Water Quality Control Division

1. Colorado NetDMR Training Program Colorado Department of Public Health and Environment Water Quality Control Division Permittees and Data Providers

2. Instructor • Mark Lombardi • Water Quality Control Division • Phone: 303-692-3230 • Email: mark.lombardi@state.co.us • CDPHE-NetDMR help • Phone 303-691-4046 • Email: cdphe.wqnetdmrhelp@state.co.us

3. How to use this PowerPoint • (A copy was sent to you via email attachment) • Use it as a set of instructions. • Open the PowerPoint • Open a web browser • Work your way through the processes

4. Today’s Agenda

5. Paper  NetDMR • Currently, you mail or hand deliver paper DMRs! • Currently Mailing or hand delivering paper DMRs! • Create Practice Account • “Test NetDMR” • Request permit access • Be approved • Submit practice eDMRs online • Call to have someone check your DMR for errors • ** Continue to submit official DMRs on paper • Create Official Account • “Production NetDMR” • Request permit access • Be approved • Submit official DMRs online • ** Paper DMRs no longer required • Transition to online reporting • Two accounts at different websites • One for practice • One for official reporting

6. Roles & Access Regulatory Authority (CDPHE) - grants signatory access & provide technical support • Regulatory Authority (CDPHE) Signatory - sign and submit DMRs. First signatory * receives all roles automatically. 1st Signatory *Administrator *Editor 2nd Signatory No Admin No Edit • Alternate signatories request additional roles separately Administrator- Approves or denies administrators, editors and viewers Administrator Editor - enter, & edit DMRs & CORs. Editor Viewer Editor Viewer View – Safe, can’t change data

7. Getting Started Finding “test NetDMR” • Don’t, Google it • Copy and paste this URL into a web browser https://netdmrtest.epacdx.net/netdmr-web/public/home.htm • Bookmark that page! • Find “test” in the URL to confirm correct version of NetDMR.

8. Home Page 1stPull down pick list Note the URL and bookmark it 3rd Click Go 2nd Chose Colorado DPH WQCD

9. Login Page Note that this is the Colorado instance of Test NetDMR Click the registration hyperlink

10. “Permittee User” Account (Part 1) • Must use a valid email address • Type of User “Permittee User” • Case Sensitive Security Questions Chose "Permittee User” Click “Submit”

11. “Permittee User” Account (part 1) • Check for typos. (especially in the email address) • Record security questions and answers • Alt + PrintScreen then paste into a word doc • Click “Verify”. • That sends an email message to you

12. “Permittee User” Account (part 1) Message says within 24 hr usually much less Don’t wait, check your email, a message will arrive in <1min

13. “Permittee User” Account (part 2) • From:netdmr-notification@epa.gov • Subject: Activate your NetDMR Account • Add address to contacts list

14. “Permittee User” Account (part 2) Click hyperlink

15. “Permittee User” Account (part 2) Required to change password every 90 days (& can’t reuse previous 7) Answer security question (case sensitive) Note: complexity requirement

16. “Permittee User” Account (part 2) • Congratulations, you have created your “Permittee User” account in NetDMR! Click hyperlink to go to login page

17. Log In Enter User Name and Password

18. Home Page • Permit signatory home page layout  • Account Management. Home, My Account, Request Access, Help, Logout Account Management

19. Home Page • Permit signatory home page layout  • Account Management. Home, My Account, Request Access, Help, Logout • Permit Management Access requests, Search, Import, View, & Download Permit Management

20. Home Page • Permit signatory home page layout  • Account Management. Home, My Account, Request Access, Help, Logout • Permit Management Access requests, Search, Import, View, & Download • Searches DMRs, CORs, Permits, Users Searches

21. Home Page • Permit signatory home page layout  • Account Management. Home, My Account, Request Access, Help, Logout • Permit Management Access requests, Search, Import, View, & Download • Searches DMRs, CORs, Permits, Users • Grant/Deny Access • External: Administrator, Editor, Viewer roles. • Internal: (CDPHE help) Access Management

22. Home Page • On each page! • Note the 30 minute countdown timer. • You will be logged out when it counts down to 0:00. • Press F5 to reset timer Countdown Timer

23. Permit/DMR Access Request Linking your account to a permit • Signatory first • After 1st signatory, other roles become available • 2nd Signatory • Administrator • Editor • Viewer

24. Access Request “Request Access” hyperlink

25. Specify Permit & Role 2nd(click) 1st(type ID, no hyphen no spaces) 3rd(chose role Signatory first) Repeat this cycle to add as many permits and roles as you need 4th(add request) When done Click “Submit”

26. Employers Relationship to Facility 1stChose a relationship type (see below) 2ndIf you are the Legal contact or DMR Cognizant official you have the authority 3rdpossible to delegate to environmental managers & ORC (see 40 CFR 122.22) 5thSubmit” then “Confirm” on next page 4thTo use this form to delegate authority, you must provide info about Legal Contact • Employer’s relationship to facility • If you work for the company that owns the facility chose “Parent” • If you work for a company that manages but does not own the facility (contractor) chose “Facility” • Authority: consult Federal Regulation 40 CFR 122.22 & Colorado Regulation 61.4 for guidance

27. Subscriber Agreement “Test NetDMR“ Don’t print just call (303)691-4046 for access. Test or Production? “Test NetDMR” Ignore Subscriber Agreement call me for access "Production NetDMR” Print, sign, mailSubscriber Agreement(s) allow 2 weeks for processing “Production NetDMR” print, sign, and mail original to CDPHE

28. eDMR Basics Basic Features • DMR layout • DMR Action bar • Header • Body • NODI Code picklists • Footer • Attaching documents • Email notification list

29. eDMR Actions • eDMR • Whole DMR Action:Things to do with the DMR such as…

30. eDMR Actions • Actions that affect the whole DMR! • Clear Parameters – clears form • Save and Continue – saves & checks for errors • Save and Exit – saves & checks for errors then goes to search results page • Sign and Submit – only available to signatories • Print Friendly View – multiple pages of DMRs or one long page • Cancel/Back to Search Results – preserves current status

31. eDMR Header • eDMR • Whole DMR Action:Clear, Save, Exit, Sign, Print, and Quit. • Header:Permit and DMR information.

32. eDMR Header Collapse/Expand header button

33. Collapsed header displays: • Permit ID • Permitted Feature • Discharge • Monitoring period end date • DMR due date • Status • NODI pick list • eDMR Collapsed Header Expand/Collapse Header button

34. eDMR Body • eDMR • Whole DMR Action:Clear, Save, Exit, Sign, Print, and Quit. • Header:Permit and DMR information. • Body: Data & NODI pick lists

35. NODI Pick Lists • Whole Form NODI pick list: • 1) Populate whole DMR with same NODI code • Example: NODI “C” or NODI “7” • 2) A Dictionary (click outside the list to close!) • Example: NODI “9” or NODI “B”

36. NODI Pick Lists c c Whole Form NODI c c c • Three types of NODI pick lists: • Whole Form • Whole Parameter • Individual value field c c c

37. NODI Pick Lists 9 9 Whole parameter NODI • Three types of NODI pick lists: • Whole Form • Whole Parameter • Individual value field

38. NODI Pick Lists Individual value field NODI 9 • Three types of NODI pick lists: • Whole Form • Whole Parameter • Individual value field

39. eDMR Body (Parameters) Parameters in horizontal bands Three rows for each parameter

40. eDMR Body (Value Fields) Numbers and four special characters only in value fields “,” “.” “+” “-” Use value qualifier pick list to indicate <, <=, =, >, >=, or Estimated

41. eDMR Body (#Excursions) Number of samples exceeding permit limits

42. eDMR Body (Pick Lists) Pre-populated with expected codes

43. eDMR Body (Pick Lists) “List” button opens Pop-Up window with code definitions Must indicate actual sampling frequency

44. eDMR Body (Permit Info.) Check against permit, should be identical to permitted limits Permitted limits, Expected Units, Frequency of analysis and Sample type Permitted limits, Expected Units, Frequency of analysis and Sample type Permitted limits, Expected Units, Frequency of analysis and Sample type Permitted limits, Expected Units, Frequency of analysis and Sample type

45. NODI Pick Lists NODI code pick lists NODI code pick lists NODI pick lists

46. eDMR Body (Popup Info) “List” buttons launch popup windows for code definitions

47. eDMR Footer • eDMR • Whole DMR Action:Clear, Save, Exit, Sign, Print, and Quit. • Header:Permit and DMR information. • Body: Data • NODI Selector types: • NODI = No Data Indicator • Footer: Error Codes, Comments & Attachments

48. eDMR Footer Data entry errors listed here Type or Copy/Paste explanatory information into “Comments” box Click “Add Attachments” to append cover letters or other docs

49. Attachments • Browse for attachments within your computer • File types: PDF, MS Word, Excel or Zip • Append files up to 20MB. • File names, no spaces, no special characters (= + & $ # @ ^ % *). • Naming convention: PermitID_FileContentType_YYYY_MM.pdf (YYYY=4 digit Year, MM=2 digit Month)

50. Attachment Naming Convention