Effective Health Presentations

1. Effective Health Presentations Sherolin Daley, Speaker (Partly derived from “Effective Public Speaking,” by the Women’s Ministries Leadership Certification Program)

2. The #1 Fear Among Americans is Public Speaking

3. The #1 Fear Among Americans is Public Speaking • The purpose of this presentation is to equip you with some basic knowledge in making public Health Presentations. The more prepared you are is the better you will be able to face this common fear.

4. Some Topics to be Discussed… • Reaching the Audience • Body Language and the Art of Delivery • Making Mistakes – Don’t Sweat the Small Stuff • Types of Public Presentations & Speaking Styles • Methods of Delivery • Creating the Speech Outline • Using Visual Aids

5. Types of Public Presentations • Informative • Persuasive • Entertaining

6. Think of a Speaker Whom You Will Never Forget…. • What is it about him or her that is so memorable? • Now think of the worst speaker you have ever heard. What did each person do or not do that turned you on or off? Your evaluations likely fall into distinct categories….

7. Types of Speaking Styles • Cool Presenter • Hot Presenter • Dull Presenter

8. Types of Speaking Styles • Cool Presenter • Hot Presenter • Dull Presenter • Which Type Are You? • Which Type Do You Want to Be? • The Best Style Blends Hot & Cool and Avoids Dull!

9. Delivering the Goods • Methods of Delivery Include: • Reading a Manuscript Verbatim • Reciting from Memory • Speaking Impromptu • Speaking Extemporaneously • Which do you usually use? • Which do you think is the most effective for health presentations? Can this answer depend on the situation and setting?

10. How Long Should I Talk?

11. As long as I need to in order to get the point across, no more!

12. Know Your Audience

13. How you address your audience will depend greatly on whom you are addressing: • Superiors • Peers • Team Members • Special Interest Groups • Mixed Groups • Know Your Audience! • Tailor-Make Your Presentation to the Group

14. Time to Outline • One effective method of speaking uses both a PREPARATION OUTLINE and a SPEAKING OUTLINE. • Note the difference between the two types…

15. Preparation Outline Speaking Outline • Has Introduction, Body, & Conclusion (Appeal) • Condensed Version of Preparation Outline • Helps you remember what to say • Has Key Words & Phrases for Trigger Words & Thoughts You Want to Remember • That is, Has Same Words but Different Visual Framework

16. The Preparation Outline • Introduction • Body • Conclusion (Appeal)

17. The Speaking Outline • Create in such a way that it is not a “security blanket” • Most of your time should be spent connecting with your audience by maintaining eye contact

18. Visual Aids

19. Visual Aids • An old saying tells us that one picture is worth a thousand words. • 85% of our knowledge comes through visual impressions • With visual aids, the retention is 82% within 24 hours and 62% three weeks later • Without visual aids, retention declines to 62% within 24 hours and drops to 20% 3 weeks later.

20. There are many types of visual aids: Objects, Models, PowerPoint Presentations, Photos, Video Clips, Graphs, Drawings, Transparencies, Computer-Generated Graphics, Using People As Examples, Bringing Books That You Will Refer To, Etc.

21. Visual Aid Tips • Avoid Using a Chalkboard. • Too distracting, causes you to turn your back to the audience • Prepare Visual Aids in Advance • Make Sure Your Visual Aids are Large Enough • They lose effectiveness if they cannot been seen by everyone

22. Visual Aid Tips Contd. • Avoid Passing Visual Aids Among the Audience • It distracts them from listening to you • Display Visual Aids Only While Talking About Them • Talk to Your Audience, Not Your Visual Aid • Practice With Your Visual Aid • Rehearse your gestures & handling it

23. Visual Aid Tips Contd. • Real Objects Make Good Visual Aids • Like food – an apple, for instance • Computer Presentations are Great, but Remember that the More Technology You Use is the More Technical Problems You Must be Prepared to Handle!

24. Visual Aids - Handouts • Most speakers do not use handouts, but speakers who use handouts get better responses. Audiences love handouts. • However, giving handouts beforehand is distracting

25. Flubs & Things • “Let me try that one more time…” • “Let me correct that by saying…” • “What I really meant to say was…”

26. 55% of what you commun-icate is delivered by your body language! Body Language

27. Body Language Includes: • Body Posture • Hand Gestures • Eye Contact • Facial Expressions

28. Body Posture • Try to stand erect. Pacing is okay, but too much pacing is distracting and hard to follow

29. Hand Gestures • Put hands at side, not behind your back, in your pockets, or in front of you. These can make the audience focus on your hands • Use an open palm rather than a closed fist • Keep your hand gestures at chest level or above

30. Hand Gestures • There is no need to hold onto the podium

31. Hand Gestures • Try to keep your gestures natural, matching the mood of what you are saying. • Try not to fidget with objects in your hands. Focus on your message more than your body (or feelings of self-consciousness).

32. Eye Contact • The quickest way to establish a bond, once done pleasantly • Avoiding gaze is the quickest way to lose your audience! • Spend 80-90% of your the looking into the eyes of the audience to whom you are speaking

33. Eye Contact • Look at different parts of the audience, not just one • Eye contact varies depending on the size of your audience • Look for the cheerleaders (smilers and nodders); don’t focus on the negative people

34. Facial Expressions • Very Important! • A Smile is the Easiest & Cheapest Way to Improve Your Looks On or Off the Platform

35. Work on these 4 Areas of Body Language! • Body Posture • Hand Gestures • Eye Contact • Facial Expressions

36. Winning Conversation/Sweet Talking • The tone of the voice represents 38% of any message delivered • It can be inviting or it can push people away

37. Winning Conversation/Sweet Talking • The voice can be loud, soft, harsh & angry, or mellow & soothing

38. Winning Conversation/Sweet Talking • Voice pitch, volume, tone, speed, number & length of pauses, stammering, intensity, & emotion conveyed all give meaning far beyond the words themselves

39. Winning Conversation/Sweet Talking • Slightly fast talking is better than slow because it conveys charisma, but too fast is irritating • Rhythm and flow can be used to emphasize certain points • Lowered, subdued tones can be used to gain attention, as opposed to angry, loud tones • Try to convey love, caring, and warmth

40. Winning Conversation/Sweet Talking • Try to watch your diction • For example: “ask,” not “ax,” and “picture,” not “pitcher” • Another example: the “t” in “often” is a common one that is not pronounced and so forth • Try to cut filler words (“ah,” “like,” “you know,” “um”). Replace them with brief silence.

41. PRACTICE!!!!!!!!!!!!!!!!! • Prepare Your Speaking Outline • Practice Your Presentation Aloud Several Times Using Only the Speaking Outline • Polish and Refine Your Delivery • Give Your Talk

42. Don’t Sweat the Small Stuff!!!

43. Other Considerations • Orchestrate the Environment (The Room) • Room Setting • Seating Arrangements • Other Considerations • Temperature • Welcoming Guests & Starting Conversation • Having Recorded Music

44. Other Considerations • This includes lighting, temperature, décor, and room arrangement • The door should be at the back • The room should look a little crowded - not packed, not empty • Also, remember that people have personal space. They key is to be close enough but not too close as a speaker

45. Personal Appearance

46. Personal Appearance • American Airlines saved $40,000 in one year by eliminating one olive from each salad served customers flying first class. Little things do matter… even when you are giving a talk!

47. Personal Appearance Contd. • Remember that as a speaker, you are being judged from the moment you enter the room • This should not be frightening but should be encouraging of your best performance • General Guidelines…

48. Personal Appearance General Guidelines • Traditional dress is best – a dress or a suit • Dresses should be below the knee, with sleeves, not too tight, with no revealing neckline. There should be nothing that causes the audience to question your professionalism

49. Personal Appearance General Guidelines • Avoid fabrics that wrinkle easily • Leave your handbag on your seat; do not take it with you on stage • Professional, credible colors are subdued and solid • Higher necklines and tailored suits are favorable • Choose comfortable shoes

50. Pump Up The Volume: Using A Microphone • A microphone is not a replacement for vocal performance • Try to get a hands free microphone • Adjust the position and volume before speaking; do not let it block your face