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Department of Children and Families - Fiscal Update. WHSFMA Conference May 7, 2014 John Tuohy, DCF Regional Operations David Harkins, Title IV-E Coordinator. A Fiscal Adventure – Hang On!. Topics for DCF Presentation. General Updates Child Care Updates Child Welfare Updates

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Department of children and families fiscal update

Department of Children and Families - Fiscal Update

WHSFMA Conference

May 7, 2014

John Tuohy, DCF Regional Operations

David Harkins, Title IV-E Coordinator



Topics for dcf presentation
Topics for DCF Presentation

  • General Updates

  • Child Care Updates

  • Child Welfare Updates

  • IV-E RMTS Redesign

  • Post-reunification Support (PS) Program

  • Questions



General dcf updates1
General DCF Updates

  • Confidentiality breaches – 2014 county contract requires disclosures of client personally identifiable information to be reported to DCF. Report incidents to DCF regional office.

  • Cost allocation plans – county plans and supporting documents should be sent to DCF Audit Section ([email protected]). Include countywide plan and internal human service department cost allocation plan.

  • DCF allowable cost policy manual – update coming soon


General dcf updates cont
General DCF Updates, cont.

  • OMB circular updates – new super circular

  • 942 and HSRR annual reports:

    • Abused and neglected children target population = child protective services

    • Other children and families target population = other child welfare, non CPS services,

    • Report all DCF contract revenues on DCF Contract line in HSRR report

    • Don’t include child support in 942/HSRR



Child care updates1
Child Care Updates

  • CY 13 Child Care Administration contract closeout – DCF transfers balances across CORe lines and between agencies

  • Child Care Administration cost reporting:

    • Report child care staff (eligibility, authorizations, payment processing) costs on lines 0832/8832

    • Report AMSO/indirect costs on lines 0850/8850

    • DCF wants to see AMSO percentage of expenses


Child care updates cont
Child Care Updates, cont.

  • Regional management of Shares child care:

    • WREA pilot evaluation completed by August 2014

    • DCF working with Northern consortium to implement regional approach

  • Parent Pay redesign of Shares program – DCF beginning work on project to convert child care provider payments to electronic benefit transfer by 2016. New payment method will relieve counties of responsibility to process provider payments.



Child welfare updates1
Child Welfare Updates

  • DCF does not roll expenses – reminder that DCF does not roll expenses from other program CORe lines to the Children and Families Allocation

  • Residential Care Provider Performance Measures:

    • New performance dashboard released in June showing placement and permanency outcome data by RCC, group home and child placing agency (foster care) providers.

    • Initial performance data for CY 2013. Provider performance data will be updated annually.

    • Presentation on Performance Based Measures on 5/22 in Madison. See DSP Info Memo 2014-04.


Iv e rmts redesign
IV-E RMTS Redesign

  • Overhaul of RTMS system for IV-E claim:

    • Completed: Electronic loading of rosters

    • July 1: Streamlined script for worker questions

    • October 1: ePolling (no more phone calls!)

  • Communications:

    • “Heads up” at spring CW Sups meetings

    • Demonstration at summer CW Sups meetings

    • Numbered memo and webinar(s) in early Fall



Ps program status
PS Program Status

  • Program launched in January with Phase I counties; Phase II counties started in April.

  • Provides case rate of $1,100 per month per enrolled child.

  • Currently 31 children enrolled from 12 counties.

  • Have completed PS program guidance, including Fiscal and Reporting Manual.

  • Non PS counties paid $100 for reunifying families to complete survey for evaluation purposes.


The strings reporting reconciliation and reinvestment
The Strings – Reporting, Reconciliation and Reinvestment

  • Monthly family service report

  • Quarterly cost reporting

  • Annual reconciliation: everything beyond the 10% reserve threshold

  • 3:1 county reinvestment requirement (3 state funded children to 1 county supported child)

  • Multiple children cases: opportunity to meet reinvestment requirements and stay within reserve threshold


Ps program cost reporting
PS Program Cost Reporting

  • Basis for reconciliation, program evaluation

  • Require reporting of all net costs – including direct staffing costs

  • Various ways of calculating staff costs – but tell us what you’re doing

  • No effect on Children and Families Allocation or allocation of other DCF funds


Dcf oversight and qa
DCF Oversight and QA

  • Service units (ICP categories) and cost reporting (SPC) bridged via “DCF Crosswalk Codes”

    • DCF and counties will collaboratively refine these on an ongoing basis

  • Notice of reconciliation: opportunity to enroll county-supported children or complete cost reporting

  • “No supplanting” – county maintains or increases Child Welfare program expenditures:

    • Children and Families cost pool (CORe lines 3301 and 3683);

    • Excludes out-of-home care costs that should decrease.





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