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Collaborating With Your Development Office

Collaborating With Your Development Office. Presented By: Kay Soltis, Director of Financial Aid Pacific Lutheran University Jack Edwards, Director of Financial Aid Stanford, Graduate School of Business. 2012 CASFAA Annual Conference.

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Collaborating With Your Development Office

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  1. Collaborating With Your Development Office Presented By: Kay Soltis, Director of Financial Aid Pacific Lutheran University Jack Edwards, Director of Financial Aid Stanford, Graduate School of Business 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  2. Agenda • School Profiles • Financial Aid Office Role • Development Office Role • Challenges • Efforts • Questions and Answers 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  3. Pacific Lutheran University • Undergraduate and graduate liberal arts institution • 122 year old institution established by Scandinavian immigrants • Need blind admission • 4-1-4 = Fall, J term, Spring • Summer leader 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  4. PLU Profile • Enrollment 3500 (3476), 200 graduates and approximately 250 in study away programs on every continent in the world • Institutional financial aid budget of $43,465,000 and total financial aid administered $85,000,000 • 98% receive some form of financial aid • 85% receive "need-based" aid 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  5. Stanford, Graduate School of Business Private Graduate Professional Business School 3 Academic Programs MBA – 2 year program MSM – 1 year program PhD – 4 – 5 year program Admissions is Need Blind 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  6. GSB Profile Enrollment MBA = 820 fulltime students MSM = 81 fulltime students PhD = 104 fulltime students 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  7. GSB Profile Fellowship Funding - $18,000,000 annually through 380 Endowed and Expendable Funds, total financial aid administered, $39,000,000 MBA Students: 55% - 60% MSM Students: Not Available PhD Students: Full COA 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  8. Responsible for assisting in administering endowed/restricted aid • Coordinate with the Business Office each year (usually prior to year end) to determine the dollars available for each fund • Identify students meeting the criteria of individual scholarships PLU Financial Aid Office Role 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  9. PLU Financial Aid Office Role • If departmental scholarship, coordinate with the department to identify eligible students • If selected by a departmental committee identify if the student is qualified (along with need-based aid) • Coordinate to notify the student recipients - some departments choose to send separate notifications 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  10. PLU Financial Aid Office Role • If Financial Aid Office identified the recipient notify department allowing them to notify the student recipient. • Award individual scholarships and send a revised "Offer of Financial Aid" and send information to the recipient of a "Thank You" note to the donor • Log requirement of a "Thank You" note into our FAMS 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  11. PLU Development Office Role • Work with the Financial Aid Office staff to obtain input when generating new scholarships • Provide donor profile and scholarship criteria, including renewability criteria • Obtain notification of recipients by fund to ensure funds are awarded in a timely manner • Notify donors of the recipients of their scholarships 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  12. PLU Development Office Role • Coordinate the receipt of "Thank You" notes from recipients • Update the Financial Aid FAMS • Work with the Financial Aid Office when a Development Officer meets with a donor to obtain as much information as possible • Coordinate to obtain reports from the FAMS - working together to get the best information to the recipient, department and the donor. 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  13. Know who my students are • Understanding Need vs. Merit • Determine eligibility and award funding • Reports • Open Communications • Be Available • Meeting with Development • Directors Meeting • Staff Meetings GSB Financial Aid Office Role 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  14. GSB Development Office Role • Work directly with donors • Coordinate Thank you letters • Consult with Financial Aid First • Be Open to a No answer • Open Communications 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  15. PLU Challenges • Identifying funds available for new award year • Getting awards done timely, ideally in the initial award - rather than as a revision, eliminates the perception of "no benefit to the student" • Encouraging students to generate "Thank You" notes 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  16. Working closely with our Business Office to obtain funds availability as soon as possible after the institutional audit • Generating administrative reports and providing access to Development staff • Working with Development to assist when issues arise in obtaining recipients, communicate with donors • Meeting once a month or every six weeks to touch base -- communications PLU's Efforts 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  17. GSB Challenges • Short window for matching process • Getting students to complete To Do’s in a timely manner • Finding the right match for donor funding • Coordinating matching process 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  18. GSB Efforts • Looking at using an external program for matching fellowship funds 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

  19. Q&A 2012 CASFAA Annual Conference December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

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