PACRAO 2012 San Diego, CA

1. PACRAO 2012 San Diego, CA • USC Web services Demonstration and discussion • Matt Bemis, Associate Registrar, Articulation Officer

2. Topics • Articulation Agreements and Histories • Transfer Planning Guide service • Transfer Credit Report overview • Articulation Petition service • Transfer Course pre-approval services • Integration of EDI data and Transfer credit processing

3. Web-Based Articulation Agreements

4. Web-Based Articulation Agreements

5. Web-Based Articulation Agreements

6. Web-Based Articulation Agreements

7. Web-Based Agreements: Access www.usc.edu/dept/ARR

8. Web-Based Agreements: Access

9. Advantages of Web-Based Agreements • Easy to read and understand • Updates to TA rules are dynamically reported each time an agreement is accessed • Changes to transfer credit rules reflected in agreements in real time • Agreements always available online

10. Transfer Planning Guide (TPG) • Tool for prospective students that integrates current Articulation Agreements/Histories data into current USC major programs of study requirements • History • Engineering and paper handouts • Relative ease in rolling out TPG service • Where we are today • Mega hits on this service • Volume increases each year.

11. Web-Based Transfer Planning Guide

12. Web-Based Transfer Planning Guide

13. Web-Based Transfer Planning Guide

14. Demonstration of USC’s On-line Articulation Petition Process

24. 7131

28. -----Original Message-----From: uscartic@usc.edu [mailto:uscartic@usc.edu] Sent: Monday, April 16, 2012 12:24 PMTo: Articulation AccountCc: Articulation AccountSubject: Articulation petition # 7131, HIST 24G received. [Refn:ArtcPetn] Articulation office, please note: Student's email address appears to be missing![Msg on Petn submission] The petition has been received and will be reviewed within approximately 10 working days.? You will receive email at your usc email address when any action has been taken.? If you have further questions, please email uscartic@usc.edu, or call 740-4628. -----Original Message-----From: student@usc.edu [mailto:student@usc.edu] Sent: Tuesday, April 17, 2012 10:04 AMTo: Articulation AccountCc: student@usc.eduSubject: Trojan, T, HIST24G, Petition # 7131 [Refn: ArtcPetn] Attached is the syllabus and final paper for my class. File(s) attached with this email: History_24G_syllabus_(COD).Summer_2009.doc Final_Paper_Trojan.HIST24G.doc

31. Web-Based Pre-Approval Process • Replaced paper transactions • Provides verification of course transferability • Available to matriculated USC undergraduate students • Students identify course work they wish to transfer and receive automated response in the form of an updated transfer credit report • Transfer credit report has a pop-up section which reports the results of the pre-approval request

32. Web-Based Pre-Approval

33. Web-Based Pre-Approval

34. Transfer Credit Report

35. Transfer Credit Report

36. Transfer Credit Report – Residency/TR unit restrictions reported on the TCR: Students who have not entered into residency and have not exceeded 64 TR units: Students who are approaching 64 TR units: Students who have reached the 64 TR unit limit:

37. Transfer Credit Report

38. Transfer Credit – Unknowns

39. Transfer Credit – Unknowns

40. Advantages of Web-Based Process • Instant response to most requests • Eliminates paper requests and the resources needed to process paper requests • Provides improved metrics on the types of courses students are taking outside of USC • Pre-approval decision is integrated with the transfer credit report • More accurate than manual process

41. Electronic Transcript efforts at USC • EDI effort began in late 2009 • USC began receiving and processing EDI data in March 2010 • EtranscriptCA and Texas server • All inbound EDI processing is automated • USC began issuing outbound EDI data in March 2012. • PDF transcripts at USC and elsewhere

42. Workflow at USC

43. Weekly Activity Report Info

44. Process mapping for Electronic Requests for Transcripts

45. Questions? • Matt Bemis -- wbemis@usc.edu