90 days before budget/project end date

1. SPONSORED PROJECTS CLOSE OUT GRID SRM DGM • Find out from the Department Grant Manager if the PI will be requesting a No-Cost Extension or if the award will be spent out by the end date. 90 days before budget/project end date • Will a No-Cost Extension Request be needed? Or will the award be spent out by the end date? During budget/project end date month • Review Remaining Encumbrances (PO’s, Payroll, Travel, etc.) including Cost Share PTA Accounts (if applicable). • Review Subaward Invoice activity on each Subaward Agreement for that award (if applicable). • Review Allowable Costs • Review Personnel Costs • Discuss with Department Grant Manager Remaining Encumbrances ( PO’s, Payroll, Travel, etc.) including Cost Share PTA Accounts (if applicable). • Once the Department Grant Manager has emailed a confirmation of Final Direct Costs along with copies of all outstanding transactions. The Sponsored Research Manager needs to do the following: • Do a Final Indirect Cost Reconciliation • Prepare a Closeout Packet so that a Final Invoice or a Final Financial Report can be submitted to the sponsor. Within 60 days after budget/project end date • Email your Sponsored Research Manager a confirmation of Final Direct Costs. • Email your Sponsored Research Manager copies of all Outstanding Transactions. • Follow up with each Sub-Recipient on the status of their Final Invoice (if applicable). • Remind PI’s of when their Final Progress Reports are due to the sponsor. • Make sure the Final Invoice or Final Financial Report was submitted on time to the sponsor. • Work with the Department Grant Manager to make sure all Final Outstanding Transactions have hit the PTA Account. • PI’s are only responsible for sending to the sponsor their Final Progress Report, OSP is responsible for sending the sponsor all other Final Closeout Reports (Invention, Contractor’s Release, etc.). • Contact Procurement to close out all PO Encumbrances for that award. • Make sure all Final Outstanding Transactions have hit the PTA Account. Within 90 days after budget/project end date