Introducing Trans-Domain Proposals pilot procedure
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Introducing Trans-Domain Proposals pilot procedure. Lieve VAN DAELE BELSPO - Brussels, 14 March 201 4 by courtesy of COST Office TDP Science Officers . Motivations for a Pilot TDP Evaluation Procedure. Need to better respond to the needs of growing trans-disciplinary research communities

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Introducing Trans-Domain Proposals pilot procedure

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Introducing Trans-Domain Proposals pilot procedure


BELSPO- Brussels, 14March 2014

by courtesy of COST Office

TDP Science Officers

Motivations for a Pilot TDP Evaluation Procedure

  • Need to better respond to the needs of growing trans-disciplinary research communities

  • Lighter and faster evaluation procedure so as to give quick answer to proposers

  • Opportunity to allow COST to adapt and contribute to ERA goals

  • Preparing integrated procedures for proposal evaluation, Action monitoring and impact assessment


  • Revised evaluation criteria and proposal template, enabling clearer description, evaluation and implementation of Action objectives, added value of networking, and COST activities through which such objectives will be pursued

  • Shortened evaluation process (time gain: ~1,5 months) replacing the current two-proposal scheme with a one-proposal scheme (10-15 pages)

  • Efficient expert selection and allocation through newly developed Expertise Grid and Expert Database

  • Clearer description of the process through detailed Guidelines for Proposers and Evaluators

TDP Pilot Key Features

  • More concise proposal without loss of meaningful information, easier for both proposers and evaluators

TDP Pilot Proposal Template

Mandatory step not part of the evaluation itself, used for a timely selection of experts

  • The Proposal is registered via e-COST to improve interaction and user-friendliness

  • What is registered:

    • Proposal Title, Acronym

    • Initial idea: short abstract (up to 250 words)

    • Areas of Expertise Needed for Evaluation: from a pre-defined multi-layered list of expertise areas

Proposal Registration (Deadline 7 March 2014)

New Challenges: Expert Identification

  • COST Experts Database – Newly Developed

    • Used for a timely identification of relevant experts

    • Algorithm matching areas of expertise required by the proposal and experts with relevant expertise

    • Used in all steps of the evaluation procedure

    • As of 15/02/2013:

      • ~ 6000 registered experts (89% from COST Countries)

      • All COST Countries represented

      • Gender balance: 63% male, 37% female experts

      • Early Stage Researchers (PhD+ 8 years): 25%

      • Additional effort needed in covering all Research Areas

New Challenges: Expert Identification

  • 1st step “Challenge Selection”:

    • External experts evaluate remotely the scientific and technological soundness and timeliness for which networking provides a clear added benefit to address the challenge

  • 2ndstep “Implementation Plan”:

    • DC Members and DC Experts evaluate remotely the coherence and feasibility of the implementation plan supporting COST mission and criteria

    • TDP Panel prepares consensus reports at a dedicated meeting

  • TDP Panel Hearings:

    • TDP Panel and DC Chairs evaluate leadership potential, motivation and drive, organisational and communication skills of the invited proposers

Proposal Evaluation

COST enables break-through scientific developments leading to new concepts and products and thereby contributes to strengthen Europe’s research and innovation capacities.

COST is a unique means for European researchers to jointly develop their own ideas and new initiatives across all scientific disciplines through trans-European networking of nationally funded research activities.

Proposal Evaluation Criteria

March7th closing of registrations


Approval CSO

April 11th Collection

Preparation of Proposal

Preparation of MoU

TDP Panel Hearings (final list)

Step 2 - Implementation Plan:

TDP Panel

Step 1 - Challenge selection:External experts evaluation

TDP Pilot - timeline

Submissions to Trans-Domain Proposals

(Deadline 07/03)

New e-COST Tools: Proposal Registration

(Collection Date: 11.04)

New e-COST Tools: Proposal Submission

New e-COST Tools: Network of Proposers

  • Invitation tool allows proposers to interact and COST to monitor the growth of the network of proposers

University of Berne

Proposer 1

  • At least 5 Proposers (1 Main Proposer, 4 Secondary Proposers) affiliated with legal entities based in at least 5 different COST Member Countries or Cooperating State

Dr. Proposer 1 (University of Berne)

New e-COST Tools: Evaluation

  • Proposal Registration

  • Proposal Submission

  • COST Experts database

  • Deadline: March 7th at 5pm

  • Mandatory – registration

  • Deadline: April 11th at 5pm

  • Always Open: Disseminate the opportunity to researchers in your country


  • TDP page

  • Open Call Guidelines for TDP Pilot

  • e-COST (creation of user profile, proposal registration and submission)

  • COST Experts page

For Further Information

  • TDP Science Officers

    Are available to support researchers in your country with any question regarding the TDP Pilot:

    • Dr Giuseppe Lugano Tel. +32 (0) 2 533 3822 [email protected]

    • Dr MafaldaQuintasTel. +32 (0) 2 533 3834 [email protected]

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