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California PREP Chapter. Property Records Education Partners Presented by Phyllis Yanagihara , CEO, CEI Calif. AEA Director, 2003-2007 CEA National Affairs Portfolio Chair Calif. PREP Coordinator. Materials Credit.

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California prep chapter

California PREP Chapter

Property Records Education Partners

Presented by

Phyllis Yanagihara , CEO, CEI

Calif. AEA Director, 2003-2007

CEA National Affairs Portfolio Chair

Calif. PREP Coordinator


Materials credit

Materials Credit

  • Tremendous thanks to Mark Monacelli, President of PRIA, for his caring and sharing of education materials and vision (all PRIA and PREP slides have been borrowed from his various presentations)

  • Additional thanks to Susan J. Reiman, 2006 AEA President, for her leadership in bringing this program to the escrow community (and her generous agreement to share her AEA presentation)


American escrow association the origins of prep

American Escrow Association – the origins of PREP

  • June, 2002 – AEA Conference

    • “e-Mortgages, Reality or Fantasy?”

      • All industry segments were represented on this panel

  • July, 2002 – NACRC (National Association of County Recorders, Election Officials and Clerks) submitted resolution to AEA to create an alliance among AEA, ALTA & NACRC

  • August, 2002 – AEA passed resolution to join alliance

  • November & December, 2002

    • National Standards page added to AEA website, www.a-e-a.org

    • IACREOT (International Association of Clerks, Recorders, Election Official and Treasurers) joins alliance

    • P R E P – Property Records Education Project is born!

    • Purpose: Providing better networking, educational opportunities and improved, open lines of communication among our memberships

    • P R E P issues News Release and online Joint Needs Survey to itsmemberships


American escrow association prep grows

American Escrow Association – PREP grows

  • January, 2003 – 383 responded to survey resulting in many educational opportunities for PREP to offer

  • February, 2003 – AEA President served on Privacy and Access to Information panel at PRIA (Property Records Industry Association) Conference, Washington DC; President & 2nd VP participated in PREP panel at NACRC Land Records Conference. State liaison workgroups being formed as a result

  • March, 2003 – Government Affairs Committee met with MBAA’s MISMO (Mortgage Industry Standards Maintenance Organization) representatives and created alliance to serve as subject matter experts for the eMortgage initiative – 1st task – review closing data document set

  • June , 2003 – Updates presented at Conference 2003 by Mark Monacelli & Darren Ross; Mark’s update on PREP included the evolution leading to a change in the name; AEA Board votes to join PRIA

  • July, 2003 - President Milre Henry participated at IACREOT Conference in Denver, business panel session for the recorder’s division; 1st VP Lois Mayabb participated at PRIA Conference in Wisconsin, NACRC Land Records segment


Aea national standards 2 subcommittees emerge

AEA National Standards – 2 subcommittees emerge

  • August, 2003 – AEA board accepts recommendation to establish two subcommittees

    • Standards Setting – Technical in nature

      • Monitor and report progress made in the eMortgage, eNotary and eRecording technical arenas by utilizing alliances created with:

        • PRIA – Property Records Industry Association

        • MISMO – Mortgage Industry Standards Maintenance Organization

    • PREP – Educational in nature

      • Promote and report on member participation in the PREP educational alliance created among AEA, ALTA, NACRC & IACREOT by

        • Helping to create local teams to conduct local alliance meetings

        • Creation of standardized web page for PREP on each association’s website

        • Participation as time and funding allows in each allied industry’s national

          educationalprograms


California prep chapter

We Are In This Together!

Recorders

Lenders

Title

Servicing

Underwriting

SecondaryMarket

Escrow


California prep chapter

PREP explained


California prep chapter

PREP – PropertyRecords Education Partners

an alliance of

American Escrow Association (AEA)

American Land Title Association (ALTA)

National Association of County Recorders, Election Officials and Clerks (NACRC)

International Association of Clerks, Recorders, Election Officials and Treasurers (IACREOT)


Prep property records education partners

PREP – PropertyRecords Education Partners

  • Created in 2002 as “Property Records Education Project” and is a direct result of AEA Conference 2002 attendees’ questions of e-mortgage panelist, Mark Monacelli, St. Louis County, MN Recorder

  • Modeled after Minnesota Task Force

  • First PREP National Workgroup conference call November, 2002


Prep property records education partners1

PREP – PropertyRecords Education Partners

  • The Minnesota Task Force model

    • Formed in 1997

    • Mission: “To ensure quality representation for the home buying public we need to improve communication between title industry and the counties to make this process easier.”

    • The title companies were requesting the forum to discuss specific needs such as standardization, consistent recording procedures and reduced timing for recording.

    • The counties needed a forum to express concern over the document rejection rate. Also wanted a vehicle to communicate with the appropriate people in the industry.


Prep property records education partners2

PREP – PropertyRecords Education Partners

  • Minnesota Task Force Accomplishments

    • Since 1997 held regular meetings every six to eight weeks

    • During the past five years, there have been over one-half dozen joint education programs

    • Mutually supported each others legislation

    • Shared detailed reports tracking document rejections, recording times, etc.

    • Effective forum to disseminate information, discuss changes/policies/procedures, etc.


Prep property records education partners3

PREP – PropertyRecords Education Partners

The PREP purpose:

To provide a structure to improve local

working relationships by opening and enhancing lines

of communication, creating networking channels

and expanding education opportunities.

The title, escrow and recording industries all work for

the public to consummate real estate transactions. Serving

constructive notice by the proper and timely recordation of the

real estate transaction is paramount to a free and open society.


Prep property records education partners4

PREP – PropertyRecords Education Partners

  • First Project – January, 2003 - “The Survey” - 383 Responses

    • 139 Title

    • 107 Escrow

    • 119 Recorders

    • 17 Others

    • 1 Skipped

  • Do you think a joint work group among escrow, title, and county recorders would be a benefit in your area?

    • 343 Yes

    • 30 No

    • 10 Skipped Question

    • 90% Yes

  • Would you find value in educational opportunities among escrow, title and county recorders?

    • 352 Yes

    • 22 No

    • 8 Skipped the question

    • 93% Yes


Prep property records education partners5

PREP – PropertyRecords Education Partners

The PREP objective:

  • Organize local alliance meetings in order to enhance working relationships between and benefit industry stakeholders - escrow, title, recorders - with the mutual goals of…

    Communication

    Networking

    Education


Prep property records education partners6

PREP – PropertyRecords Education Partners

  • Accomplishments:

    • PREP Training Guide PowerPoint developed & presented to AEA Board of Directors in November, 2003

    • National PREP Coordinator – Ardis Schmit,

    • California PREP Coordinator – Phyllis Yanagihara

    • Very active group in Washington

    • Very active group in central Florida

    • Newsletter & web page in the hopper


California prep chapter

PREP Pilots

Volunteers signed up at partner conferences

Alaska

North Dakota

Washington

Minnesota

Massachusetts

Idaho

Wisconsin

Colorado

Oregon

Pennsylvania

Iowa

New Jersey

Nebraska

California

Kansas

Oklahoma

Arizona

Texas

Florida

Map courtesy of Mark Monacelli


Prep property records education partners7

PREP – PropertyRecords Education Partners

PREParing for a local meeting:

  • Create initial PREP Steering Committee consisting of at least one representative from each allied sector – title, escrow, recording

  • Provide copy of PREP’s “PREParing for a LOCAL ALLIANCE MEETING” to each committee member for review and discussion. This informational document contains:

    • PREP Background

    • PREP Purpose

    • Understanding Industry Changes

    • PREP Model – Minnesota Task Force

    • GETTING STARTED

      • Initial PREP Steering Committee

      • Guidelines for local alliance meetings

  • Arrange for first local meeting by following “Guidelines for local alliance meetings” contained in GETTING STARTED noted above


  • Prep property records education partners8

    PREP – PropertyRecords Education Partners

    Training tools available

    • Summary of Responses-Education Alliance Summary 2003

    • PREParing for a Local Alliance Meeting

      Pages 1 & 2:

      PREP Background, PREP Purpose, Understanding Industry Changes, PREP Model-Minnesota Task Force

      Page 3:

      GETTING STARTED: Initial Local Steering Committee; Guidelines for Local Meetings

    • PREP contact list

      • National Workgroup including National Coordinators

      • State & Association Volunteers

  • Floppy disk – PowerPoint – Word documents


  • California prep beginnings

    California PREP Beginnings

    • Members of CEA National Affairs Committee were charged with establishing alliances with the county recorders in their area.

    • Several informal groups scattered throughout California; County Recorders invited to speak at escrow functions

    • Governor signs AB578 2004

    • County Recorder’s Association of California joins California Escrow Association to combine resources and become a formal PREP Chapter

    • Established initial structure: California Prep Chapter and 5 District Chapters


    California organization

    California Organization

    NationalPREPCoordinator

    Ardis Schmitt

    [email protected]

    California PREP Coordinator

    Phyllis Yanagihara

    Public Sector Chair: Brenda Davis

    Private Sector Chair: Carolyn Marcial

    Motherlode

    District

    Northern

    District

    Bay

    District

    Central

    District

    Southern

    District


    Core committee

    Core Committee

    • CEA – represented by Carolyn Marcial, CSEO, CEA Past President and Private Sector Co-Chair; Phyllis Yanagihara, CEO, CEA’s AEA Director and Calif. PREP Coordinator

    • CRAC – represented by Brenda Davis, Santa Clara Recorder, Public Sector Co-Chair; Theresa Rabe, San Mateo; Sharon Gonterman, Los Angeles

    • CLTA – represented by Chuck Bennett, President

    • CAMB – invitation to John Eberhardt, President

    • CAR – invitationsent to Jim Hamilton, President; George Irvin, Contra Costa

    • Others – Patty Sanchez, title svc provider;


    Initial focus

    Initial Focus

    • Establish working groups in the 5 identified districts

    • Exchange of legislative positions

    • Educate members about PREP

    • Provide speakers for one another’s events

    • Discuss issues of importance to each industry

    • Discuss ways each group can help each other


    Bay area workgroup

    Bay Area Workgroup

    • Counties Represented: Alameda, Contra Costa, Marin, Monterey, Napa, San Benito, San Francisco, San Mateo, Santa Clara, Santa Cruz, Solano, Sonoma

    • Co-Chairs:


    Central workgroup

    Central Workgroup

    • Counties Represented: Fresno, Kings, Madera, Mariposa, Merced, San Joaquin, San Luis Obispo, Stanislaus, Tulare

    • Co-Chairs


    Motherlode workgroup

    Motherlode Workgroup

    • Counties Represented: Alpine, Amador, Butte, Calaveras, El Dorado, Mono, Nevada, Placer, Sacramento, Sierra, Sutter, Tuolomne, Yolo, Yuba

    • Co-Chairs:


    Northern workgroup

    Northern Workgroup

    • Counties represented: Colusa, Del Norte, Glenn, Humboldt, Lake, Lassen, Mendocino, Modoc, Plumas, Shasta, Siskiyou, Tehama, Trinity

    • Co-Chairs:


    Southern workgroup

    Southern Workgroup

    • Imperial, Inyo, Kern, Los Angeles, Orange, Riverside, San Bernardino, San Diego, Santa Barbara, Ventura

    • Co-Chairs:


    Thank you

    Thank you!

    To participate, contact:

    Phyllis Yanagihara, [email protected]

    Brenda Davis, [email protected]

    Carolyn Marcial, [email protected]


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