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Fiscal Year 2012 State and Regional Primary Care Associations (PCA) Cooperative Agreements HRSA-12-114

Fiscal Year 2012 State and Regional Primary Care Associations (PCA) Cooperative Agreements HRSA-12-114. PCA Technical Assistance (TA) Website: http://www.hrsa.gov/grants/apply/assistance/pca. Agenda. Overview Eligibility Requirements Two-Tiered Electronic Submission Process

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Fiscal Year 2012 State and Regional Primary Care Associations (PCA) Cooperative Agreements HRSA-12-114

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  1. Fiscal Year 2012State and RegionalPrimary Care Associations (PCA) Cooperative AgreementsHRSA-12-114 PCA Technical Assistance (TA) Website: http://www.hrsa.gov/grants/apply/assistance/pca

  2. Agenda • Overview • Eligibility Requirements • Two-Tiered Electronic Submission Process • Project Narrative • Project Work Plan • Technical Assistance Contacts • Important Reminders • Questions & Answers

  3. PCA: Purpose To provide statewide/regional training and technical assistance (T/TA) to all existing section 330 health centers, regardless of PCA membership status. To provide T/TA to all interested organizations seeking section 330 resources and how they can be used to meet community health needs.

  4. PCA T/TA Requirements • State/Regional Health Center T/TA Activities • Program Requirements: To improve compliance of existing health centers in the state/region with Health Center Program requirements. • Performance Improvement: To strengthen clinical and financial performance and enhance the operations of existing health centers in the state/region. • Statewide/Regional Program Assistance To provide T/TA to potential and existing health centers based on statewide/regional and/or HRSA/BPHC priorities. Note: Refer to “PCA Recipient Roles and Responsibilities” on pages 3-6 of the funding opportunity announcement (FOA).

  5. Requirement 1 Statewide/Regional Health Center T/TA Activities

  6. Requirement 2

  7. Award Information • Approximately $43 million annually • Approximately 51 cooperative agreements • Project period: up to 5 years • Project period start date: September 1, 2012 Note: An organization’s budget request cannot exceed the annual level of federal section 330 funding that is currently provided in the state/region. This applies to any year of the proposed project.

  8. Eligibility Requirements Entities that can provide T/TA on a statewide/regional basis to community based organizations: • Domestic public or private, non-profit or for-profit entities • Faith-based and community-based organizations • Tribes and tribal organizations Note: Applicants with no experience working with potential or existing health centers and community-based providers with similar missions will not be competitive.

  9. Funding Restrictions • Construction/renovation of facilities • Activities not approved under the cooperative agreement • Reserve requirements for state insurance licensure • Lobbying/advocacy efforts

  10. Application Deadlines & Requirements Note: Applicants who do not complete Phase 1 by the deadline will not be able to move to Phase 2 and will not be able to submit an application. • Page limit: 80 pages or 10MB • Format: Single-spaced,12 point, easily readable font (e.g., Times New Roman, Ariel, Courier) and 1-inch margins Resource: http://www.hrsa.gov/grants/apply/userguide.pdf

  11. Two-Tiered Submission Process • Phase 1: Grants.gov - Due April 2, 2012 • Applicants should register early! • Organization must register in the Central Contractor Registry (CCR) and Data Universal Numbering System (DUNS) prior to registering in Grants.gov. • Applicants will receive a validation email from Grants.gov. • Phase 2: HRSA EHBs – Due April 26, 2012 • Upon successful completion of the Grants.gov submission, applicants will receive an e-mail confirmation with a tracking number. Email notification to begin Phase 2 will be sent on or around 7 business days following Grants.gov validation. Resource: http://www.hrsa.gov/grants/apply/userguide.pdf

  12. Phase 1 (Grants.gov) Forms http://www.grants.gov • SF 424 Application for Federal Assistance Form • upload Project Abstract on line 15 • upload Additional Congressional District on line 16, if applicable • Project/Performance Site Location Form • include administrative site only, not where services will be provided • Grants.gov Lobbying Form • SF 424B: Assurances for Non-Construction Programs • SF-LLL Disclosure of Lobbying Activities, if applicable

  13. HRSA Electronic Handbooks (EHBs) • Once an application is successfully submitted through Grants.gov and downloaded into the EHBs, HRSA will issue the applicant a tracking number. • The Project Director and Authorizing Official must register in EHBs. • The Registered User will need: • Grant Announcement Number (HRSA-12-114) • Grants.Gov Tracking Number • HRSA EHBs Tracking Number

  14. Phase 2: EHBs Required Forms https://grants.hrsa.gov/webexternal/home.asp • Project Narrative Form (upload project narrative) • SF- 424A : Budget Information - Non-Construction Programs • Form 1A: General Information Worksheet • Project Work Plan Form

  15. Phase 2: EHBs Attachments REQUIRED: • Attachment 1: Staffing Plan • Attachment 2: Position Descriptions for Key Personnel • Attachment 3: Biographical Sketches for Key Personnel • Attachment 4: Letters of Support • Attachment 5: Year 5 Budget • Attachment 6: Budget Justification (5 years) IF APPLICABLE: • Attachment 7: Summary of Contracts and Agreements • Attachments 8-12: Other Relevant Documents

  16. Program Narrative & Review Criteria • Introduction • Need (15 points) • Response (25 points) • Collaboration (10 points) • Evaluative Measures/Impact (15 points) • Resources/Capabilities (25 points) • Support Requested (10 points)

  17. Project Work Plan – 4 Sections The 12-month work plan should address: • ONLY the activities to be supported under the cooperative agreement. • PCA recipient roles and responsibilities on pages 3-6 of FOA. • Short-term and long-term T/TA needs of potential and existing health centers in the state/region. • Projected target goals for the end of the 5-year project period. Resource: HRSA EHBs PCA Cooperative Agreement User Guide

  18. Project Work Plan: Performance Goals Note: Applicant organizations will establish percentage goals for the end of the project period.

  19. Project Work Plan: Key Components • Projected Goal Percentages • Key Factors • T/TA Focus Areas • Activities • Person(s)/Area(s) Responsible • Time Frames • Expected Outcomes • Comments (optional)

  20. Project Work Plan: Requirements

  21. Resources • PCA TA Website http://www.hrsa.gov/grants/apply/assistance/pca • HRSA Electronic Submission User Guide http://www.hrsa.gov/grants/apply/userguide.pdf • Health Center Program http://www.bphc.hrsa.gov/ • Healthy People 2020 http://www.healthypeople.gov/2020/topicsobjectives2020/default.aspx • National Health Expenditure http://www.cms.gov/NationalHealthExpendData/02_NationalHealthAccountsHistorial.asp#TopOfPage

  22. Technical Assistance Contacts Program related questions • Denise Nguyen: BPHCPCA@hrsa.gov or 301.594.4300 Budget related questions • Angela Wade: awade@hrsa.gov or 301.443.3190 Grants.gov related questions • support@grants.gov or 1.800.518.4726 EHB accounts and access questions • HRSA Contact Center: CallCenter@hrsa.gov or 877.464.4772 Electronic submission questions • BPHC Helpline: BPHCHelpline@hrsa.gov or 877.974.2742

  23. Important Reminders • Grants.gov deadline is April 2, 2012 by 8 PM ET. • HRSA EHB deadline is April 26, 2012 by 8 PM ET. • Applications may not exceed 80 pages or 10MB. • Applicants will enter information directly into EHBs for the Project Work Plan. • Failure to include all required documents may result in your application being deemed incomplete or non-compliant.

  24. Questions & Answers

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