Financial Conflict of Interest (FCOI) Notification

1. Financial Conflict of Interest (FCOI)Notification October 2008

2. FCOI Institution Functionality • FCOI module in Commons allows grantee institutions to: • Initiate and prepare a FCOI notification within Commons • Multiple FCOI officials and delegates can access and edit a notification while in Work In Progress (WIP) status • Submit the FCOI notification and supporting documents electronically to Agency • Can include comments at time of submission that are included in email notification to Agency • Search and View FCOI notifications previously submitted through Commons • Does not provide visibility to any notifications previously submitted in paper • Edit or rescind submitted notifications (requires Agency involvement) • Access history of actions

3. Commons FCOI & Internal FCOI Systems • Commons FCOI and Internal FCOI systems will interact by sharing information once daily • Internal FCOI system users have ability to request additional information and rescind notifications • Notification to Institution made from Internal FCOI system and is also reflected in Commons FCOI history

4. Flexible Account Admin • Commons account must have FCOI role to submit FCOI notifications to Agency • Only Institution Signing Officials (SOs) can add this role to an account • FCOI role can be added to multiple accounts at Institution’s discretion • Ability to prepare and/or view FCOI notifications can be delegated, but not ability to submit to Agency • FCOI ASST • FCOI View-only

5. Delegation • FCOI users can delegate all functions except submit to Institution users with new FCOI ASST role • Similar to other delegation screens in Commons

6. Flow Diagram

7. Default Screen System provides Contact PD/PI name after initial save. Provides additional info to check correct grant # entered. Record pulled will be for the latest year of the grant. Becomes active after initial save. FCOI - Initiate

8. FCOI - Initiate • Save • Save & Submit becomes active • Record set to “Work In Progress State” allowing access by additional FCOI users or delegates • Document can be edited • Notification to other FCOI Institution users that a new FCOI has been initiated • Save and Submit • Record is set to “Submitted” status • Notification sent to centralized notification box at Agency and to other FCOI Institution users

9. Comments • Comments screen provided after each action (only required at time of submission) • Included in FCOI history and email notifications

10. Search Results Available actions Links to FCOI History Search • Provides list awarded grants for this Institution with previously created FCOIs

11. FCOI History • Event recorded in FCOI History each time a user takes an action on the record

12. Fields are pre-populated, but editable Delete entire record Delete uploaded file Edit

13. Pre-populated; read-only View