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FY 2013 Call for Projects Candidate Evaluation and Selection Criteria

This document outlines the evaluation criteria for selecting projects in the FY 2013 Call for Projects. The evaluation is based on alignment, value (financial and non-financial), and risk. The framework includes scoring methodology for each criterion and weighting for different areas. Categorization and prioritization scores are also considered.

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FY 2013 Call for Projects Candidate Evaluation and Selection Criteria

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  1. FY 2013 Call for Projects Candidate Evaluation and Selection Criteria March 20, 2012

  2. Evaluation Framework Candidate evaluation is based on four key areas: • Alignment • Value • Financial Value • Non-Financial/Public Value • Risk • Categorization

  3. Overall Alignment Score Governor’s Issue Areas Alignment Score DTMB Strategic Goals Alignment Score Agency Business Plan Alignment Score Goal 3 Goal 1 Goal 2 Goal 3 Goal 2 Goal 2 Goal 1 Goal 1 Goal 3 Alignment • Weighting: Each of the three alignment areas is worth the following: • State Priorities 25% • ICT Strategic Plan 25% • Agency Business Plan 50% Goal 1 ………………….Goal n Goal 1 ………………….Goal 6 Goal 1 ………………….Goal 5

  4. Financial Value Financial Value Financial Value = (ROI Score x 100) Return on Investment (ROI) Total Cost of Ownership ROI = $ Benefits – Investment Investment TCO = $ Total Amount of all Costs TCO is a component of ROI and is displayed for informational purposes only

  5. Non-Financial/Public Value All Non-Financial/Public Value Impacts are weighted equally How? Non-Financial Value Score Non-Financial Value Score = (Non-Financial Value Points Earned) x 100 (Total Possible Non-Financial Value Points)

  6. Value Score Value Score = (Financial Value Score x .5) + (Non-Financial/Public Value Score x .5) Non-Financial Value Score Financial Value Score (Non-Financial Value Points Earned) x 100 (Total Possible Non-Financial Value Points) (ROI Score x 100) Value Score The Financial Value Score and Non-Financial/Public Score are combined to obtain the total Value Score. • Weighting: • Financial Value: 50% • Non-Financial/Public Value: 50%

  7. Risk Confidence Score Confidence = [Sponsorship Score x 33.3%+ PM Score x 33.3% + Resource Availability Score x 33.3%] Project Management Score Resource Availability Score Sponsorship Score Sponsorship Confidence = Avg. Points in Category PM Confidence = Avg. Points in Category Resource Availability Confidence = Avg. Points in Category

  8. Categorization • Required by legislation with funds (+64 points) • Required by legislation without funds (+50 points) • Virtual Cities (Multi-Gov’t Collaboration) (+45 points) • Replacement of Legacy Application (+40 points) • Executive Initiative (+30 points) • Funded by User Fees (+16 points) • Project Addresses Audit Findings (+12 points) *Note: Answering yes to any of the questions above will award the indicated points on top of your combined alignment, financial value and confidence scores. Each project qualifies for only one categorization bonus.

  9. Final Prioritization Score Priority Score Priority = (AS + VS)/2 X Confidence + Category Bonus 100 Alignment Score Value Score Confidence Score Governor’s Issue Areas Score DTMB Strategic Goals Score Agency Business Plan Score Financial Value Score Non-Financial/Public Value Score

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