IPEDS: Recent Changes & Future Challenges

1. IPEDS:Recent Changes & Future Challenges SAIR 2005 October 24, 2005 Charleston, SC

2. IPEDS Data Collection New for 2005–06

3. Human Resources • Technical Review Panel (TRP) held last fall • Suggestions were posted on IPEDS What’s New (http://nces.ed.gov/ipeds/trp9.asp) • The following will be implemented in 2005–06:

4. One HR component • Merge winter components (EAP, SA, S) into one component with three sections • Simplify reporting • Ensure data consistency and accuracy • EAP will be the driver • Determine component sections using data reported on EAP • Carry forward data reported on EAP to subsequent sections as much as possible

5. Simplify, simplify • Reorganize survey items • Provide more logical flow • For example, headcount information collected before salary intervals • Restructure glossary and instructions • Single set of instructions for all 3 sections • Clearer definitions

6. Faculty • Problem: inconsistent reporting of faculty • Solution: • Use EAP to define and determine instructional staff • Eliminate current instruction for institutions to use their own definition of faculty; institutions must use IPEDS categories and definitions

7.   SA

8. Medical + non-medical   S  

9. Medical school • Expand definition of "medical school" • Any school that grants an M.D. or D.O. • Medical school pages • Include all employees affiliated with (housed with or under the authority of) the medical school • Do not include any employees in health disciplines not considered part of the medical school • Provide caveats box to list disciplines included in the medical school pages

10. Also… • Out • Faculty with less than 9-month contracts • Continue to collect headcount • Eliminate collection of salary and expenditure information • In • Add ability to report staff without faculty status in the Fall Staff section so that numbers correspond with EAP section

11. And Finally… • Add statement of purpose to beginning of instructions to communicate intent • Provide FAQs • Add question at the end to determine if there were any employees that were difficult to categorize or that were not reported (and why)

12. Finance • Like Enrollment, available in both winter and spring • Must be locked by end of spring collection

13. Finance • 2 new clarifying questions: • Intercollegiate athletics (FASB + GASB) • Are revenues and expenses accounted for as auxiliary enterprises or treated as student services? • Pell grants (FASB) • Are Pell Grants accounted for as pass- through transactions or as federal grant revenues to the institution?

14. Data collection system • Developing Excel file import formats for HR, F • Available for 2005-06 collection cycle, starting with Winter collection

15. Collection Schedule 2005–06

19. Followup Schedule Email to KH (collection open) Open Letter to CEO (no reg KH)Close – 4wks Email to KH (no data) Close – 4wks Phone to CEO (no reg KH)Close – 3wks Phone to CEO/KH (no data)Close – 2wks Email to KH (no data)Close – 2wks Email to KH (not locked)Close – 2wks Email to KH (no data)Close – 1wk Email to KH (not locked)Close – 1wk

20. Noncompliance Update

25. IPEDS 2006 and Beyond

26. OMB Clearance • Next package will request clearance for 2006-07 through 2008-09 • New items include:

27. Preliminary Early Estimate of Fall Enrollment • 8 numbers – on IC • FT, PT enrollment • Undergraduate • First-time undergraduate • Graduate • First-professional • Clearly identified as early estimates, so data can be different from what will be reported on EF

28. Preliminary Early Estimate of Fall Enrollment R = reported value CV = calculated value. Totals will be generated from the detail provided by the institution.

29. Fall Enrollment • Degree-granting institutions would get new column • Divide Other degree/certificate-seeking undergraduate students into: • Transfers into the institution (first-time at institution) • Other degree/certificate-seeking students • Full time and part time

30. Fall Enrollment – Transfers In R = reported value; CV = calculated value

31. Human Resources • Institutions with <15 full-time employees • Would do short Fall Staff section (collects data by primary occupational activity, by race/ethnicity and gender)

32. Race/Ethnicity • YES • SOON • Depends on OMB clearance – check Federal Register

33. Possible impact of HEA

34. Current House Bill • HR609 • (1) provide consumers with an easy-to-use, comprehensive web-based tool for researching and comparing institutions of higher education;(COOL) • (2) increase the transparency of college cost, price, and financial aid; and • (3) raise public awareness about pse, particularly among low-income families, non-traditional students, and first-generation college students.

35. How to do this-- • Establish TRP to • Determine what is needed • Best way to collect data (considering burden and cost) • Determine comparability of data • Redesign COOL to • display new data • include sorting function/ better search mechanism

36. More requirements • Publish data on COOL-- • Cost of attendance and SFA (we already do this) • Also net average price • Instructional expenditure per FTE • Enrollment data • # and % FT/PT and resident/nonresident • Faculty / student ratios • Faculty & staff data (FT/PT) • Graduation and transfer rates

37. Links to institution • Data should include • Mission • Accreditation • Student services • Transfer of credit policies • Placement rates and other measures of success

38. Also Requires • College Affordability Index • Ability to compare institutions in COOL

39. Current Senate Bill • S1614 – to extend HEA • put on fast track last week (attached to budget cutting bill) • Includes much that will impact IPEDS

40. Possible New Requirements • Ability to compare institutions in COOL ** (we’re already planning for this) • 10 years of cost of attendance data on COOL, including average annual cost of attendance • SFA data (we have this already) • % students successfully transferring academic credit

41. More new data • Data on students who complete • UG cert or degree and get job • UG degree and go to grad school • Ranking of institutions showing • Dollar and % increases in tuition by quartiles • All data will be made available for degree-granting institutions by control and level • Assistance provided to institutions by each State

42. SAIR Session • Tues 10/25, 9:15 - 10:00 • IPEDS: Alternatives to Unit Records • Mary Sapp + Susan Broyles + Jan Plotczyk

43. Current projects of interest

44. First-professional degree classification • SAIR Session • Mon 10/24, 2:15 - 3:00 • IPEDS First-professional Degree Programs: A Policy Update and Hearing • Ed Delaney + Susan Broyles

45. First-professional degree classification • Technical Review Panel meeting • December 12-13, 2005 in DC • Attendance open to sponsored invitees PLUS other interested parties* • Limited seats available • Interested parties MUST register to reserve a seat

46. New institutional category variable • Technical Review Panel meeting held last 2 weeks ago in DC • Addressed issue of sector bleed, degree creep • Watch for TRP summary to be posted soon

47. instcat Degree-granting Baccalaureate or above 1 - No baccalaureate 2 - Primarily bacc + above 3 - Other bacc granting 4 - Associate's + certificates Nondegree-granting 6 - Above bacc certificates 7 - Subbacc certificates

48. Combined data allocation • Project to allocate combined IPEDS data among parent reporters and children • Will make IPEDS data more usable • Keyholders will be contacted for input

49. Webinars • Assorted data collection topics • Done live, then posted to AIR website • In Sept, did 3 for new KHs • Coming up: • Finance • HR • Student surveys

50. SAIR session • Mon 10/24, 3:30 - 4:15 • Getting IPEDS Data Back (software demo) • Darline Morris + Susan Broyles + Jan Plotczyk • DAS, Tables Library, Report Templates, ExPT