Collaborating with your development office
Download
1 / 19

Collaborating With Your Development Office - PowerPoint PPT Presentation


  • 100 Views
  • Uploaded on

Collaborating With Your Development Office. Presented By: Kay Soltis, Director of Financial Aid Pacific Lutheran University Jack Edwards, Director of Financial Aid Stanford, Graduate School of Business. 2012 CASFAA Annual Conference.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' Collaborating With Your Development Office' - dyan


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
Collaborating with your development office

Collaborating With Your Development Office

Presented By:

Kay Soltis, Director of Financial Aid

Pacific Lutheran University

Jack Edwards, Director of Financial Aid

Stanford, Graduate School of Business

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Agenda

Agenda

  • School Profiles

  • Financial Aid Office Role

  • Development Office Role

  • Challenges

  • Efforts

  • Questions and Answers

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Pacific lutheran university

Pacific Lutheran University

  • Undergraduate and graduate liberal arts institution

  • 122 year old institution established by Scandinavian immigrants

  • Need blind admission

  • 4-1-4 = Fall, J term, Spring

  • Summer leader

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu profile

PLU Profile

  • Enrollment 3500 (3476), 200 graduates and approximately 250 in study away programs on every continent in the world

  • Institutional financial aid budget of $43,465,000 and total financial aid administered $85,000,000

  • 98% receive some form of financial aid

  • 85% receive "need-based" aid

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Stanford graduate school of business

Stanford, Graduate School of Business

Private Graduate Professional Business School

3 Academic Programs

MBA – 2 year program

MSM – 1 year program

PhD – 4 – 5 year program

Admissions is Need Blind

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Gsb profile

GSB Profile

Enrollment

MBA = 820 fulltime students

MSM = 81 fulltime students

PhD = 104 fulltime students

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Gsb profile1

GSB Profile

Fellowship Funding - $18,000,000 annually through 380 Endowed and Expendable Funds, total financial aid administered, $39,000,000

MBA Students: 55% - 60%

MSM Students: Not Available

PhD Students: Full COA

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu financial aid office role

  • Responsible for assisting in administering endowed/restricted aid

  • Coordinate with the Business Office each year (usually prior to year end) to determine the dollars available for each fund

  • Identify students meeting the criteria of individual scholarships

PLU Financial Aid Office Role

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu financial aid office role1

PLU Financial Aid Office Role endowed/restricted aid

  • If departmental scholarship, coordinate with the department to identify eligible students

  • If selected by a departmental committee identify if the student is qualified (along with need-based aid)

  • Coordinate to notify the student recipients - some departments choose to send separate notifications

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu financial aid office role2

PLU Financial Aid Office Role endowed/restricted aid

  • If Financial Aid Office identified the recipient notify department allowing them to notify the student recipient.

  • Award individual scholarships and send a revised "Offer of Financial Aid" and send information to the recipient of a "Thank You" note to the donor

  • Log requirement of a "Thank You" note into our FAMS

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu development office role

PLU Development Office Role endowed/restricted aid

  • Work with the Financial Aid Office staff to obtain input when generating new scholarships

  • Provide donor profile and scholarship criteria, including renewability criteria

  • Obtain notification of recipients by fund to ensure funds are awarded in a timely manner

  • Notify donors of the recipients of their scholarships

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu development office role1

PLU Development Office Role endowed/restricted aid

  • Coordinate the receipt of "Thank You" notes from recipients

  • Update the Financial Aid FAMS

  • Work with the Financial Aid Office when a Development Officer meets with a donor to obtain as much information as possible

  • Coordinate to obtain reports from the FAMS - working together to get the best information to the recipient, department and the donor.

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Gsb financial aid office role

  • Know who my students are endowed/restricted aid

  • Understanding Need vs. Merit

  • Determine eligibility and award funding

  • Reports

  • Open Communications

  • Be Available

  • Meeting with Development

    • Directors Meeting

    • Staff Meetings

GSB Financial Aid Office Role

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Gsb development office role

GSB Development Office Role endowed/restricted aid

  • Work directly with donors

  • Coordinate Thank you letters

  • Consult with Financial Aid First

  • Be Open to a No answer

  • Open Communications

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu challenges

PLU Challenges endowed/restricted aid

  • Identifying funds available for new award year

  • Getting awards done timely, ideally in the initial award - rather than as a revision, eliminates the perception of "no benefit to the student"

  • Encouraging students to generate "Thank You" notes

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Plu s efforts

  • Working closely with our Business Office to obtain funds availability as soon as possible after the institutional audit

  • Generating administrative reports and providing access to Development staff

  • Working with Development to assist when issues arise in obtaining recipients, communicate with donors

  • Meeting once a month or every six weeks to touch base -- communications

PLU's Efforts

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Gsb challenges

GSB Challenges availability as soon as possible after the institutional audit

  • Short window for matching process

  • Getting students to complete To Do’s in a timely manner

  • Finding the right match for donor funding

  • Coordinating matching process

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Gsb efforts

GSB Efforts availability as soon as possible after the institutional audit

  • Looking at using an external program for matching fellowship funds

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


Q&A availability as soon as possible after the institutional audit

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference


ad