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Basic Mail Area Features

Basic Mail Area Features. SkillPort course: Managing conversations and organizing email in Outlook 2010. Create a New E-mail To create a new email select New E-mail from the New group on the Home tab. Use the To: button to access the address book and select recipients.

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Basic Mail Area Features

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  1. Basic Mail Area Features SkillPort course: Managing conversations and organizing email in Outlook 2010

  2. Create a New E-mail To create a new email select New E-mail from the New group on the Home tab. Use the To: button to access the address book and select recipients. Complete your subject and message then click Send to execute the email.

  3. Inbound Mail To read an email, select it from the inbound mail column and it will open in the reading pane to the right. Delete, Reply, Reply All and Forward email using the Delete and Respond groups. Inbound mail column Reading pane

  4. Viewing Mail You can change your view of the inbound mail column by using the View tab in the Mail area. Inbound mail can be arranged by Date, From, To, Categories, or Flags. Click the selection in the Arrangement group under the View tab to change to inbound mail column. Inbound mail column

  5. Viewing Conversations You can view mail by conversations. Use the View tab and check ‘Show as Conversations’ in the conversation group. Use Conversation Settings to select how the conversation is displayed.

  6. Creating Folders and Moving Mail Create a folder by right-clicking on the inbox and select New Folder. You can move email into folders you have created for organization. Select the email to move, from the inbound mail column, then select the Move button in the move group. Folders you have created with be listed alphabetically.

  7. Color Categorizing You can organize emails by designating a color category for emails of a specific subject or issue. This provides a quick visual tool for filtering emails.

  8. Categorizing by Flags Flagging emails provides a way to create reminders for responding to emails and flagged emails appear in your daily to-do list at the right side of the mail interface. To flag an email, right click on the flag in the inbound mail column and select when to respond. Select a reminder from the dropdown list to set a reminder. This can also be done by selecting the Follow Up button in the Tags group. Inbound mail column

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