This project is co-financed by the European Union and the Republic of Turkey

1. Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey This project is co-financed by the European Union and the Republic of Turkey Project Development Logical Framework Approach:Basics Ankara, 13 September 2011 Gerbrand.vanBork@ecorys.com IPA Funds Programme Management 12-19 sept. 2011

2. Objectives This project is co-financed by the European Union and the Republic of Turkey • After this session, you know: • How a project is well designed, • How to recognise risks in project design, • How to recognise ‘bad projects’, • What are good indicators for quantification of outputs,results and impacts IPA Funds Programme Management 12-19 sept. 2011

3. Content This project is co-financed by the European Union and the Republic of Turkey Project design, using the LogFrame Approach What is a good project? Indicators for quantification of outputs, results and impacts Group exercise IPA Funds Programme Management 12-19 sept. 2011

4. This project is co-financed by the European Union and the Republic of Turkey Project Design, using the LogFrame Approach IPA Funds Programme Management 12-19 sept. 2011

5. What is a Project? This project is co-financed by the European Union and the Republic of Turkey • Economically indivisible series of activities for a precise technical function • Identified outputs and objectives • Clearly defined beginning and end • A programme is a heterogeneous group of measures and projects IPA Funds Programme Management 12-19 sept. 2011

6. Project Design: Tasks This project is co-financed by the European Union and the Republic of Turkey • Responsibilities of End Recipients: • Designing of project proposals (concept notes or OIS) and submitting these to OP Body • Responsibilities of OP Body: • Compliance with the sectoral strategic documents • Verifies technical quality of the project proposal (OIS) • Verifies if the OIS meets the eligibility criteria for IPA measures • Ensures the national financial contribution for the project IPA Funds Programme Management 12-19 sept. 2011

7. Elements of Project Design This project is co-financed by the European Union and the Republic of Turkey • Why:the problem or need and wider objectives • What: activities, results and project purpose • How:internal and diagonal logic: • Indicators for monitoring and evaluation • Risk analysis and assumptions • Pre-conditions • Finance: costs and co-financing • Implementation schedule IPA Funds Programme Management 12-19 sept. 2011

8. Activities in Project Design This project is co-financed by the European Union and the Republic of Turkey • Information gathering for the problem analysis and the elements of project design • Deciding the scale and scope of the project • Assembling the project design elements • Filling in the project application form • So, do not start with the OIS directly!!! IPA Funds Programme Management 12-19 sept. 2011

9. Why and What? This project is co-financed by the European Union and the Republic of Turkey • Overall objective: the overall problem • NOTE: The project cannot solve the wider objective by itself! • Project purpose: the immediate objective that the project can achieve • Results: the end state of the activities • Activities: tasks in the project IPA Funds Programme Management 12-19 sept. 2011

10. Project & Programme This project is co-financed by the European Union and the Republic of Turkey

11. The logic of project design This project is co-financed by the European Union and the Republic of Turkey IPA Funds Programme Management 12-19 sept. 2011

12. This project is co-financed by the European Union and the Republic of Turkey

13. Overall objective This project is co-financed by the European Union and the Republic of Turkey • The Overall Objectiveshould explain why the project is important to society, in terms of the longer-term benefits to beneficiaries and the wider benefits to other groups. • The Overall Objective will not be achieved by the project alone, but will require the impacts of other programmes and projects (and probably other actions) as well. • Example: to increase conpetiveness or employment in region X IPA Funds Programme Management 12-19 sept. 2011

14. Project Purpose This project is co-financed by the European Union and the Republic of Turkey The single central objective of the project in terms of sustainable benefits to be delivered to the project beneficiaries. IPA Funds Programme Management 12-19 sept. 2011

15. Results This project is co-financed by the European Union and the Republic of Turkey The results are what the project management is responsible for achieving by its completion date. Results Impact and Sustainability What is achieved?what changes? what lasts? 15 IPA Funds Programme Management 12-19 sept. 2011

16. Activities This project is co-financed by the European Union and the Republic of Turkey • The specific tasks to be undertaken during a project’s life to obtain results. • Activities should indicate: • What the person or organisation responsible for the project should do. • How the project’s goods and services will be delivered IPA Funds Programme Management 12-19 sept. 2011

17. This project is co-financed by the European Union and the Republic of Turkey 2. What is a good project? IPA Funds Programme Management 12-19 sept. 2011

18. Project appraisal tests whether: This project is co-financed by the European Union and the Republic of Turkey • Projects are relevant • Projects are feasible • Projects are sustainable • Job Aid: Quality Assessment Parameters (see CD ROM PCM Guide) IPA Funds Programme Management 12-19 sept. 2011

19. Possible appraisal tools This project is co-financed by the European Union and the Republic of Turkey • Logical Framework Approach (LFA) • Financial and Economic Analyses, including Cost Benefit Analyses • Score Weight Rank method • Later Session IPA Funds Programme Management 12-19 sept. 2011

20. Purpose of LFA This project is co-financed by the European Union and the Republic of Turkey • LFA primarily used during preparation phase • Also powerful tool for assessing project proposals • Purpose:to identify weaknesses & gaps in project design IPA Funds Programme Management 12-19 sept. 2011

21. How do we use LFA? This project is co-financed by the European Union and the Republic of Turkey • to check the internal logicof the project proposal • to asses the assumptionsmade in the project proposal • to assess the risksof a project IPA Funds Programme Management 12-19 sept. 2011

22. Internal Logic: This project is co-financed by the European Union and the Republic of Turkey • Do we need the proposed activities within the project to solve the problems mentioned? • Is the project demand or supply driven? • Will the activities produce the required results? IPA Funds Programme Management 12-19 sept. 2011

23. Assumptions This project is co-financed by the European Union and the Republic of Turkey • Conditions necessary for the success of theprogramme, but which cannot be influencedby the project management. • Purposeof specifying assumptions: • to assess risk of projects • to allow for monitoring during implementation IPA Funds Programme Management 12-19 sept. 2011

24. Project Appraisal and Risks This project is co-financed by the European Union and the Republic of Turkey • Risks- uncertain events which influence the success of the project • Risk – negative statement • Assumption – positive statement • Purpose of specifying risks: • To assess risks of project failure in an early planning stage • To adapt project design when risks are unacceptable • To adopt a risk management plan • To allow for monitoring during implementation IPA Funds Programme Management 12-19 sept. 2011

25. Risk Analysis This project is co-financed by the European Union and the Republic of Turkey

26. Costs and Co-financing This project is co-financed by the European Union and the Republic of Turkey • Budget: estimation of investment costs in time (from engineer) • Maintenance costs are not covered by EU funds: make reservation in national budget • Specify co-financing of national budget, municipalities, loans etc. (column funding source in resource schedule) IPA Funds Programme Management 12-19 sept. 2011

27. Indicators This project is co-financed by the European Union and the Republic of Turkey Measurable indicators that will show whether or not objectives have been achieved at each level of the logframe hierarchy and at defined times Indicators provide the basis for designing an appropriate monitoring (and evaluation) system Sources of Verification: the means by which the indicators or milestones will be recorded and made available to project management or those evaluating project performance IPA Funds Programme Management 12-19 sept. 2011

28. This project is co-financed by the European Union and the Republic of Turkey 4.Group Exercise LFA Basics • Form groups • Decide on a project (title, type of project) • What is the need or problem the project should adress? • 3) Write down the objectives, activities and indicators and sources for verification for indicators for your project • 4) Plan the activities in time (give the quarters of the year) IPA Funds Programme Management 12-19 sept. 2011