This session will look at how to prepare Shelter Training for delivery in support of operations

1. Training of trainers, part 1 Indonesia, 2007 This session will look at how to prepare Shelter Training for delivery in support of operations

2. Session objectives ! • The key learning objectives of this workshop are: • Presentation: Understanding the importance of training in the field and identifying the ten steps to preparing a training event • 2. Workshop: Designing a training event, part 1 This session does not include coaching or training techniques Further resources on Adult Learning and Training of Trainers can be found on the Humanitarian Reform web site at www.humanitarianreform.org

3. Session objectives ! • The key learning objectives of this workshop are: • Presentation: Understanding the importance of training in the field and identifying the ten steps to preparing a training event • 2. Workshop: Designing a training event, part 1 This session does not include coaching or training techniques Further resources on Adult Learning and Training of Trainers can be found on the Humanitarian Reform web site at www.humanitarianreform.org

4. The importance of training in the field • Training workshops at national and local level can be used to: • develop and disseminate strategies, particularly through training government and NGO representatives together • achieve participation and gather feedback from stakeholders, and to work this feedback into strategic and programme planning • agree and communicate standards, principles and building codes Training should be seen as a continuous event, allowing facilitators to gather and disseminate information across agencies

5. The importance of training in the field • Additionally, training can offer a basic understanding of the sector to: • donors • government stakeholders • coordinators • programme managers • desk officers • other sectors

6. Series of steps for preparing training Preparing a training event may be summarised in the following steps: Step 1 Assess stakeholders to determine learning needs Step 2 Develop learning objectives Step 3 Define scope of training based on learning objectives Step 4 Structure the agenda Step 5 Develop and modify materials Step 6 Select participants Step 7 Prepare the venue Step 8 Run the event Step 9 After the event Step 10 Resources

7. Step 1: assess stakeholders • Participants for the training event could include the following stakeholders: • shelter specialists • generalist coordinators • specialists from other sectors • national and local government coordination bodies • national and local line ministries • community representatives • built environment specialists (builders, contractors, architects, engineers, planners)

8. Step 2: develop learning objectives • Learning objectives for a shelter training event may include: • increasing range of response options • increasing technical knowledge • capacity building through achieving a shared • understanding of the sector or technical activities • stakeholder communication • feedback on the strategy • sharing of best practice • identifying challenges and opportunities • achieving community and government participation

9. Step 3: define scope of training • Training events should be seen as part of a programme which can comprise: • strategic, programme and projectdevelopment workshops • follow-on strategic, programme and project implementation • workshops • single workshops for different types of stakeholders at different levels • rolling programmes • regional workshops • standby resources and capacities

10. Step 4: structure the agenda • When developing the agenda for the course, be sure to: • mix practical and theoretical material • group sessionsaround themes • if running training in the field, be sure to identifydecisions and actions to be taken later • offer a context for the training material and provide numerous tangible examples • prepare materials for all levels of experience

11. Step 5: develop and modify materials • When developing a training workshop event: • Pre-event • survey training needs before arrival with an expectations form • arrive many days beforehand, both to understand training • needs and to modify materials accordingly • During the event • participants list • powerpoint sessions • feedback forms • exercises • handouts • After the event • expectations met form followed by evaluation feedback

12. Step 6: select participants • When inviting participants to the training event, you may want to consider providing the following information: • point of contact details • travel information • accommodation details • agenda for the training • financial information, such as expensesorper diems • any visas required • background readingmaterial

13. Step 7: prepare the venue • Details when preparing a venue can really impact on the quality of the event, be sure to: • book the venue in advance, ensuring it meets your requirements • determine if there are lunch facilities • arrange all audio and visual requirements, eg digital projector, screen, extension cable, and an Uninterruptible Power Supply (UPS) • ensure there are adequate writing materials, including flip charts (one per group) and other resources • check if there is an outside area for practical exercises • plan a group event, such as a dinner

14. Step 8: run the event • During the event, be sure to: • provide an overview with an introduction and housekeeping matters • highlight findings from the expectations sheets • monitor each day to see how participants are reacting to the material – this must be followed up • listen to the needs of individuals as well as the group • be prepared to change and adapt sessions according to need • ask participants about personal objectives • evaluate the course and revisit learning strategy

15. Step 9: after the event • After the event, be sure to: • capture and disseminate any decisions and actions resulting from the event • share contact details with those willing to share • share all training materials • re-evaluate learning strategy • write an evaluation report

16. Step 10: resources To facilitate a training event, the following resources will be available on the Shelter Centre web site for easy modification and sharing Presentations Exercises Image library Participant manual Cover sheets Diagram library Expectations forms

17. Step 10:resources: participant manual All presentations given today are available on www.sheltercentre.org This band may be changed to agency colour Diagrams and icons can be used from the diagram library Additional content can be put here This logo can be replaced with your agency logo Images can be used from the image library Training location and date can be put here

18. Step 10:resources: participant manual Participant manuals may be compiled easily, even if content is changed All these materials are also available on www.sheltercentre.org Cover sheet Exercises and handouts Session 3 slides Session 2 slides PowerPoint can print handouts of the slides automatically Session 1 slides

19. Session objectives ! • The key learning objectives of this workshop are: • Presentation: Understanding the importance of training in the field and identifying the ten steps to preparing a training event • 2. Workshop: Designing a training event, part 1 This session does not include coaching or training techniques Further resources on Adult Learning and Training of Trainers can be found on the Humanitarian Reform web site at www.humanitarianreform.org

20. Exercisebrief Step 1: Propose objectives for a single training event, including the role of training in supporting the development and implementation of your sector response strategy. Step 2: Propose an agenda for the event in support of today’s strategic plan exercise scenario, indicating what types of sessions you will use and duration, and complete the handout. objectives agenda Discussion in groups

21. References www.humanitarianreform.org www.sheltercentre.org