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Collaborating With Your Development Office. Presented By: Kay Soltis, Director of Financial Aid Pacific Lutheran University Jack Edwards, Director of Financial Aid Stanford, Graduate School of Business. 2012 CASFAA Annual Conference.

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collaborating with your development office

Collaborating With Your Development Office

Presented By:

Kay Soltis, Director of Financial Aid

Pacific Lutheran University

Jack Edwards, Director of Financial Aid

Stanford, Graduate School of Business

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

agenda

Agenda

  • School Profiles
  • Financial Aid Office Role
  • Development Office Role
  • Challenges
  • Efforts
  • Questions and Answers

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

pacific lutheran university

Pacific Lutheran University

  • Undergraduate and graduate liberal arts institution
  • 122 year old institution established by Scandinavian immigrants
  • Need blind admission
  • 4-1-4 = Fall, J term, Spring
  • Summer leader

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu profile

PLU Profile

  • Enrollment 3500 (3476), 200 graduates and approximately 250 in study away programs on every continent in the world
  • Institutional financial aid budget of $43,465,000 and total financial aid administered $85,000,000
  • 98% receive some form of financial aid
  • 85% receive "need-based" aid

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

stanford graduate school of business

Stanford, Graduate School of Business

Private Graduate Professional Business School

3 Academic Programs

MBA – 2 year program

MSM – 1 year program

PhD – 4 – 5 year program

Admissions is Need Blind

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

gsb profile

GSB Profile

Enrollment

MBA = 820 fulltime students

MSM = 81 fulltime students

PhD = 104 fulltime students

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

gsb profile1

GSB Profile

Fellowship Funding - $18,000,000 annually through 380 Endowed and Expendable Funds, total financial aid administered, $39,000,000

MBA Students: 55% - 60%

MSM Students: Not Available

PhD Students: Full COA

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu financial aid office role

Responsible for assisting in administering endowed/restricted aid

  • Coordinate with the Business Office each year (usually prior to year end) to determine the dollars available for each fund
  • Identify students meeting the criteria of individual scholarships

PLU Financial Aid Office Role

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu financial aid office role1

PLU Financial Aid Office Role

  • If departmental scholarship, coordinate with the department to identify eligible students
  • If selected by a departmental committee identify if the student is qualified (along with need-based aid)
  • Coordinate to notify the student recipients - some departments choose to send separate notifications

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu financial aid office role2

PLU Financial Aid Office Role

  • If Financial Aid Office identified the recipient notify department allowing them to notify the student recipient.
  • Award individual scholarships and send a revised "Offer of Financial Aid" and send information to the recipient of a "Thank You" note to the donor
  • Log requirement of a "Thank You" note into our FAMS

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu development office role

PLU Development Office Role

  • Work with the Financial Aid Office staff to obtain input when generating new scholarships
  • Provide donor profile and scholarship criteria, including renewability criteria
  • Obtain notification of recipients by fund to ensure funds are awarded in a timely manner
  • Notify donors of the recipients of their scholarships

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu development office role1

PLU Development Office Role

  • Coordinate the receipt of "Thank You" notes from recipients
  • Update the Financial Aid FAMS
  • Work with the Financial Aid Office when a Development Officer meets with a donor to obtain as much information as possible
  • Coordinate to obtain reports from the FAMS - working together to get the best information to the recipient, department and the donor.

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

gsb financial aid office role

Know who my students are

  • Understanding Need vs. Merit
  • Determine eligibility and award funding
  • Reports
  • Open Communications
  • Be Available
  • Meeting with Development
    • Directors Meeting
    • Staff Meetings

GSB Financial Aid Office Role

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

gsb development office role

GSB Development Office Role

  • Work directly with donors
  • Coordinate Thank you letters
  • Consult with Financial Aid First
  • Be Open to a No answer
  • Open Communications

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu challenges

PLU Challenges

  • Identifying funds available for new award year
  • Getting awards done timely, ideally in the initial award - rather than as a revision, eliminates the perception of "no benefit to the student"
  • Encouraging students to generate "Thank You" notes

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

plu s efforts

Working closely with our Business Office to obtain funds availability as soon as possible after the institutional audit

  • Generating administrative reports and providing access to Development staff
  • Working with Development to assist when issues arise in obtaining recipients, communicate with donors
  • Meeting once a month or every six weeks to touch base -- communications

PLU\'s Efforts

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

gsb challenges

GSB Challenges

  • Short window for matching process
  • Getting students to complete To Do’s in a timely manner
  • Finding the right match for donor funding
  • Coordinating matching process

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

gsb efforts

GSB Efforts

  • Looking at using an external program for matching fellowship funds

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

slide19

Q&A

2012 CASFAA Annual Conference

December 8 – 11, 2012 Anaheim, CA CASFAA Annual Conference

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