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The EVVRS The Electronic Violence & Vandalism Reporting System Training: Winter, Spring 2009 Today’s Objectives Become familiar with all system features Reporting Incidents of Students with Disabilities : Understanding the changes made to the Offender Information Page.

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The EVVRS

The Electronic Violence & Vandalism Reporting System

Training: Winter, Spring 2009


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Today’s Objectives

  • Become familiar with all system features

  • Reporting Incidents of Students with Disabilities: Understanding the changes made to the Offender Information Page.

  • What to report: Avoiding under- and over-reporting, and misreporting.


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Where do the data go?

  • Commissioner’s Report to the Legislature

  • Public Access Site http://www.state.nj.us/education/schools/vandv/index.html

  • U.S. Department of Education

    • The NCLB Consolidated Performance Report

      • Reasons for Suspensions

      • Students disciplined (reason, grade)

    • Gun-Free Schools Report (Firearms)

    • Students with Disabilities Suspension Report


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A Quick Tour of the System

  • System documents

  • Entering data

    • VV-SA Incidents

    • Other Suspensions

  • Modifying data


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Reporting Disciplinary Incidents of Students with Disabilities

Suspension, Expulsion, 45-day Removals


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Federal and State Requirements DisabilitiesSuspensions

  • The IDEA requires submission of disciplinary data by November 1 of each school year

  • Suspensions – at least half of the school day

    • Violations of the schools code of conduct

      • Disruptive behavior, late to class, disrespectful behavior, etc.

    • Out of school suspensions

      • More than 10 cumulative school days in a school year

      • More than 10 consecutive school days in a school year

    • In school suspensions

      • Must be reported, even if services were provided

      • If services provided, the suspension is not counted towards the 10 days for a Manifestation Determination


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Expulsions Disabilities

  • Under IDEA students with disabilities may be expelled

    • If the behavior was not a manifestation of the student’s disability

    • Services must still be provided

      • May be provided in a location other than the placement at the time of the incident

        • Alternative school

        • Home instruction


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45-Day Removals Disabilities

  • Unilateral removals

  • School officials may remove a student with disabilities for 45 calendar days for the following:

    • Weapons

      • The student carries a weapon to or possesses a weapon at school, on school premises, or to or at a school function under the jurisdiction of an SEA or an LEA; or

    • Drugs

      • The student knowingly possesses or uses illegal drugs, or sells or solicits the sale of a controlled substance, while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA; or

    • Serious bodily injury

      • The student has inflicted serious bodily injury upon another person while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA.


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Removal by an ALJ Disabilities

  • To remove a student for dangerousness, a district must request a due process hearing

    • An administrative law judge from the Office of Administrative Law may remove a student with a disability to an interim alternative educational setting because there was a likelihood that continued placement in the current educational setting would result in injury to the student or other students.


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Data Collection Forms Disabilities

  • Report of Suspension/Removal of Students with Disabilities, for Other Reasons, including Offender Information

  • VV-SA Form


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Report of Suspension/Removal of Students with Disabilities Disabilities(Revised)for reasons other than violence, vandalism, weapons or substance abusefor the Electronic Violence and Vandalism Reporting System (EVVRS)2008-2009

School ______________________________

Incident Information

Incident Number: ________________ The EVVRS generates the incident number upon data entry.

Location of Incident: cafeteria, classroom, corridor, other inside school, school grounds, bus, building exterior, district office, other outside, school entrance, off-site program (____________)

Date of Incident: ________________ Time of Incident: ___________ ___ Bias

Police Notification: __None __Yes, complaint filed __Yes, no complaint filed __Gang-Related

Contact Name: _________________________ Contact Phone: ________________

Brief Description of the Reason for the Suspension: ___________________________________________________________

 __________________________________________________________________________________________________________

Offender Page Information

Student ID#:________________________

___Was the student suspended or removed from his/her educational setting?

__Yes __No

If yes, check the disciplinary action taken:

__Expulsion __In-school suspension* __Out-of-school suspension

Number of days suspended or removed for this incident:__________

Program/services provided upon disciplinary action (Check one):

__None __Assignments __Academic Instruction (only) __Support Services (only)

__Educational Program (academic instruction and support services)

__In-district alternative program* __Other in-district setting

__Out-of-district alternative program* __Home instruction __Other out-of-district setting

*District board of education or Department of Education approved only


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VIOLENCE, VANDALISM, AND DisabilitiesSUBSTANCE ABUSE (VV-SA) OFFENDER INFORMATION, 2008-2009 (Revised)

Please complete the following information for EACH offender involved in the incident.

OFFENDER TYPE STUDENT ID NUMBER_______ STUDENT NAME:______________________

____ Regular education student (Students of the school only) (Students of the school only)

____ Student with a disability

____ Student from another school

____ Non-student System-Assigned Incident Number_____________

For students of this school only, check the items which describe any action taken regarding this offender.

Removal: Was the student removed from his/her educational setting? ____Yes Use Group A or B, Action Taken ____No Use Group C, Action Taken

Disciplinary action taken: Group A, All Students: ____Expulsion ____In-school suspension ____Out-of-school suspension

Group B, Students with disabilities only: ____Unilateral removal ____Removal by ALJ

Group C, All students: ____None ____Detention ____Other

Days removed or suspended: _________________

Program/Services provided upon disciplinary action: ____None ____Assignment(s) ____Academic Instruction (only) ____Support Services (only)

____Educational Program (Academic Instruction and Support Services) ____*In-district alternative education program ____Other in-district setting

____*Out-of-district alternative education program ____Home Instruction ____Other out-of-district setting

Offender caused: ____ Bodily injury ____Serious bodily injury Offender incurred: ____ Bodily injury ____Serious bodily injury

*District Board of Education or Department of Education approved only

For students of this school only. Check the categories that describe the offender.

GRADE: ___PRE K ___K ___1 ___2 ___3 ___4 ___5 ___6 ___7 ___8 ___9 ___10 ____11 ___12 ___Un-Graded

GENDER RACE/ETHNICITY LEP: ____ Check if “Yes”

____ Male ____ American Indian

____ Female ____ Asian or Pacific Islander Section 504: ____ Check if “Yes”

____ Black or African-American

____ Hispanic or Latino

____ White (Not Hispanic)

SPECIAL EDUCATION ELIGIBILITY CRITERIA

____ Autism ____ Hearing impairments ____ Other health impairments ____ Speech language impairments

____ Deaf-blindness ____ Multiple disabilities ____ Orthopedic Impairments ____ Traumatic brain injury

____ Emotional disturbance ____ Mental retardation ____ Specific learning disabilities ____ Visual impairments

Check the type of incident involving this offender:

_____ Violence _____ Vandalism _____ Weapon _____ Substance Abuse


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Increase in Other Suspensions Disabilities

  • Over the past five years, the number of suspensions of students with disabilities for reasons other than violence and vandalism has increased, dramatically so in 2007-08.

  • With the stress on Removal, the number is certain to increase.

  • Districts should review their data recording and entry procedures accordingly.


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Two Levels of Injury DisabilitiesA Change from 2007-08

  • Bodily injury: Examples include concussions, fractured or broken bones, or cuts requiring stitches. Injury which requires professional medical attention but is not considered serious as defined below.

  • Serious Bodily Injury: Involves--(A) a substantial risk of death; (B) extreme physical pain; (C) protracted and obvious disfigurement; or (D) protracted loss or impairment of the function of a bodily member, organ, or mental faculty.


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Which Type of Injury? Disabilities(see notes for answers)

  • A student is blinded in an assault

  • A student’s arm is broken in a fight

  • A student gets a bloody nose in a fight

  • A student is assaulted with a knife; stitches are required to close the wound


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Let’s Practice Disabilities

  • “Group up” with your neighbors

  • Take out the “Other Suspension” Form and the VV-SA Form

  • Pick a “Group Leader”

  • Pick a recorder who will complete one of the forms for the group.


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A student with disabilities: DisabilitiesWhich form? See Notes.

  • skipped detention and received a half-day ISS

  • cursed a teacher and received an eight day ISS

  • breaks the wrist of another student and threatens others

  • brings a handgun to school


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New on the EVVRS in 2009 Disabilities

  • Incident Screen: Local # (optional)

  • Offender Screen: Removal, ISS, OSS, new options and requirements in Program Provided, Injury (two questions, two levels)

  • Victim Screen: ID for School Personnel (keep track as there is no edit check), injury (one question, two levels), non-specific group as victim type


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Offender Information Screen Disabilities

  • Removal – Select ‘No’ only if the student was not removed from his/her educational setting.

  • If a student was placed in an in-school “crisis room,” for example, select In-School Suspension for Action Taken and the appropriate Program Provided.


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Offender Information (cont.) Disabilities

  • Edit checks

    • “Days Suspended” must be > 0 (greater than zero) unless Action Taken is from Group C. Can be one-half (.5) day.

    • If “Days Suspended” >= 5, then Program Provided must be selected. If fewer than 5, then selection of Program Provided is optional (but recommended)


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Victim Information Screen Disabilities

  • Unspecified Group as Victim Type – Used, for example, when:

    • whole class is threatened (threat is recognized as serious, some probability of occurring

    • “Students in this school” are threatened

    • Not used for bomb threat


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Victim Screen (cont.) Disabilities

  • ID for School Personnel

    • Why? Will allow for unduplicated count

    • Any combination of letters and numbers of three digits or more

    • Assign the same number to one individual

    • System does not check for previous entry of the number (no edit check)


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Entering Data Disabilities

  • Wait until you have all the information

  • Pick the right form (i.e., type of incident)

  • Incident Page: Always include location

  • After making correction, check school name, offender type, victim type (they may revert to the default value)

  • Victim of Violent Criminal Offense? If yes, enter information.


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Underreporting, overrepporting and misreporting on the EVVRS Disabilities

  • Regroup.

  • Handout: “How would you classify . .”

  • From either Group A or B, decide as a group how you would report the incident described. Write it down.

  • Refer to your Incident definitions.

  • Be prepared to discuss. Expect disagreement.


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Underreporting, overrepporting and misreporting on the EVVRS (cont.)

  • Write a description of an incident that you think a district:

    • might report, but should not

    • might not report, but should

    • might report, but misclassify (what error would they make?)


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EVVRS Data – When the Department monitors (cont.)

  • Sharp declines sustained over 3 years;

  • Gap between expected vs. actual (based on size and type of school)

  • Observations made in QSACC visits

  • Complaints by citizens or staff

  • All four factors are examined together to select districts/schools to monitor


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EVVRS (cont.)

  • Questions?

    • Tech Support: [email protected]

    • Private Schools for the Disabled: [email protected]

    • Tech Support Phone: 609-292-1288

    • Using the EVVRS, DVD

    • User Manual, FAQs


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EVVRS Revision for 2009-10 (cont.)

  • What would you like to see

    • added,

    • changed and/or

    • Deleted?

  • What kind of reports would be most useful?

  • E-mail [email protected] with ideas


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April EVVRS Training (cont.)Repeat of February Training

  • 23rd Kenilworth Inn

  • 29th Robert Wood Johnson

  • 30th Gloucester Co. Office, Sewell

  • AM & PM sessions planned

  • Register @ http://education.state.nj.us/events/