make decisions through collective input of members
  • Empower members to speak up and challenge, when appropriate
  • Actively promote and facilitate good teamwork
  • Skillful at conflict resolution
team events
Team Events
  • Briefs – planning
  • Huddles – problem solving
  • Debriefs – process improvement

Leaders are responsible to assemble the team and facilitate team events

But remember…

Anyone can request a brief, huddle, or debrief

briefs
Briefs

Planning

  • Form the team
  • Designate team roles and responsibilities
  • Establish climate and goals
  • Engage team in short and long-term planning
huddle
Huddle

Problem solving

  • Hold ad hoc, “touch-base” meetings to regain situation awareness
  • Discuss critical issues and emerging events
  • Anticipate outcomes and likely contingencies
  • Assign resources
  • Express concerns
debrief
Debrief

Process Improvement

  • Brief, informal information exchange and feedback sessions
  • Occur after an event or shift
  • Designed to improve teamwork skills
  • Designed to improve outcomes
    • An accurate reconstruction of key events
    • Analysis of why the event occurred
    • What should be done differently next time
a continuous process
A Continuous Process

SituationMonitoring(Individual Skill)

SituationAwareness(Individual Outcome)

Shared Mental Model(Team Outcome)

situation monitoring individual skill
Situation Monitoring(Individual Skill)

Process of actively scanning behaviors and actions to assess elements of the situation or environment

  • Fosters mutual respect and team accountability
  • Provides safety net for team and patient
  • Includes cross monitoring

… Remember, engage the patient whenever possible.

situation awareness is
Situation Awareness is…

The state of knowing the current conditions affecting the team’s work

  • Knowing the status of a particular event
  • Knowing the status of the team’s patients
  • Understanding the operational issues affecting the team
  • Maintaining mindfulness
a shared mental model is
A Shared Mental Model is…

The perception of, understanding of, or knowledge about a situation or process that is shared among team members through communication.

“Teams that perform well hold shared mental models.”

(Rouse, Cannon-Bowers, and Salas 1992)

cross monitoring is
Cross Monitoring is…

Process of monitoring the actions of other team members for the purpose of sharing the workload and reducing or avoiding errors

  • Mechanism to help maintain accurate situation awareness
  • Way of “watching each other’s back”
  • Ability of team members to monitor each other’s task execution and give feedback during task execution

Mutual performance monitoring has been shown to be an important team competency.

(McIntyre and Salas 1995)

status of the patient
Status of the Patient
  • Patient History
  • Vital Signs
  • Medications
  • Physical Exam
  • Plan of Care
  • Psychosocial Condition
team members
Team Members
  • Fatigue
  • Workload
  • Task Performance
  • Skill Level
  • Stress Level
i m safe checklist
I’M SAFE Checklist

I = Illness

M = Medication

S = Stress

A = Alcohol and Drugs

F = Fatigue

E = Eating and Elimination

An individual team member’s responsibility …

environment
Environment
  • Facility Information
  • Administrative Information
  • Human Resources
  • Triage Acuity
  • Equipment
progress toward goal
Progress Toward Goal
  • Status of team’s patient(s)?
  • Goal of team?
  • Tasks/actions that are completed or that need to be done?
  • Plan still appropriate?
slide36

Mutual Support

“A chain is only as strong as its weakest link.”

–Author Unknown

®

task assistance
Task Assistance

Team members foster a climate in which it is expected that assistance will be actively sought and offered as a method for reducing the occurrence of error.

“In support of patient safety, it’s expected!”

what is feedback
What Is Feedback?

“Feedback is the giving, seeking, and receiving of performance-related information among the members of a team.”

(Dickinson and McIntyre 1997)

types of feedback
Types of Feedback
  • Can be formal or informal
  • Constructive feedback
    • Is considerate, task-specific, and focuses attention on performance and away from the individual (Baron 1988)
    • Is provided by all team members
  • Evaluative feedback
    • Helps the individual by comparing behavior to standards or to the individual’s own past performance (London, Larson, and Thisted 1999)
    • Most often used by an individual in a coaching or mentoring role
characteristics of effective feedback
Characteristics of Effective Feedback

Good Feedback is—

  • TIMELY
  • RESPECTFUL
  • SPECIFIC
  • DIRECTED toward improvement
    • Helps prevent the same problem from occurring in the future
  • CONSIDERATE

“Feedback is where the learning occurs.”

advocacy and assertion
Advocacy and Assertion
  • Advocate for the patient
    • Invoked when team members’ viewpoints don’t coincide with that of a decision maker
  • Assert a corrective action in a firm and respectful manner
the assertive statement
The Assertive Statement
  • Respect and support authority
  • Clearly assert concerns and suggestions
  • Use an assertive statement (nonthreatening and ensures that critical information is addressed)
    • Make an opening
    • State the concern
    • State the problem
    • Offer a solution
    • Reach an agreement
conflict resolution options
Information Conflict

(We have different information!)

Two-Challenge rule

Personal Conflict

(Hostile and harassing behavior)

DESC script

Conflict Resolution Options
two challenge rule
Two-Challenge Rule

Invoked when an initial assertion is ignored…

  • It is your responsibility to assertively voice yourconcern at least two times to ensure thatit has been heard
  • The member being challenged must acknowledge
  • If the outcome is still not acceptable
    • Take a stronger course of action
    • Use supervisor or chain of command
two challenge rule1
Two-Challenge Rule

“Empower any member of the team to “stop the line” if he or she senses or discovers an essential safety breach.”

This is an action never to be taken lightly, but it requires immediate cessation of the process and resolution of the safety issue.

conflict resolution desc script
Conflict ResolutionDESC Script

A constructive approach for managing and resolving conflict

D—Describe the specific situation

E—Express your concerns about the action

S—Suggest other alternatives

C—Consequences should be stated

Ultimately, consensus shall be reached.

desc it
DESC-It

Let’s “DESC-It!”

  • Have timely discussion
  • Frame problem in terms of your own experience
  • Use “I” statements to minimize defensiveness
  • Avoid blaming statements
  • Critique is not criticism
  • Focus on what is right, not who is right
common approaches to conflict resolution
Common Approaches to Conflict Resolution

Often used to manage conflict; however, typically do not result in the best outcome—

  • Compromise—Both parties settle for less
  • Avoidance—Issues are ignored or sidestepped
  • Accommodation—Focus is on preserving relationships
  • Dominance—Conflicts are managed through directives for change
collaboration
Collaboration
  • Achieves a mutually satisfying solution resulting in the best outcome
    • All Win!: Patient Care Team (team members, the team, and the patient)
    • Includes commitment to a common mission
  • Meet goals without compromising relationships

“True collaboration is a process, not an event.”

slide51

Communication

Assumptions

Fatigue

Distractions

HIPAA

®

the joint commission importance of communication
The Joint Commission: Importance of Communication

Ineffective communication is a root cause for nearly 66 percent of all sentinel events reported*

* (The Joint Commission Root Causes and Percentages for Sentinel Events (All Categories) January 1995−December 2005)

information exchange strategies
Information Exchange Strategies
  • Situation–Background– Assessment– Recommendation (SBAR)
  • Call-Out
  • Check-Back
  • Handoff
sbar provides
SBAR provides…
  • A framework for team members to effectively communicate information to one another
  • Communicate the following information:
    • Situation―What is going on with the patient?
    • Background―What is the clinical background or context?
    • Assessment―What do I think the problem is?
    • Recommendation―What would I recommend?

Remember to introduce yourself…

call out is
Call-Out is…

A strategy used to communicate important or critical information

  • It informs all team members simultaneously during emergency situations
  • It helps team members anticipate next steps

…On your unit, what information would you want called out?

handoff
Handoff

The transfer of information (along with authority and responsibility) during transitions in care across the continuum; to include an opportunity to ask questions, clarify, and confirm

handoff1
Handoff
  • Optimized Information
  • Responsibility– Accountability
  • Uncertainty
  • Verbal Structure
  • Checklists
  • IT Support
  • Acknowledgement

Great opportunity for quality and safety

i pass the baton
“I PASS THE BATON”

Introduction: Introduce yourself and your role/job (include patient)

Patient: Identifiers, age, sex, location

Assessment: Present chief complaint, vital signs, symptoms, and diagnosis

Situation: Current status/circumstances, including code status, level of uncertainty, recent changes, and response to treatment

Safety: Critical lab values/reports, socio-economic factors, allergies, and alerts (falls, isolation, etc.)

THE

Background: Co-morbidities, previous episodes, current medications, and family history

Actions: What actions were taken or are required? Provide brief rationale

Timing: Level of urgency and explicit timing and prioritization of actions

Ownership: Who is responsible (nurse/doctor/team)? Include patient/family responsibilities

Next: What will happen next? Anticipated changes? What is the plan? Are there contingency plans?

Question, Clarify, and Confirm

communication challenges
Communication Challenges
  • Language barrier
  • Distractions
  • Physical proximity
  • Personalities
  • Workload
  • Varying communication styles
  • Conflict
  • Lack of information verification
  • Shift change

GreatOpportunity for Quality and Safety

slide61

Summary

Pulling it All Together

“The truth of the matter is that you always know the right thing to do. The hard part is doing it.”

–Norman Schwarzkopf

®

barriers to team effectiveness
Barriers to Team Effectiveness

TOOLS and STRATEGIES

Brief

Huddle

Debrief

STEP

Cross Monitoring

Feedback

Advocacy and Assertion

Two-Challenge Rule

CUS

DESC Script

Collaboration

SBAR

Call-Out

Check-Back

Handoff

OUTCOMES

  • Shared Mental Model
  • Adaptability
  • Team Orientation
  • Mutual Trust
  • Team Performance
  • Patient Safety!!

BARRIERS

  • Inconsistency in Team Membership
  • Lack of Time
  • Lack of Information Sharing
  • Hierarchy
  • Defensiveness
  • Conventional Thinking
  • Complacency
  • Varying Communication Styles
  • Conflict
  • Lack of Coordination and Follow-Up with Co-Workers
  • Distractions
  • Fatigue
  • Workload
  • Misinterpretation of Cues
  • Lack of Role Clarity
summary
Summary

In the preceding section, we learned that teamwork strategies and tools—

  • Are available to both team members and leaders
  • Can be categorized according to the specific barriers to team effectiveness in a given situation
  • Can all be applied to most situations because they complement one another
action planning
Action Planning

“To improve teamwork in your unit, what can you commit to focusing on?”

“The achievements of an organization are the results of the combined effort of each individual.”

–Vince Lombardi

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