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FLSA Information Session. Implementation of Changes Indiana University 2005 www.indiana.edu/~uhrs/flsa/index.html. Session Overview. Introduction Background information of FLSA History of DOL audits at IU FLSA amendments and new regulations Personnel policies and benefits

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Flsa information session

FLSA Information Session

Implementation of Changes

Indiana University 2005

www.indiana.edu/~uhrs/flsa/index.html


Session overview
Session Overview

  • Introduction

  • Background information of FLSA

  • History of DOL audits at IU

  • FLSA amendments and new regulations

  • Personnel policies and benefits

  • Recordkeeping requirements

  • Indiana University


    Categories of professional positions at iu
    Categories of Professional Positions at IU

    • PAE Exempt from Overtime

    • PAO Overtime Eligible

    • PAU Salaried Overtime Eligible

    Indiana University


    Pae exempt from overtime
    PAE: Exempt from Overtime

    • Positions meet FLSA duties test and salary level test for exemption from overtime compensation

    • Salary covers all hours worked

    • Receive no additional compensation for hours over 40 in a week

    Indiana University


    Pao overtime eligible
    PAO: Overtime Eligible

    • Positions do not meet the FLSA duties test for exemption from overtime compensation

    • Must receive compensation for hours over 40 in a week

    Indiana University


    Pau salaried overtime eligible
    PAU: Salaried Overtime Eligible

    • Positions meet the FLSA duties test but do not meet the FLSA salary level test for exemption from overtime compensation

    • Part-time positions with an annual salary below $23,660

    • Must receive compensation for hours over 40 in a week

    Indiana University



    Definitions
    Definitions

    • Overtime: Hours in pay status in excess of 40 in a workweek

    • Pay status: All time worked plus paid time off (vacation, PTO, sick, holiday, etc.)

    • Workweek: Begins and ends at 12:00 midnight on Saturday

    Indiana University


    Pao overtime compensation
    PAO: Overtime Compensation

    • Time and one-half

    • Pay or Comp Time

    • Department’s choice (must announce before overtime is worked)

    Indiana University


    Pao compensatory time off
    PAO: Compensatory Time Off

    • Accumulation limit is 160 hours

    • Pay only option when accumulation limit is reached until accumulation drops below limit

    • Department can pay off comp time at any point

    • Department can require comp time to be used before PTO is used

    • All comp time must be used before going into a no-pay status

    Indiana University


    Overtime points of interest
    Overtime Points of Interest

    • Employees can arrange flexible scheduling; overtime is to be pre-approved

    • Requires accurate recordkeeping using new timesheet

    • Comp time must be paid or used before a person transfers, promotes, or demotes to a non-overtime eligible position or to another department

    Indiana University


    Non union support and service staff
    Non-union Support and Service Staff

    • Comp time accumulation limit raised to 80 hours

    • Pay only option when accumulation limit is reached until accumulation drops below limit

    • A department can pay off comp time at any point

    • All comp time must be used before going into a no-pay status

    Indiana University



    Pto accruals
    PTO Accruals

    • No change

      • 20 hours/month, 240 hours/year with less than 5 years service

      • 24 hours/month, 288 hours/year with 5 or more years service

    Indiana University


    Pto usage
    PTO Usage

    • PAE: No change

      • Full-day increments

    • PAO and PAU: Actual time used

    • Annual max usage limit: No change

      • 240 or 288 hours

    Indiana University


    Sick bank time
    Sick Bank Time

    • Adding Time:No change

      • Up to 96 hours unused PTO at end of year

    • Using Time

      • PAE: No change

        • Full-day increments

      • PAO and PAU: Actual time used

    Indiana University


    Carry over pto to new year
    Carry Over PTO to New Year

    • No change

      • 240 hours with less than 5 years service

      • 288 hours with 5 or more years service

    Indiana University


    Terminal pay
    Terminal Pay

    • No change

      • All PTO on books at end of last day

    Indiana University


    Recordkeeping
    Recordkeeping

    • PAE: No change

    • PAO and PAU: See new timesheet

    Indiana University


    Pto points of interest
    PTO Points of Interest

    • Earned at end of last workday of month

    • Not earned when in no-pay status

    • Must use all PTO up to annual limits before going into no-pay status

      • Also applies to vacation time for non-union Support and Service staff

    • PAE can charge partial day absences to PTO for FMLA and Workers’ Compensation

    Indiana University


    Travel time

    Travel Time

    The following travel provisions also apply to non-union Support and Service Staff.


    Travel time1
    Travel Time

    • Travel time during normal work hours is work time.

    • Daily commute from home to work and back is not work time.

    • Home to one-day assignment in another city

      • Travel time outside normal work hours that exceeds the normal commute time to and from workiswork time.

    Indiana University


    Overnight travel
    Overnight Travel

    • Counts as work time

      • Driving that the employee is required to perform is work time.

      • Time when work is performed while traveling iswork time.

      • Travel time during normal work hours iswork time.

      • Travel time on a day off during hours that are normal work hours during the week is also work time.

    Indiana University


    Overnight travel1
    Overnight Travel

    • Does not count as work time

      • Travel time not covered above is not work time.

      • A break in travel for meals is not work time.

      • Time at the destination when the employee is free to come and go as he or she wishes is notwork time.

    Indiana University


    Off campus work

    Off-campus Work

    The following off-campus work provisions also apply to non-union Support and Service Staff.


    Off campus work1
    Off-campus Work

    • Lectures, Meetings and Training Programs

      • Approved attendance at these and similar activities is work time if one or more of the following occur:

        • Attendance is during normal work hours

        • Attendance is required by the university

        • The event is work related

        • University work is performed

    Indiana University


    Off campus work2
    Off-campus Work

    • Conferences

      • Time when daily conference activities are completed and the employee is on his/her own is not work time.

      • Time for meals, sleep, and voluntary social events that are part of the conference is not work time.

    Indiana University



    Policies applicable to all professional staff1
    Policies Applicable to All Professional Staff

    • Adverse Weather

      • No Change

        • Staff who are required to work during adverse weather do not receive any additional pay or time off.

    • Call Back

      • No change

        • Staff do not receive any premium pay for additional trips back to work.

      • Change

        • PAO receive pay for the actual time worked, and the hours worked will count in determining if overtime has been worked for the week.

    Indiana University


    Policies applicable to all professional staff2
    Policies Applicable to All Professional Staff

    • Holidays

      • No Change

        • Same 9 Holidays, each eight hours, prorated by FTE; receive equivalent time off when a holiday is worked

    • New-employee Evaluation Period

      • No change

        • Serve an evaluation period of 6 months

    • Overtime

      • Change

        • PAO and PAU eligible for overtime compensation and require recordkeeping using new timesheet

    Indiana University


    Policies applicable to all professional staff3
    Policies Applicable to All Professional Staff

    • PTO

      • No Change

        • Accruals, adding sick time, carry over of PTO, and terminal pay provisions remain the same

      • Change

        • Usage and recordkeeping rules for PTO and sick time for PAO and PAU

    • Schedule Change

      • No Change

        • Professional staff do not receive any additional pay when a change in work schedule occurs

    Indiana University


    Policies applicable to all professional staff4
    Policies Applicable to All Professional Staff

    • Seniority Date/Service Credit

      • No Change

        • All Professional positions (PAE, PAO, PAU) in a department are in the same occupational unit

    • Work Hours (Travel)

      • Change

        • PAO eligible to count certain travel time as work time; certain off-campus work activities count as work time

    Indiana University



    Personnel policies applicable to union represented staff are not changing
    Personnel Policies Applicable to Union-represented Staff Are Not Changing

    • For current language, see policies in the personnel policy manual for each union group

      • Overtime -- Comp Time

      • Work Schedule -- Travel

    Indiana University


    Flsa information session1

    FLSA Information Session Not Changing

    Implementation of Changes

    Indiana University 2005

    www.indiana.edu/~uhrs/flsa/index.html


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