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Academic Portfolios. Sarina Schrager, MD,MS University of Wisconsin Department of Family Medicine. What is an academic portfolio?. Collection of materials that describe your academic work Different than a CV—includes some reflection and evaluation

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Academic portfolios

Academic Portfolios

Sarina Schrager, MD,MS

University of Wisconsin

Department of Family Medicine

What is an academic portfolio

What is an academic portfolio?

  • Collection of materials that describe your academic work

  • Different than a CV—includes some reflection and evaluation

  • Not just publications and presentations

Goals of an academic portfolio

Goals of an Academic Portfolio


Four basic processes for the creation of an academic portfolio

Four Basic Processes for the Creation of an Academic Portfolio


A document that evolves over time

A Document that Evolves Over Time

Remember: The portfolio is a living collection of documents and materials which change over time

  • New items are added, others are dropped.

  • Once each year, when the research and service section of the curriculum vitae are updated, the same is done for the portfolio’s teaching and research sections.


Advantages of an academic portfolio

Advantages of an Academic Portfolio

  • The Section on Teaching

    • Provides the stimulus and structure for self-reflection about areas of teaching (including those needing improvement)

      • Concentrates on reflective analysis, action planning, and assessment of student learning.

      • Provides evaluators with hard-to-ignore information on what a professor does in a classroom and why he/she does it.

  • The Section on Research

    • Provides the stimulus and structure for self-reflection about areas of research that may lead to inter-disciplinary collaboration

    • Provides colleagues with the opportunity to contribute to the portfolio’s creation through feedback and file exchanges

  • Excerpts of Portfolio can be used in successful grant applications

  • Used as credentials for those seeking academic positions


What is in an educator s portfolio

What is in an educator’s portfolio?

  • Philosophy of Education - Personal theory of learning and teaching

  • Curriculum Development/Instructional Materials - Design, development and evaluation of curricula/programs

  • Teaching Skills- Documentation of teaching by target audience, year and topic

What is in a portfolio cont

What is in a portfolio (cont.)?

  • Assessment of Learner Performance- Construction and implementation of examinations/methods of assessment

  • Adviser - Lists of formal and informal advisees

  • Educational Administration - Leadership and management in education


Portfolios cont

Portfolios (cont)

  • Educational Scholarship - Leadership and management in education

  • Continuing Education - Evidence of growing knowledge and skills as an educator

  • Honors and Awards - Recognition by peers and students

  • Long Term Goals - Reflection on portfolio and future plans

How to get started

How to get started

  • Clarify teaching responsibilities.

  • Select items for the Portfolio.

  • Prepare statements on each item

  • Arrange the items in order.

  • Compile the supporting data.

  • Incorporate the Portfolio into the curriculum vitae.

  • Physical presentation considerations.

When should you start your portfolio

When should you start your portfolio?

  • On day one of your job

  • Should be a “work-in-progress”

  • Can use as a storage space

  • Should evaluate yearly

Philosophy of education clinical work

Philosophy of education/clinical work

  • Articles

  • Personal experiences

  • Fiction, quotes

  • Spend some time thinking about why you are in academic medicine vs. private practice

  • Can evolve over time

Curriculum development instructional materials

Curriculum Development/Instructional Materials

  • Copies of talks (include student groups, CME, community, etc)

  • Curriculum—paper, online

  • Handouts

  • Manuals

Teaching skills

Teaching skills

  • Resident/student evaluations

  • Lecture evaluations

  • Teaching awards

  • Direct feedback from students and residents

  • CME evaluations

Assessment of learner performance

Assessment of learner performance

  • Test questions

  • Related to curriculum development

  • Pre and post tests



  • Medical student

  • Resident

  • Colleague

  • PA/NP/Nurse

Educational clinical administration

Educational/clinical administration

  • Course director

  • Rotation coordinator

  • Med school or residency committees

  • Make notes while you are on committee (frequency of meetings, outcomes, etc.)

Educational clinical scholarship

Educational/clinical scholarship

  • All research goes here—grants, student projects, papers

  • All innovative curriculum/lectures/new models, etc. should be evaluated.

  • Study what you do (and document it here)

Continuing education

Continuing education

  • Conference brochures

  • Specific talks or workshops that directly relate to your area(s) of interest/expertise

  • Listservs, journals

Honors and awards

Honors and awards

  • Include a description of the award

Long term goals

Long term goals

  • Re-evaluate annually

  • Work-in-progress

  • Sort of like a professional development journal

How to get started1

How to get started?

  • Accordion file

  • Web-based accounts (i.e. file all lecture evals, e-mail feedback from students, residents)

    • Make 10 electronic folders with the same headings as the paper ones



  • (UCSF—website has specific examples of how to document material for portfolio)

  • (University of Texas at Austin- a handbook of “Preparing a teaching portfolio”

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