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FinELib Broadening the licensing scope: new user groups, new patterns of use

FinELib Broadening the licensing scope: new user groups, new patterns of use. ICOLC Munich 19.-22.10.2008 Arja Tuuliniemi Head of licensing, FinELib. Overview. About FinELib consortium Structural changes in consortium environment How do changes affect licensing?

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FinELib Broadening the licensing scope: new user groups, new patterns of use

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  1. FinELib Broadening the licensing scope:new user groups, new patterns of use ICOLC Munich 19.-22.10.2008 Arja Tuuliniemi Head of licensing, FinELib

  2. Overview • About FinELib consortium • Structural changes in consortium environment • How do changes affect licensing? • Survey to consortium members • Survey results • How to proceed?

  3. About FinELib consortium • A service to libraries provided by the National Library of Finland • Nelli-portal (National search interface) services • Licensing • ca 20 000 e-journals, 130 databases, 300 000 e-books, 300 reference works • Consortium members: universities, polytechnics, public libraries, 38 research institutes • Turnover € (2007): 16 million, from which licences 15 million • Personnel: • Nelli-portal & IT-development (4,5 persons) • Licensing (6,5 persons) • Admin (2 persons)

  4. Structural changes in consortium environment • Legislation under reform: universities and polytechnics • the law will extend the autonomy of universities • increasing private/international funding (?) • Larger units • in the network of HE • universities 21 > 15-16 (?) • polytechnics 31 > 20-22 (?) • in the network of research institutes • in municipalities • 415 > 348 municipalities on 1 January 2009 • Increasing co-operation in teaching, research and innovation on international and national level

  5. How do changes affect licensing? • Changes in processes • subscription, invoicing, admin tools • licensing centrally vs. locally • Changes in pricing / pricing principles of publishers • e.g. price per org / discount per amount of org • Larger institutes > more need for sub licences • Changes in licence terms • service to companies

  6. Survey to consortium members – summer 2008 • Structural changes: which are of paramount importance according to libraries > web survey to consortium members in summer 2008 • Libraries were asked to • suggest how licensing should be changed in order to better serve library users • prioritize their suggestions • make suggestions for work division and funding • Responses from 75 consortium member organisations • 27/415 public libraries • 18/29 polytechnics • 16/21 universities • 14/38 research institutes

  7. Survey to consortium members – needs • New user groups • hospitals, laboratories, vocational and other schools, museums, municipalities, national licences etc. • Growing co-operation • ‘cross-border’ research and teaching (multinational, students/researchers from several organisations) • shared library services for several organisations • Licensing for smaller user groups • faculties, schools, campuses, research groups, subject fields • access restriction technically possible: 31 yes, 16 no • various FTE sources • still need for organisation-wide licences • Commercial / for-profit services • services for companies (ILL, information services), teaching

  8. Survey to consortium members – prioritized needs • Universities • licensing for smaller user groups (faculties), licensing for groups consisting of students / researchers from several organisations • Polytechnics • licensing for smaller user groups (subject fields) and adult education, licensing for groups consisting of students from several organisations, shared library services for several organisations • Research Institutes • licensing for smaller groups (research groups), licensing for groups consisting of researchers from several organisations, shared library services for several organisations, national licences • Public libraries • vocational and other schools, shared library services for several organisations, adult education, national licences

  9. What needs to be done next? • Action plan to incorporate new user groups / new usage behaviour • close cooperation in planning with IT and admin staff, HAKA federation (Shibboleth), teachers • pilot/pilots • authentication • agreement on new licensing principles (FinELib consortium) • licensing centrally vs. locally • revised processes of FinELib consortium • additional funding to cover new users • updated FinELib service agreements between FinELib service unit and member organisations • negotiations with publishers to include new user groups

  10. Questions to be answered • Increase in personalised services • more admin work • Licensing for smaller user groups • detailed information on users available only locally • diversity of licensed content • authentication • timetable • responsibilities • benefit in pricing (?) • Co-operation between organisations > Who is ‘Licensee’

  11. Thank you! FinELib Arja Tuuliniemi arja.tuuliniemi@helsinki.fi http://www.nationallibrary.fi/libraries/finelib

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