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Procurement Forum. September 18, 2012. Agency Procurement Contacts. OSP should be notified every time the primary contact for an agency changes Email the changes to [email protected] Can be found on the OSP Website>Purchasing Directory. Arkansas Procurement Rules Revisions.

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Procurement Forum

September 18, 2012


Agency Procurement Contacts

  • OSP should be notified every time the primary contact for an agency changes

  • Email the changes to [email protected]

  • Can be found on the OSP Website>Purchasing Directory


Arkansas Procurement Rules Revisions

Ray S. Pierce

Attorney, Office of State Procurement


Removed from suggested rules:

R2:19-11-1008 – Public Notice of Professional & Consultant Contract Solicitations

New rule to state that all Professional and Consultant Services solicitations are to be posted on the OSP website.


Credit Card Information

  • Responsible use of credit cards

  • Rebates

  • Ease of use for purchaser

  • Payment in full EVERY month

  • Notify OSP when staff changes/leaves at your agency


Did you know, p-cards….

  • Can be used at small and minority businesses (prompt payment requirements – see next slide)

  • Can be used at M&R

  • Can be used to renew vehicle license (STAR)


Arkansas Code § 15-4-313

Prompt Payment for Minority Businesses

To ensure that minority businesses are not financially hindered due to delays in payment by state agencies entering into contracts with minority businesses under this subchapter, state agencies shall accelerate payment to minority vendors to preclude accounts receivable problems of minority businesses caused by the State of Arkansas


For credit cards, think of the 4 R’s

  • Responsible

  • Remittance

  • Remember

  • Rebate


Travel Cards

  • Changes Coming……………….

    • Watch for your E-News

    • Check Credit Card Website

    • Airline tickets – for business use only

    • Increased rebate from 4/1/12


Fuel Cards

  • Currently Voyager

  • Transitioning to Wright Express

  • Fully transitioned by 2/1/13

  • Roll out will be in phases, you will be notified

  • Early volunteers???


OSP Contracts

  • Hertz Vehicle Rental

  • Fastenal

  • Incontinent briefs – 4 suppliers

    • 8/12 – 8/13

      Upcoming:

      Travel Agency/On-line Booking Tool


HERTZ- 10/12 - 10/13


FASTENAL – 09/12 – 02/14


M&R


GovDeals.com


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T.H.I.N.K. – OSP Certification Program

The Office of State Procurement is committed to the initial and the continuing education of State agency personnel with duties predominately involving procurement responsibilities.

The T.H.I.N.K. Certification Program has been established and implemented to:

  • Create highly trained and professional procurement personnel

  • Provide specific training in all areas of procurement

  • Enhance job performance

  • Reinforce personal accountability in Transparency


Certification Requirements

  • Participants entering the program have two (2) years to complete each level of certification.

  • Certification is based upon successful completion of courses developed for each level.

  • The Office of State Procurement has accurate records of attendance dating back to January 1, 2011.

  • Participants not meeting the requirements within the timeframe allotted risk loss or change to their AASIS role-mapped authority.


Participant Tracking

  • OSP will monitor completion of courses and notify participants within six months of the end of their two year eligibility period.

  • Participants are required to notify OSP of any changes to your contact information.


Questions from the Audience

  • We at OSP value your questions and opinions

  • Each month we will respond to some of the general questions asked from the audience


Next Meeting

  • Tuesday, October 16th

  • 10 – 11:30

  • ASP Small Commission Room

    • Use Administrative Svcs. Entrance


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