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flickr/photos/hettiemcfarlane/2548897187

http://www.flickr.com/photos/hettiemcfarlane/2548897187. Background Question. What can your institution do to support OA publishing, when costs occur? Exemplified by Bielefeld University research-intensive university: x-1000 pub. p/A Local effects of large scale initiatives

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flickr/photos/hettiemcfarlane/2548897187

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  1. http://www.flickr.com/photos/hettiemcfarlane/2548897187

  2. Background Question • What can your institution do to support OA publishing, when costs occur? • Exemplified by Bielefeld University • research-intensive university: x-1000 pub. p/A • Local effects of large scale initiatives • BMC, OpenChoice-Deals (, Compact?, …) • But mainly: the simple and the little things

  3. - PubLister - OAI-Mining - ECO4R A Short Local History • OA-Resolution in 7/2005 • Massive repository activities • All kinds of dispersed OA-Activities • Managed by researchers themselves • BMC: Prepay membership library • Dramatic increase: 2003 (2) to 2008 (50) • Significant share of local WoS-corpus (Even without medical faculty)

  4. Idea: „OA Publication Funds“ • Crystallization point for all processes at the institution related to OA fees • support questions, money flows, invoices… • researchers, administration, library, publishers … • Lower financial, psychological and administrative barriers • Embedded in publication services family • OA repositories, journal platforms, DOIs/URNs

  5. OA Publication Funds: Principles • Non-Invasive > authors‘ decisions untouched • Help the poor! > declaration of inability to pay • Sustainable business > hybrid OA if(f) transparent subscription discount • Cost effective > lightweight administration • First come, first serve > budget limitation • Disciplinary balanced > specials for humanities

  6. OA Publication Funds: Timeline • Start of the one-year pilot in 10/2008 • Feel out the potential / defining the rules • No large-scale announcements / active infos • Interim Evaluation • Around 30 claims, 50% approved • Plus ~50 for BioMedCentral and the dispersed • Many interesting side effects • Prolongation for 2010 and beyond approved

  7. Process Researchers‘ extra work: approx. one phone call and two eMails Request during publ.-prep. Claim (written, e.g. eMail) Invoice reception Decision Regular publication preps. author Initial consultation (e.g. phone) Check (maybe enquiryCall) Notification (e.g. eMail) Payment library Invoice distribution Publication process Terms & Conditions for OA publ. publisher

  8. Experiences and Anecdotes • Who asks what? • Health Science, Biology &Technical Faculty but also Philosophy • Mainly pure OA journals but sometimes also hybrid journals • Other interesting projects arose, e.g. OA conversion of a journal • Problems and reasons for refusal • Unclear affiliation (shared payment models) • Statement of financial shortage not convincing • Hybrid journals / Unclear scholarly status of journal • Does it change the (micro-) world of research? • Submission biases ? Limited, intended and transitional!

  9. Future of the OA-Funds • Strategic effects • Enriches researchers‘ support opportunities • Helps focusing processes around OA • Helps structuring negotiation with publishers & administration • Future work with publisher‘s contracts • Hybrid publishing (subscription/OA) • ex post subscription discount based on OA costs (e.g. Springer?) • ex ante OA discount based on subscriptions (e.g. OUP) • OA-Publishing: BMC, PLoS, NAR etc. • Future local work • Relation “Acquisition::OA-Funds::Institution” • OA ‚projects‘ for humanities • Dedicated awareness raising for researchers

  10. wolfram.horstmann @uni-bielefeld.de Thanks! http://www.uni-bielefeld.de - PubLister - OAI-Mining - ECO4R

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