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Faculty Advisor Training. "Good advising may be the single most underestimated characteristic of a successful college experience." Light, R.J. (2001) Making the most of college. Cambridge, MA: Harvard University Press. Why Advisor Training?.

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Faculty Advisor Training

"Good advising may be the single most underestimated

characteristic of a successful college experience."

Light, R.J. (2001) Making the most of college. Cambridge, MA: Harvard University Press.

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Why Advisor Training?

  • Consistency in advising information given to students and faculty

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SSARPG Committee

Renee Butler, ENGR

Fred Hartfield, CSEJennifer Louten, A&SSimin Nasseri, ETMPeter Pittman, ACCJon Lindsay, ATTICPhyllis N. Weatherly, CCCtr

Dawn Ramsey, Faculty Growth and Development

2011 Advising Fellows

Peter Pittman, ACCPhil Patterson, A&SGreg Conrey, ETMLance Crimm, ENGR

SSARPG Teaching Fellow:Becky Rutherfoord, CSE

Planning Committee

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What is Academic Advising?

Academic advising is a systematic student-centered developmental process consisting of active communication and information exchange. In this process the students and advisors develop a collaborative relationship resulting in a successful academic experience. The students are empowered to clarify life/career goals consistent with their interests, values, skills and abilities. Together the students and their faculty advisors develop an educational plan and identify the necessary services and contacts to assist students in achieving their maximum educational potential. In this process the faculty advisors are facilitators who provide guidance, referrals, and ongoing evaluation of the student's progress.

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Advisor Training Outcomes

Full-time FacultyUpon completion of the 4-hour Faculty Advisor Training participants will be able to:1.  Understand expectations for faculty concerning advising.2.  Identify available SPSU services for student referral.3.  Use the Advising website and the Advisory Resources available to faculty.4.  Explain the requirements for majors in degrees offered in their department.5.  Explain basic Core curriculum requirements and access available resources (materials and Core experts) for Core questions.6.  Assist their advisees in developing an academic plan.7.  Inform advisees to career options and resources in their discipline.8.  Understand the SPSU admissions process for various student groups (undergraduate, graduate, online, transfer, etc.).9.  Understand the SPSU registration process, policies and procedures.

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Board of Regents

  • BoR Policy Manual 3.9 Academic Advisement

  • Each institution shall establish training sessions associated with academic advising such that faculty advisors are aware of the rules and regulations associated with the core curriculum, academic transfer, student status, and grading policies.

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President’s Charge to SPSU

Graduation Report to the Regents Taskforce–May 4, 2010

Strategic Plan for 2010-2013

Goal 1. To increase the number of graduates who are well prepared for work and for life.

Objective: Increase the success (including retention rates and graduation rates) of enrolled students.

Key indicators:

  • Develop and implement an early-warning system.

  • Provide additional training for academic advisors.

  • Fully implement and assess the University’s Quality Enhancement Plan by 2012.

  • Develop and implement departmental plans to match the University’s goals for retention and graduation rates.

  • The objective and key indicators above are linked to USG Strategic Plan

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Strategic Plan

  • The new strategic plan includes the University’s specific goals for improving retention rates (to 84% by 2013) and

    six-year graduation rate (to 40% by Fall 2013, for the cohort that entered in 2007).

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Dean’s Council

Enhancement of advising at SPSU is an important part of our Retention, Progression and Graduation Plan (RPG) and our Quality Enhancement Plan (QEP). Both call for “strong faculty advising” and a strong “advising safety net”. All full time faculty have advising as a part of their responsibility. Also, advising will be a significant part of the faculty evaluation process. P&P 308.0 – Academic Advising identifies that academic advising is designed to help students with a variety of tasks, such as the following: •        Interpreting University System and institutional requirements •        Clarifying career goals •        Developing suitable educational plans •        Selecting appropriate courses and other educational experiences, such as co-op •        Seeking assistance from institutional and community support services such as the Career and the Counseling Center, when appropriate •        Finding a way out of academic difficulty or probation •        Monitoring progress toward academic goals•        Understanding thesis and project guidelines (for graduate students)

The training offered through the SSARPG Committee is designed to support our

faculty and provide the required training identified in P&P 308.0.

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Who Advises SPSU students?

  • Full-time Faculty

  • Academic Advisors (professional)

  • Part-time Faculty

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Advising vs. Counseling


Assist with academic requirements and academic planning


Recommend appropriate classes, and interpret test scores

Refer to campus resources including counseling


Professionally trained

Provide therapy for personal growth

Teach coping skills and stress management

Offer career assessments

Facilitate college adjustments

Provide crisis counseling

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Retention, Progression, Graduation (RPG)

Six-year graduation rates

  • Fall 2002 Cohort (2008) = 29.76%

  • Fall 2001 Cohort (2007) = 24%

    Freshman retention rates

  • Fall 2007 cohort = 78.59%

  • Fall 2006 cohort = 75.94%

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Legal Issues in Advising

  • Potential Liability Issues

  • The importance of accurate record keeping

  • Disclaimer Forms?

  • ADA/504

  • Family Educational Rights and Privacy Act (FERPA) 1974

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Ethical Issues in Advising

  • Limits of your expertise

  • Acknowledge what you don’t know

  • Making referrals

  • Continuous learning

  • Avoid dual relationships

  • Response time to advisees

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Quality Enhancement Plan (QEP)

  • Connection between QEP and Advising

    • Source of Mandatory Academic Planning

    • Advisors to assist student with mandatory two- year academic plan

    • http://www.spsu.edu/qep/

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National Academic Advising Association Statement of Core Values

Academic advising is integral to fulfilling the teaching and learning mission of higher education.

Academic advising has three components: curriculum (what advising deals with), pedagogy (how advising does what it does), and student learning outcomes (the result of academic advising).

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Characteristics of Good Advisors

  • Knowledgeable

  • Student-centered

  • No-nonsense

  • Professional

  • Available/responsive

  • Experienced 

  • Assertive--expect student to participate and perform

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Admissions at SPSU

  • Admit Types

    • Freshman (FTFT - First time, full-time; transfer with <30 credit hrs)

    • Transfers

    • Transients

    • International

    • Graduate

    • Others

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“Catalogs as Contracts”

  • Initial catalog

  • Future catalog

  • Graduation catalog

  • Degree Audit

    Catalog can be found on Registration page

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Initial Registration Process

  • Admitted to SPSU

  • Attend Undergrad or Grad Orientation

  • Get advised

  • Prepare schedule

  • Register in BANNER

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Registration for Current Students

  • Prepare or review 2-year Academic Plan

    • Consult major curriculum requirements

  • Review Schedule of Classes

  • Meet with advisor as required

  • Finalize course selection (Banner notes or advising sheets)

  • Student self registers in Banner

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Registration Topics

  • Prerequisites

  • Link Errors

  • Transfer Credit

  • Incompletes

  • Withdrawals (Drop/Add)

    • Deadline, after deadline, faculty

    • initiated (new process)


  • Overrides

    • Do’s and Don’ts

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Registration Topics (cont’d)

  • College Level Examination Program (CLEP)

  • Credit by Examination – Departmental Discretion; $50 per test (NO credit for work experience)

  • Advanced Placement

    • AP website http://www.spsu.edu/home/prospective/apply/ap.html

  • Academic Standing

    • Probation (term & cumulative)

    • Suspension

    • Deferred Suspension

    • Petitioning for Reinstatement

    • Appeals Procedure

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  • SPSU’s “official” student records system

  • In BANNER you can:

    • Obtain class lists

    • Enter student’s grades

    • Update information

    • Others?

  • Faculty view vs. student view

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Day One is Done!

Homework Scenarios

  • Tony

  • Bill

  • Amy

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Degree RequirementsThe USG Core Curriculum

I. General Education Requirements

Area A.Essential Skills

Area B. Institutional Options

Area C. Humanities

Area D. Science, Math and Technology**

Area E. Social Sciences**

Area F. Courses Related to the Program of Study**

**Requirements dependent upon major

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Degree Requirements (cont’d)

  • Major Course Requirements

  • Supporting Courses

  • Elective Courses

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Majors and Minors

  • Declaring a Major

  • Declaring a Minor

  • Sequencing

  • Double Major

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Repeat Courses

  • Students may take a course repeatedly

  • ONLY THE LAST ATTEMPT is calculated into the institutional GPA

  • ALL grades remain on the transcript

  • Financial Aid counts all attempts

Academic Renewal

  • Effective after an absence of 5 years or longer

  • Student must not have attended any other institution during that 5 year period

  • Details found “Registrar’s Office” section of catalog

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Recommended Class Load

What responsibilities in addition to college

does the student have?

If you are working:

  • 40 hours per week 1-6 credit hrs

  • 30 hours per week 6-9 credit hrs

  • 20 hours per week 9-12 credit hrs

  • Less than 20 hours per week 12 -15 credit hrs

  • Not working 12 -18 credit hrs

12 credit hours is full-time for undergraduates

Graduates varies by program

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Key Financial Aid Issues

  • ALL credit hour attempts are counted

  • Satisfactory Academic Progress (SAP) – F’s, W’s and I’s

    • Completion Rate 67%

  • Send students to Financial Aid Office

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Faculty Resources

  • SPSU Catalog

    • registrar.spsu.edu

  • Faculty Advising Website

    • advising.spsu.edu

  • Web Reports

    • reports.spsu.edu

  • Connect.spsu.edu

  • New Faculty Handbook

  • Campus Map

  • Student Handbook

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Delivering Bad News

“Bad News” is any information which adversely alters one’s expectation for the future.  We essentially alter their dreams.

  • “Summarize and Strategize”

    • See a Career Counselor

    • Suggest they research several majors and report back to you

  • Don’t deliver via email!

  • Alternate Career Paths- have some in your office

  • Denial to Architecture Program = "I will never have a career as an Architect“ or Denial to Graduate School = re-strategize/different routes

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Student’s Academic Plan

Beginning fall 2011,

following student’s first

registration, students

will be required to come

up with a two-year plan

and meet with their


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Final Wrap-Up

  • Faculty advising is a requirement by the BOR and an integral part of the SPSU faculty annual evaluation process

  • Training evaluation

  • This completes Advisor Training Part 1!

  • Upcoming! Part 2 and 3 leading to a Master Advisor certificate