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Wider Perspectives: Collaboration on Storage and e-Science Content Catherine Nicholson SCURL Development Director. CASS Project – Timescale & Aim. November 2001 to April 2002 Carnegie Trust for the Universities of Scotland & SCURL

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Wider Perspectives:Collaboration on Storage and e-Science ContentCatherine NicholsonSCURL Development Director


CASS Project – Timescale & Aim

  • November 2001 to April 2002

  • Carnegie Trust for the Universities of Scotland & SCURL

  • Aimed to determine the optimal model for a collaborative storage and delivery service for valuable but lower-use materials research materials held in Scottish University libraries


Local background

Local Background

1950’s Scottish Central Library considers de-duplicated central reserve – proposal abandoned

1996 University of Paisley Study for West of Scotland HEIs - inconclusive

2001 SPIS: Shared Preservation in Scotlandfinal report - strong recommendation for store


Wider Background

  • Anderson & Follett Reports

  • BL/HE Task Force ‘Study of Collaborative Storage of Library Resources’ 2001

  • RSLP Report ‘Barriers to Resource Sharing Among Higher Education Libraries’ 2002

  • RSLG Final Report 2003

  • SCURL collections work – Conspectus, RCO, CAIRNS, SCONE, SALSER


Space –

the final frontier…?

  • Continuing growth in print output

  • Acquisitions exceed discard

  • IT facilities – machines & support

  • Teaching & Learning space

  • Study space

  • Social space


Space Pressures

  • Little capital investment in new library buildings

  • Creation of local stores

  • Environmental conditions

  • Duplication of lesser-used materials

  • Increased costs

  • No overall collection strategy for this type of material


We are not alone…

  • International collaborative storage facilities

  • Australia – CARM Centre

  • US – many examples eg WRLC, Boston, California

  • UK – HEFCW ‘ HELP’ Project

  • UK – English Regions eg West Midlands

  • IFLA- National Repository Library of Finland Conference of Repository or Storage Libraries 1999


Model that would...

  • Reduce costs at local level

  • Free valuable space

  • Enhance access through joint ownership

  • Reduce costs at national level through de-duplication and joint maintenance

  • Provide safe storage

  • Provide optimum conditions for preservation

  • Share costs beyond HE through cross-sectoral/cross-domain co-operation

  • Introduce monitoring mechanisms to determine ongoing value


Requirement

Costs

Collaborative Storage Issues

Ownership

Selection & Deduplication

Security & Insurance

Collection

Management

Storage type and Environmental conditions

Retrieval & Access

SLA

Staffing & Facility Management

Location


CASS Outcomes 1 -Library Community

  • Ownership and management by separate body

  • Ownership - ceded subject to legal compliance- should be the norm

  • De-duplication - agreement with need for care in initial stages

  • Cataloguing - material must be catalogued for inclusion and catalogue must be CAIRNS-compliant

  • Inter-Lending - available to CASS members initially

  • Location - no general agreement though need for good infrastructure essential


CASS Outcomes 2 -Library Community

  • Onsite consulation facilities

  • Delivery methods - electronic/fax/physical

  • Delivery - 24 hour except weekends and public holidays

  • Physical condition of materials

  • Environmental conditions - close to BS 5454:2000

  • Service Level Agreement - flexible realistic targets



Research community survey

Research Community Survey

Attitude to remote storage

  • Acceptable - 57%

  • Inconvenient - 36%

    Delivery times

  • 24 hours - 55%

  • 48 hours - 41%

    E-Delivery

  • Desirable - 53%

  • Essential - 36%


Archival requirements

Archival Requirements

Interest expressed from SCURL in storage for archives and records led to issue of questionnaire

Space required for archives and non-current records

Secure areas

Joint disposal

Temporary holding facility

Not as suited to a collaborative approach

Continuing discussion through SUSCAG on requirement


Cass post project developments

CASS: Post Project Developments

Final Report June 2002 http// scurl.ac.uk/

SHEFC bid under Strategic Change Grant Initiative November 2002

Unsuccessful outcome - ‘ not convinced that the proposal adds significantly to the range of services currently offered by the BL and NLS’


CASS: Model to SHEFC

  • Partnership proposal with National Library of Scotland

  • Capital for new build to house CASS and NLS Inter-Library Services £3.5 m

  • Joint funding from SHEFC and SEED

  • Building available FY 2004-05


CASS: Financial Model to SHEFC

  • 10 Year period

  • SHEFC capital funding to allow initial two year rent-free period for contributors

  • Two-tier membership to allow maximum participation

  • Recurrent funding Year 3 from institutional subscriptions based on FTEs, block grant & storage requirements


CASS: Cost Elements

Inclusive rate per linear metre to cover:

  • 15,000 lm of compact storage with expansion room

  • Maintenance, utilities and running costs

  • Two full-time staff members

  • Communications charges and postage for letters

  • Fixed rate for five years with capped increases thereafter up to ten years


CASS: Uncosted Elements

Not covered in inclusive rate:

  • Cataloguing and inventory systems hardware, software

  • Support and maintenance for above

  • Cataloguing costs

  • Costs of selection for storage/de-accessioning/disposal

  • Costs of initial delivery to store

  • Postage/courier costs for packets


CASS: The Way Forward

  • New National Librarian

  • Continuing discussion with National Library of Scotland

  • New service and estates strategy

  • CASS written into these

  • Original needs assessment reviewed

  • Ongoing support from members


CASS: The Pilot Study 2003

  • Based in NLS Causewayside building

  • Initial 2,500 lm space available now

  • Room for short-term expansion

  • Benefits- determination of the true costs

    - resolution of issues

    - paves way for full facility

    - deep resource sharing in practice


CASS: The Pilot Project

Initial Library Members

  • Edinburgh University

  • St Andrews University

  • Paisley University

  • Stirling University

  • Glasgow Caledonian University

  • Royal Scottish Academy of Music and Drama


Pilot Project: Next steps

Meeting of stakeholders to discuss:

  • Timetable

  • Project Management

  • Service Level Agreements with NLS

  • Contracts

  • Feasibility of implementing CASS Project outcomes eg de-duplication, collective ownership

  • Exit strategy


‘It seems to me clear that a book which is worth keeping at all ought to be kept accessible; that is, where it can be found, on demand, with a reasonable expenditure of time and labor.

The problem, then, is to devise a mode of storing disused books, so that they may be kept safe and accessible, and yet at a low cost for shelter and annual care.’

Charles William Eliot (1902)


Siswg science information strategy working group
SISWG at all ought to be kept accessible; that is, where it can be found, on demand, with a reasonable expenditure of time and labor.Science Information Strategy Working Group


Purpose at all ought to be kept accessible; that is, where it can be found, on demand, with a reasonable expenditure of time and labor.

Investigate widening access to scientific material through national licensing for all the sectors in Scotland

Members

  • SCURL

  • SLIC

  • NLS


Triggers & Influences at all ought to be kept accessible; that is, where it can be found, on demand, with a reasonable expenditure of time and labor.

  • Jan 2001 – Science Strategy for Scotland

  • July 2001 - £1m boost for science in Scotland

  • Dec 2001 – Closure of the NLS Scottish Science Library

  • National initiatives especially FinELib


The Plan at all ought to be kept accessible; that is, where it can be found, on demand, with a reasonable expenditure of time and labor.

Consultation process with

  • Publishers

  • Aggregators

  • Potential Stakeholders

  • Scientific community

    Aim to approach Scottish Executive with package for funding during 2003/04


Benefits at all ought to be kept accessible; that is, where it can be found, on demand, with a reasonable expenditure of time and labor.

  • Widening access to scientific content

  • Reduced costs and administration through centralised approach

  • Potential contribution to education, research and industry in Scotland

    Outcome?

    Watch this space!


Thank you! at all ought to be kept accessible; that is, where it can be found, on demand, with a reasonable expenditure of time and labor.

For further information on SCURL please look at our web site

http://scurl.ac.uk/


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