Digital Power Washington State Digital Archives Multi-State Preservation Partnership. Presented by: Jerry Handfield, State Archivist Washington State Archives July, 2008 NDIIPP Partner Meeting. Records Online October 20040 July 200834 2009100M 2010???. Shift Happens.
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Digital PowerWashington State Digital Archives Multi-StatePreservation Partnership
Jerry Handfield, State Archivist
Washington State Archives
NDIIPP Partner Meeting
Data Ingestion Coordinator
(509) 235-7500 x224
Washington State Digital Archives Multi-State Digital Preservation Partnership
Agreement between Office of the Secretary of State (OSOS) Digital Archives and grant participants.
Participant Field List
Security and Connectivity
Auditor Records – Cris Plus Recording system, Anthem Recording System, and Oncore Recording System. This includes Marriage, Land, Misc Auditor Records, Uniform Commercial Code, Power of Attorney, Minutes, Ordinance, Resolution, Military, Plats and Survey, and Recorded Agreements.
Birth Records - Regional Archives.
Census Records - Regional Archives.
City Council Records – Minutes, Ordinance, and Resolution.
Death Records – Social Security Death Index, and Regional Archives.
Executive Orders – Documents released from the office of Governor.
Frontier Justice Records.
Institution Records – Regional Archives.
Marriage Records – Provided by both Auditors and Regional Archives.
Military Records - Provided by both Auditors and Regional Archives.
Miscellaneous Historical Records - Regional Archives.
Naturalization Records - Regional Archives.
Oath of Office Records - Regional Archives.
Photograph Records - Regional Archives.
Physician Records - Regional Archives.
Voter Registration Database.
If we have indexes only with no images, we can process 10,000 indexes per minute for a total of 14,400,000 indexes a day.
If on average the indexes have one associated image with it, we can process 1,600 images and indexes a minute for a total of 2,304,000 total records (this includes indexes and images) a day.
If on average the indexes have four associated images with it, we can process 400 images and indexes a day for a total of 576,000 total records (this includes in indexes and images) a day.
Education & Training
Money & Efficiency
Access & Democracy
Created in 2001 to provide financial assistance to local government officials to support records management and preservation efforts.
Administered by the Washington State Archives
Office of the Secretary of State
The Archives Oversight Committee
(comprised of local government elected officials and representatives)
2002 7 Grants
2003-2005 22 Grants
2005-2007 54 Grants
2007-2009 93 Grants
Express Grants up to $17,500
only for agencies representing populations under 20,000
Regular Grants up to $30,000
for all populations
Types of Projects Eligible for Grants
2007-2009 Grant Recipients: 146
City/Town 67$ 939,842
County 49$ 950,587
Fire District 7$ 73,655
Health District 1$ 3,579
Housing Authority 3$ 44,026
Irrigation District 1$ 7,154
Law Enforcement 1$ 30,000
Library District 1$ 30,000
Port District 2$ 25,799
Public Utility District 2$ 55,382
Regional Council 1$ 5,219
School District 6$ 81,957
Transit Authority 3$ 65,517
Water District 1$ 6,263
2007-2009 County Awards: 49
Assessor 2$ 41,503
Auditor 7$ 147,188
Boundary Review Bd. 1$ 30,000
Clerk 12$ 265,108
Community Dev. 4$ 115,305
Commissioners 8$ 142,414
Health 3$ 70,535
Prosecuting Attorney 1$ 2,000
Public Works 5$ 100,835
Records Management 1$ 6,808
Regional Justice Ctr. 1$ 5,000
Sheriff 2$ 9,000
Treasurer 2$ 14,891