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Bulletin 4148.0. Guidance and Resources. BUL-4148.0. Format Provides a table of contents Organizes School Site Council (SSC), Compensatory Education Advisory Committee (CEAC) and English Learner Advisory Committee (ELAC) into nine areas Function Composition Election Regulations Officers

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bulletin 4148 0

Bulletin 4148.0

Guidance and Resources

bul 4148 0
BUL-4148.0

Format

  • Provides a table of contents
  • Organizes School Site Council (SSC), Compensatory Education Advisory Committee (CEAC) and English Learner Advisory Committee (ELAC) into nine areas
    • Function
    • Composition
    • Election Regulations
    • Officers
    • Bylaws
    • Rules of Order and Records
    • Notice Procedures
    • Agenda Procedures
    • Administrative Responsibility
bul 4148 function
BUL-4148Function
  • Function sections have minimal changes from BUL-1231.
    • ELAC is aligned to the Categorical Program Monitoring (CPM) conducted by the California Department of Education
bul 4148 composition
BUL-4148Composition
  • Provides clear definitions for parents, legal guardians and community members
  • Requires documentation for parents—Pupil Accounting Report (PAR)
  • ELAC documentation is the EL Advisory Council Meeting Eligibility Roster
  • Legal Guardians must have a current court order demonstrating control over the educational rights of the child.
bul 4148 composition1
BUL-4148Composition
  • Community members must live or work within the school boundaries
  • Community members living within the school boundaries must provide evidence including:
    • CA Driver’s License or CA Identification Card
    • Property tax receipt; or
    • Rent payment receipt; or
    • Utility payment receipt
bul 4148 composition2
BUL-4148Composition
  • Community members working within the school boundaries must provide evidence including:
    • Signed affidavit from employer; or
    • Pay stub, including the business address
  • Self-employed community members working within the school boundaries must provide evidence including:
  • Property tax receipt for business; or
  • Rent payment receipt for business; or
  • Utility payment receipt for business
bul 4148 election regulations
BUL-4148Election Regulations
  • Schools must provide ten day notice for elections and five day notice for orientations
  • Orientations must occur for all stakeholder groups
  • Schools must publicize the election in a visible and accessible area; and
    • Provide written notice
    • Post in community newspaper
  • Notification must be sent to all parents in writing with a signed tear-off indicating an intent to participate
  • Each school must have at least 21 parents to conduct an election
  • Principals are responsible for staff, student and parent elections and should jointly supervise all elections.
  • Elections of various stakeholder groups that represent employees of the district should be conducted by their respective bargaining units through their elected representatives
  • Principals may count ballots in any election
bul 4148 officers
BUL-4148Officers
  • No changes from BUL-1231
bul 4148 bylaws
BUL-4148Bylaws
  • While not required by law, it is good practice for a council/committee to adopt bylaws to guide its actions
  • Bylaws clarify matters such as terms of members, election procedures, officers, etc.
  • Bylaws shall be dated and signed by all of the council/committee officers and submitted to the LD Superintendent or designee
  • Bylaws are effective upon approval by LD Superintendent or designee
bul 4148 rules of order and records
BUL-4148Rules of Order and Records
  • Strongly recommends that all council/committee meetings are conducted for a minimum of 60 minutes
  • Requires eight meeting per year, in addition to the Orientation and Election
  • Councils/committees approve minutes which become the official record of the council or committee actions and deliberations
  • Schools must maintain records of Advisory Committee recommendations to the SSC
  • Schools must maintain records of SSC review of recommendations and actions taken
  • All documentation must be kept at the school site for five years, in a secure location and made available for review during District, State and Federal reviews
bul 4148 notice procedures
BUL-4148Notice Procedures
  • All Councils/Committees fall under the Greene Act
  • Meeting notices must specify the time, date and location of the meeting and the agenda
  • Schools must post agendas at least 72 hours before meetings
  • Schools must post agendas at least 24 hours before emergency meetings
  • Agendas must be posted in a visible and accessible location
bul 4148 agenda procedures
BUL-4148Agenda Procedures
  • Council/committee cannot act on any item not described on the agenda, unless by unanimous vote it finds a need for action unknown when the agenda was posted
  • The public may address the council/committee on any items under the jurisdiction of the council/committee
  • Agendas must include an opportunity for public comments to allow discussion on any item within the subject matter of the council
  • Councils/committees should determine the length of time afforded to members of the public.
    • The length of time should be reasonable (2 to 3 minutes)
bul 4148 administrative responsibilities
BUL-4148Administrative Responsibilities
  • Principals have a responsibility to inform all stakeholder groups of the function and purpose of the SSC and the provisions of the bulletin
  • Councils/committees operate under the LAUSD Operating Norms for Advisory Committees and School Site Councils and include criteria for the conduct of members participating in meetings
  • The principal has the responsibility for the proper functioning of the council/committees
  • Principal may not veto decisions made by the SSC
  • Schools must make all possible efforts to provide interpretation services and translation of written materials
  • No voting by proxy
  • Council/committee meetings should be arranged at a time convenient for all members. It is recommended that the meeting times do not conflict with instructional times.
  • School council/advisory committee meetings are public meetings discussing District policy matters. Therefore, staff, council/commitee members, or members of the public have a right to make audio recordings of the meetings.
  • Any materials provided to councils/committees should be made available to any members of the public who request the materials
bul 4148 administrative responsibilities1
BUL-4148Administrative Responsibilities
  • School must retain documentation for five years including:
    • Orientation, Election and Meeting announcements;
    • Verification of parent and community documentation;
    • Agendas;
    • Sign-Ins;
    • Minutes;
    • Motion Forms;
    • Advisory Committee Recommendation Forms; and
    • School Site Council Decision Forms
bul 4148 resources
BUL-4148Resources
  • Bulletin contains samples of all required documentation, including:
    • Orientation, Election and Meeting announcements;
    • Verification of parent and community documentation;
    • LAUSD Operating Norms for Advisory Committees and School Site Councils
    • Agendas;
    • Sign-Ins;
    • Minutes;
    • Motion Forms;
    • Advisory Committee Recommendation Forms; and
    • School Site Council Decision Forms
  • Also contains minute correction forms and sample speaker lists
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