The anatomy of a compliance certification at a track b institution allan Aycock Jan Wheeler www.oap.uga.edu. SACSCOC Annual Meeting 2012, Dallas, TX. Planning for Compliance. Expected Outcomes. Participants will take away
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SACSCOC Annual Meeting 2012, Dallas, TX
Participants will take away
Outside scope of presentation
We will address if time allows at end
17 academic schools/colleges; 35,000 students; 10,000 employees; 1700 FT faculty; 400 degree programs; four extended campuses; and
. . . proudly decentralized.
Plan to meet compliance challenges
Compliance Audit Narrative drafting, editing/system development Final drafts/approvals
Assemble teams/ chairs:
SACSCOC orientation of leaders
How will you develop your system for Compliance Certification?
You will use a vendor solution (e.g., Compliance Assist)
You have not decided on a vendor solution or an internally built system
You will use internal resources to build your system
Adopt a plan to provide day-to-day oversight of the compliance and QEP processes over a 2 to 3-year period
Enterprise Information Technology Services dedicated a team to reaffirmation and added resources as needed
In addition to significant internal allocations of effort from the Office of Academic Planning, the Office of Institutional Research, and the Office of Enterprise Information Technology Services, the following were needed:
Given: Compliance Certification requires long-term cooperation and significant labor from senior administrators, faculty, staff, and students?
Discuss and report:
Who at your campus is best able to lead this effort?
Design a detailed work plan that fits the specific needs and culture of your campus
Developing compliance narratives
Possible format(s) for submitting your Compliance Certification:
Begin the process with a design guide for the Compliance Certification
Goal in all: communicate authority, transparency, thoroughness . . . compliance
The SACSCOC reaffirmation process brings about substantial, positive changes to the learning environment at institutions.
Adopt a communication strategy to ensure that your campus views the Compliance Certification process as one that will improve the learning environment.
Discuss and report
Determine your strategic approach to documenting compliance with
There is no formula for adequacy. How will you make your unique case? What ratios and comparisons will you use? How will you disaggregate the data?
Documenting adequacy at the program level
How will you define “program?”
How will you establish that every course taught within the relevant time period was taught by faculty qualified to teach that specific course?
Faculty & Course databases for rank info, list of all courses taught.
FAR—Linked CVs for all faculty
UGA Bulletin for detailed course info, master syllabus, & individual syllabus
Credentialing System—entered by associate dean; also linked to CV
Text added directly into Roster by associate dean (cut & paste from CV)Final Product—UGA Faculty Roster
How will you document that all substantive changes have been identified and reported to SACSCOC?
Will you use a commercial product or an internally developed solution?
Will your Compliance Certification present a representative sample of degree/certificate programs or present all programs?
Additional sample forms and process documents are available at:
UGA’s Compliance Certification is open and online at:
(also in the SACSCOC Resource Room)