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Performance Measure Reporting. The process for submitting Performance Measure (PM) Reports is as follows: Program Director creates their initial Performance Measures in OCR Directors submit initial PMs for State Program Officer /Staff Approval

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performance measure reporting

Performance Measure Reporting

The process for submitting Performance Measure (PM) Reports is as follows:

Program Director creates their initial Performance Measures in OCR

Directors submit initial PMs for State Program Officer /Staff Approval

PMs are Reviewed and Approved by your Program Officer

_________

4. Once approved, Program Director can submit periodic Progress Reports as required

5. Staff can send back “Comments” on Performance Measure Progress Reports

6. Program Directors can re-submit PM reports if necessary

_________

Notifications will appear on both Staff and PD “notification pages” when PM reports need attention

slide2

Step 1. Program Director creates their initial Performance Measures in OCR

Select: Add to/Update> Create Performance Measure

Select: Add A New Performance Measure

slide3

Enter your text here

Step 2. Program Director submits initial PMs for State Program Officer /Staff Approval

Copy/Paste your performance measure statements from eGrants into OnCorps

“Save” to continue working on later, “Submit for Approval” when done; do this for each of your Performance Measures.

* NOTE: You cannot submit a PM progress report until all initial PM’s have been approved by your Program Officer.

slide4

Step 3. State Commission Staff reviews/approved Performance Measures

Staff Logs in…notification page shows items awaiting review

Select: View Reports > Review/Approve Performance Measures

Select a program, or View All, then select Approval & Comments for each Performance Measure record displayed.

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Step 3. Cont. --- Approving Performance Measures, Staff Login

Approval & Comments page: review the text, “Approve” if correct, then save. Staff can add comments if desired.

Once approved, Program Directors cannot change any of the text, but they can begin to file progress reports.

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Step 4. Program Directors can now File Periodic Progress Reports for their APPROVED Performance Measures.

1. Program Directors: To submit reports, login, then select “Add to/Update> Submit Reports> Performance Measures”. You will see all your approved Performance Measures on this page.

2. Select a PM you want to report on, then click on the Progress button under “File Report”.

step 4 cont program director file report screen

Next, select your reporting period, then check either MET/UNMET or ONGOING using the checkboxes.

You can add any comments in the Comments box.

When done, either save your work, or submit for approval. You cannot make any changes once the report has been submitted.

Step 4., cont. Program Director - “File Report Screen”

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To review a program’s Performance Measure progress, select a Program and then “View Report”. The page will display all unapproved, submitted progress reports for that program.

Next, select Approvals & Comments at the bottom of each record.

Step 5. Staff Can Now Review Progress Reports

Staff Login: View Reports > Performance Measure Progress Reports

step 5 cont staff login view reports performance measure progress

The Approval & Comments page shows MET/UNMET or ONGOING as submitted by the Program Director for this PM, for this Quarter.

Staff can add comments in the Comments box if desired.

* When you “Save” this page, the report gets sent back to the Program Director if you have added comments to the report.

Step 5., cont.-- Staff Login: View Reports > Performance Measure Progress

step 6 program directors view reports

Program Directors can also view previously submitted reports under View Reports> Performance Measures.

Step 6. Program Directors--- VIEW REPORTS

review

REVIEW

CREATE PERFORMANCE MEASURES

Program Director creates their initial Performance Measures in OCR

PD submits initial PMs for State Program Officer /Staff Approval

PMs are Reviewed and Approved by your Program Officer

REPORT ON PEFORMANCE MEASURE PROGESS

4. Once approved, Program Director can submit periodic Progress Reports as required

5. Staff can send back “Comments” on Performance Measure Progress Reports

Program Directors can re-submit PM reports if necessary, and review all prior reports under View Reports.

Notifications will appear on both Staff and PD “notification pages” when PM reports need attention

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